224-22 Exhibit A-Full_Agreement_Package.pdf

VER 02 / 19 ATTACHMENT D-1 Page 1 of 2 GRANT AGREEMENT BETWEEN Township of West Orange AND THE STATE OF NEW JERSEY BY AND FOR THE DEPARTMENT OF ENVIRONMENTAL PROTECTION GRANT IDENTIFIER: UCF-2021-West Ora-00049-RP PROJECT REQUIREMENTS Listed below are specific requirements, including special conditions, of the program and the project covered by this agreement. The Grantee shall comply with the requirements set forth below, as well as any requirements of the program's enabling legislation and any rules and regulations promulgated pursuant thereto. All Grantees are required to maintain New Jersey Urban and Community Forestry Program (NJUCF) Accreditation in accordance with the NJUCF guidelines (www.communityforestry.nj.gov) throughout the entire grant Work Period. NJUCF Accreditation means that the Grantee has: • A current approved Community Forestry Management Plan (CFMP). • Two (2) CORE trained representatives - one (1) municipal employee and one (1) volunteer. • Satisfied the annual Continuing Education Unit (CEU) requirement - a total of eight (8) CEU's between at least two (2) individuals each calendar year. This requirement does not apply to Grantees who are in the initial year of CFMP implementation. • Submitted an Annual Accomplishment Report by February 15 for the previous calendar year. Failure to maintain NJUCF Accreditation may result in the nullification of this grant agreement. A Grantee must be NJUCF Accredited when reimbursement is requested, or the grant award may not be paid. The Grantee agrees to comply with all applicable federal, state, and municipal laws, rules, regulations and written policies. The Grantee shall use its own procurement procedures that reflect applicable state and local laws and regulations. Applicable state requirements shall be incorporated into any subcontracts under the agreement. All Grantees are required to provide a matching contribution that must equal 25% or more of the grant award. Matching contributions can come from in-kind services (including volunteer work) and/or cash made to support activities included in the approved grant agreement. All contributions, whether cash and/or in-kind, shall be accepted as an eligible part of the Grantee’s matching share when such contributions meet all the following criteria: a. Are verifiable from the Grantee’s records; b. Are necessary and reasonable for the proper and

eligible part of the Grantee’s matching share when such contributions meet all the following criteria: a. Are verifiable from the Grantee’s records; b. Are necessary and reasonable for the proper and efficient accomplishment of approved grant objectives; c. Are types of charges that would be allowable under the applicable Cost Principles; d. Are used to support activities that are included in the approved grant agreement; e. Are incurred and contributed within the grant period. Reimbursement shall be limited to the cost of services provided by a vendor or contractor hired by the Grantee to carry out the approved work plan, as detailed in the Grantee's proposal and any modifications, amendments and/or supplemental language contained in Attachment D-2. This can include the cost of services for the contractor's forestry professional, any contractor support staff aiding the professional in the conduct of work, and any supplies or materials necessary to carry out the work. Salaries or wages of Grantee employees are not eligible for reimbursement under this agreement. The Grant Request for Proposals is incorporated herein as reference for the minimum requirements and guidance. Projects must be completed within the Work Period defined in this agreement. Changes or substitutions to the approved work plans must be approved by NJUCF. Risk assessments must be carried out by a qualified professional, such as an International Society of Arboriculture arborist that is Tree Risk Assessment Qualified. The Grantee must maintain records that adequately identify the materials purchased and payments made for this project. Accounting records must be supported by such documentation as cancelled checks, paid bills, payrolls, time and attendance records, contract and sub-grant award documents, etc. All invoices must be paid in full to be considered for reimbursement; advanced payments will not be made. Grant reporting shall be done electronically through the NJDEP System for Administering Grants Electronically (NJDEP SAGE). As outlined in Section VI of Attachment A, Progress Reports shall be submitted each year until the project is complete. The first Progress Report will be due one (1) year from the start of the Work Period; subsequent reports will be due annually on this date. These reports must contain an accounting of progress and/or challenges related to each Measurable

one (1) year from the start of the Work Period; subsequent reports will be due annually on this date. These reports must contain an accounting of progress and/or challenges related to each Measurable Outcome, as defined in the project proposal. A Final Report shall be submitted electronically at project completion and no later than 30 days following the end of the Work Period. Specifically, Final Reports must contain: • Accounting of progress and/or challenges related to each Measurable Outcome, as defined in the project proposal.