293-22 Exhibit A.pdf

ORG nua Article 3.13 OPERATIONS OF THE TOWNSHIP OF WEST ORANGE, RECYCLING CENTER 590 MT. PLEASANT AVENUE PROPOSAL FORM The undersigned agrees to pay the Township of West Orange the following payments, to be made monthly, for the use of the property in accordance with these specifications and bid documents: 1. Base Bid — Operations of the Recycling Center for Class B, Exempt Woods, Class C, Exempt Compost Operations, and the Recycling Convenience Center. This bid shall include all site improvements necessary for all three operations including site vegetative screening and landscaping A. ANNUAL PAYMENT TO THE TOWNSHIP OF WEST ORANGE FOR THREE YEAR PERIOD COMMENCING OCTOBER 1, 2018 (PERIOD OCTOBER 1, 2018 THROUGH SEPTEMBER 30, 2021) 50,004. 20 In Numerals Bits Thousard! Four Dotcarg In Words MONTHLY PAYMENT TO THE TOWNSHIP OF WEST ORANGE FOR THE 36 MONTH PERIOD COMMENCING OCTOBER 1, 2018 (MONTHS 1 THROUGH 36) MU167 00 In Numerals. Four Thousand sky seven Md.Lacs In Words 48

| | B. OPTION FOR ADDITIONAL ONE YEAR PERIOD COMMENCING OCTOBER 1, 2021 (PERIOD OCTOBER 1, 2021 THROUGH SEPTEMBER 30, 2022) 50,004. +o In Numerals Fifty Thousand four SolLars In Words OPTION FOR ADDITIONAL ONCE YEAR PERIOD COMMENCING OCTOBER 1, 2022 (PERIOD OCTOBER 1, 2022 THROUGH SEPTEMBER 30, 2023) SO , 00. eo In Numerals fifty Thousand Four Del tacs In Words Plense SEE ‘ATTACHED Art ole 3.4% Apewoum i PPckags Pursuant To the operation 4 Fwealiby 49

Article 3.13 Operation of the Township of West Orange, Recvcling Center 590 Mt. Pleasant Avenue Proposal Form (continued) Reliable Wood Products LLC ("Reliable") is submitting a Proposal for the Operation of the Township of West Orange Recycling Center. Reliable believes the Proposal should be considered as a way to reduce negative perceptions of the operations and to recognize that the activity at the West Orange Recycling Center has evolved materially since the contract was last awarded. Reliable has successfully operated the Township's Recycling Center (the "Site") since 2006 and has demonstrated experience in the operation of the Class B, Class C, and Convenience portions of the Site. During that twelve year period Reliable has become very familiar with the concerns of Township residents who live near to the Site, as well as with issues that result from normal operations or from the impact of weather related Acts of God, such as, Hurricanes Irene and Sandy, and the more recent Nor' easters, which dramatically increased the amounts of material brought to the Site by the Township and by others. Even if Reliable only accepted the Township material generated by those events, the increased handling, processing, and transportation costs that result outweigh any possible marketing benefit realized. In fact, the glut of material produced by abnormal weather events has the opposite effect of depressing the market value of all material, weather related or not. The Reliable Proposal is intended to address those concerns and issues as they would impact Reliable, as the successful incumbent, and the Township Administration. The Reliable Proposal will reduce grinding and other processing at the Site to those events, be they Acts of God or otherwise, that create extraordinary amounts of raw material that must be accepted at the Site. Those events will require processing at the Site to volume reduce material to allow for efficient transportation to other of the Company locations for further processing. Other than meeting the Township's needs resulting from those extraordinary events, the Reliable Proposal will reduce equipment needs, noise, dust, and odor potential while continuing to provide the Township and its residents with the same quality services and

e extraordinary events, the Reliable Proposal will reduce equipment needs, noise, dust, and odor potential while continuing to provide the Township and its residents with the same quality services and recycled products. As presently operated the Site receives, processes, stores, colors, and ships vegetative waste, leaves, and convenience center recyclables daily. To perform those functions Reliable must grind the raw materials to allow for processing into a finished product. By the nature of the activity the grinding process is noisy, produces dust, and has generated complaints from residents and from the Administration. Movement of the processed material for coloring and storage also produces noise and dust but has the potential to also generate odor which can migrate off the Site and result in regulatory violations and fines even though "best practices" were observed. Reliable monitors the weather conditions and suspends processing when the wind direction is likely to move toward any residential area. Reliable has also employed an odor neutralizer dispersal system to counteract any naturally occurring odor but with spotty success.

In addition to the Proposed Lease Payment to the Township and to improve community relations, the Reliable Proposal is that processing at the Site will be limited to extraordinary events as described above. Absent those events, all material received at the Site will be removed and not more than 7,500 cubic yards of brush, and not more than 5,000 cubic yards of leaves will remain on the Site at any time. Those amounts are below the permitted capacity for the Site and are consistent with historic permitted levels. Removal of the unprocessed material is possible because other facilities operated by Reliable are available to receive the West Orange material. Material will continue to be accepted at no charge as provided in Technical Information Sections 2.9.1 through 2.9.4. Additionally, processed material will continue to be available at no charge as provided in Sections 2.12.1 through 2.12.3. Reliable will continue to charge users of the Site not otherwise exempt However, regardless of who deposited the material, it will be removed from the Site as described herein above. Finished, fully processed material will be returned to the Site and stored neatly in new bunkers reflected on the Site Improvement Plan included in the Reliable Proposal. It is anticipated that approximately $60,000 will be allocated for Site Improvement. The benefit of the new proposed method of operation is that the potential for noise, dust, odor, fire, overcapacity, and the likelihood of complaints will be reduced substantially or even eliminated. As a result, Reliable believes the number and frequency of inspections by the Township Enviro1U11ental Compliance Officer can be reduced to far fewer than provided in the Request for Proposal. Likewise, with reduced storage of unprocessed material, the need for the odor neutralizing system will be reduced. However, Reliable will maintain the existing system in the event that conditions favorable to the development of odor occur. As has been the case several times in the recent past, weather related Acts of God have caused an unanticipated excess of material brought to the Site by the Township that is far in excess of normal historic levels which excess the operator has no ability to control or limit. Those events, and possibly others, result in increased cost to the operator of the Site, whether it is Reliable or some other

toric levels which excess the operator has no ability to control or limit. Those events, and possibly others, result in increased cost to the operator of the Site, whether it is Reliable or some other operator. Accordingly, material deposited by the Township at the Site because of such event will be subject to a charge per cubic yard for each cubic yard of brush, logs, stumps, wood chips, and leaves based upon a mutually acceptable cap of material received in excess of average annual historic levels received from the Township at the Site. The Reliable Proposal anticipates that operation of the Convenience Recycling Center will be unchanged. Reliable will continue to bear the a1U1ual operating cost of more than $120,000 associated with that operation and when combined with the cost of the Class B and the Class C operations amount to more than $750,000 annually. We hope this explanation of our Proposal has been helpful. We understand that the Reliable Proposal may result in questions. Accordingly, we request a meeting as soon as convenient with representatives of the Township to answer any questions, to provide any additional information that may be requested, and to discuss the contract provisions required by the new method of operation. Reliable looks forward to continuing to provide quality recycling services to the Township of West Orange and its residents.

ARTICLE3.14 RESPONDENT PROPOSAL FORM THE RESPONDENT MUST READ THE FOLLOWING INSTRUCTIONS TO COMPLETE THIS PAGE. If doing business tmder a trade name or partnership, you must submit the proposal under exact title of the trade name or the partnership; and the proposal must be signed by either the owner or a partner witnessed by a notary public. If a Corporation, the proposal must be signed by the President or Vice President and witnessed by a Corporate Secretary (Corporate title must be exact) and affix Corporate Seal. Other persons authorized by a Corporate Resolution to execute agreements on its behalf may also sign the proposal documents (pages). Copy ofa Resolution must accompany the proposal. The person who signs this form must also sign the Non-Collusions Affidavit. You cannot witness your own signature. 1{eL1PrblG- \v<X>D Pkllucf.s, l.LL NAME OF THE RESPONDENT ' '3 '!ts l.1Y1aoi.... 13/yJ_ ~iDoW'ex., tvr. CR'~ ADDRESS OF RESPONDENT TELEPHONE NUMBER By: CORPORATE SEAL 50

Reliable Wood Products LLC Secretary's Certification I certify that the following resolution was adopted by the Member of Reliable Wood Products LLC on July 12, 2018, is a true and correct copy, and has not been modified, amended or revoked as of the date hereof. RESOLVED, that Eugene J. Ciarkowski, Vice President and Secretary, be authorized to sign all documents required and submit those documents as the Response of Reliable Wood Products LLC to the Request for Proposal for Operation of the Township of West Orange Recycling Center as the act and deed of this Company, and that Matthew Vastano be authorized as Assistant Secretary to attest to any and all such documents as required. If awarded the Contract(s), said individual is also authorized to sign and execute the Contract(s) as the act and deed of Reliable Wood Products LLC. gene). Ciarkowski, Secretary July 12, 2018 ' ,.. - I certify that the signature appearing above <)Jl..tj1is ~bcretafy' s Cuifici.tif is the signature of Eugene J. Ciarkowski. ' /,?i.~.~/ ,,I' I{/. !!/ J7t /2, !/ '(,,,'1 ~: , . 1_;-.f::(e>- ' Assista~t Secretary 1 /Matthew Vastano,

ARTICLE 3.15 DISCLOSURE OF VIOLATIONS Please list any violations, alleged violations, fines and notices of violations issued against the respondent, related companies, or affiliates within the last 5 years. The information disclosed must include any governmental agency, Municipality, or individual initiating the charge, along with date and nature of the violations (use additional sheets if required). Include copies of all violations, alleged violations, fines, notices of violation, appeals, and final determinations. There have been no violations against ____~ _ _ _ _ _ _ _or any related companies, and or affiliates within the past 5 years I {., --~-- day of --:Ju. L"{ I , 2018 My commission expires M:-x Y,' ;}q9 AIDAN. VEGA NOTARY PUBUC OF NEW JERSEY 51 M1 Comn!sslon E:ljl!ras 5/412019

ARTICLE 3. 16 DISCLOSURE OF POLITICAL CONTRIBUTIONS BID CONTRACTS Unless otherwise precluded by law, whenever the contact proposals, extensions or changes in the amount is awarded by competitive bidding pursuant to the New Jersey Local Public Contracts Law(l:'J.J.S.A. 40A: J 1-l. et seq.), the successful bidder shall be required within seven (7) days of receipt of the notice of award of the contract, to file with the Division of Purchase and the Township Clerk in accordance with Ordinance I J 80-93, a written statement setting forth all political contributions in cash or in kind, of$200.00 or more made within five (5) years of the date of the notice of the award, either directly or indirectly, by said bidder, and/or any of it principal officers, to any elected official of the Township currently in t11e office or any political organization affiliated with an elected official of the Township currently in office. All bid proposals shall contain a written statement by the bidder that the bidder is aware of this disclosure requirement and agrees to be bound by its terms. I have read the above statement and agree to be bound by its terms BIDDER: TITLE: FOR: i~1,.,..l..Li;. ~Jw)) rrdvcl-J 7 LLC CONTRACTOR S'J~bscribed before me on this ___/_~ _ _ _ day of ~ Ly· , 2018. (N~ublic) My commission expires on H "'"?' Y, :;Jc;/ 9 AIDAN. VEGA NOTAR'( PUSUC OF NEW JERSEY M; Commission Elrplras 5/4/2019 52