142-24 Attachment - Federal Aid Procedures.pdf

TOWNSHIP OF WEST ORANGE WEST ORANGE Design Consultant Performance Evaluation Form APPENDIX D Engineering Division PROJECT INFORMATION: Project Name: CONSULTANT INFORMATION: Consultant Name: Type of Work: Consultant Address: Project Manager (P.M.): P.M Office Location: Subconsultant Name(s): Type of Work: CONTRACT INFORMATION: Contract Ceiling Price: Original No. of C.A. Final Notice to Proceed Date: Completion Date: Original Extension Actual TOTAL PROJECT SCORE SUMMARY PROJECT MANAGEMENT (A) [} 0.00% STAFF & PERSONNEL (B) o 0.00% TECHNICAL EVALUATION (C) 0 0.00% PRODUCT EVALUATION (D) 0 0.00% 0 COMMENTS: Evaluator(s): Title: Division: Date: Rev. 6/1/2009 Appendix D-1 Sample West Orange Design Consultant Performance Rating Form.xls

TOWNSHIP OF WEST ORANGE Design Consultant Performance Evaluation Form APPENDIX D PROJECT MANAGEMENT (A) SCORE 1 Timeliness with which work was accomplished and meeting established schedules: 9. Cooperation in meeting Township requests and making revision 3 Degree of difficulty in negotiating changes in Scope or Contract: 4 Coordination exhibited by the consultant communicating with Township, sub-consultants, agencies, and others to accomplish tasks and resolve problems: 5 Responsive to email or phone calls: 6 Were claims for extra work or change in scope timely and well supported: 7 Was original description of work in the contract adequate for the project: 8 Were the man-hours used in the most effective ways: 9 Quality of letters, invoices, and publications: COMMENTS:

TOWNSHIP OF WEST ORANGE Design Consultant Performance Evaluation Form Engineering Division STAFF & PERSONNEL(B 14 COMMENTS: Knowledge of Township standards, policies, and procedures: Did Staff attempt to learn the Township standards, policies, and procedures: Initiative in identifying important design or construction issues and developing alternative solutions: Did staff make a recommendation when alternate solutions were to be developed: In proposing alternatives, was sound engineering used in original design: Were the most qualified staff used to develop plans: Was the designated staff contact person completely knowledgeable and able to discuss plans and design or construction issues: Extent Township staff was used to develop acceptable product: Extent of personnel changes during life of contract: How staff conduct itself in meetings and in the public: Responsive and thorough in making revisions: SCORE

TOWNSHIP OF WEST ORANGE Design Consultant Performance Evaluation Form Engineering Division TECHNICAL EVALUATION (C SCORE 4 Quality and adequacy of Preliminary Plans: 2 Quality and completeness of computations, calculations, and schedules: 3 Quality and completeness of responses to Township review comments 4 Quality and adequacy of Final Plans: 5 Quality and adequacy of Special Provisions and other documents: 6 Quality and completeness of sub-consultant’s work: COMMENTS:

TOWNSHIP OF WEST ORANGE Design Consultant Performance Evaluation Form Engineering Division PRODUCT EVALUATION (D Drafting quality, plan organization and clarity: 2 Extent of corrections and re-submittals: 3 Quality of QA/QC performed to expectations: COMMENTS:

TOWNSHIP OF WEST ORANGE Design Consultant Performance Evaluation Form Engineering Division pot Guide SCORE Excellent 5 Good 4 Satisfactory 3 Substandard 2 Unacceptable 1 Not Applicable 0 COMMENTS:

Appendix D-2 CM/CI CONSULTANT Performance Rating Instructions & Form: Note; Consultant Evaluations are performed per West Orange Policies and Procedures, ONLY ENTER INFORMATION ON EACH SHEET THAT IS SHADED IN BLUE. "ANY CELLS THAT CONTAIN A RED TRIANGLE PROVIDES ADDITIONAL RATING GUIDELINES IN A POP UP FORMAT." 1. Fill out all portions of the General Information sheet that are shaded in blue. If a question is not applicable, enter "n/a". 2. Enter a rating (1, 3 or 5) for Question 5 of the PM Rating using the PM Rating Guidelines. The Consultant Coordinator (RCC) will enter ratings for Questions 1 - 4 and 6 - 8 3. Enter a rating (1- 5) for each question on the Quality Rating sheet using the Quality Rating Guidelines. If a question is not applicable, enter "X" in the n/a column. Question numbers 1-9 should usually apply in all circumstances Questions 1, 2, 5, 6, 7,19 and 21 REQUIRE the rater to submit a detailed justification if the rating is >3. Simply citing the rating criteria is not acceptable justification. The rater must cite specific examples of performance. Question 10 REQUIRES the rater to submit a detailed justification if the rating is >4. Simply citing the rating criteria is not acceptable justification. The rater must cite specific examples of performance. Questions 12 & 13 are applicable if staff is responsible for office engineering functions Questions 14 & 15 are applicable if staff performed as-builts Question 16 is applicable if staff includes a Schedule Analyst or an RE Question 17 is applicable if staff includes a supervisory personnel (i.e. NICET IV or RE) Question 16 - 21 are applicable if staff includes an RE 4. You must provide comments and explain all ratings of 1's and 5's on the CES sheet. If your comments require additional space, provide them on a separate sheet, and note "see attached", 5. On the CES sheet, enter the Rating Type (final or interim)

CM/CI CONSULTANT PERFORMANCE EVALUATION FORM TOWNSHIP OF WEST ORANGE Consultant: CMI/CI CONSULTANT. Quality Rater: Agreement: TBD Project: TBD Quality Reviewer: Rating Period: : Enter Enter "X" A, GENERAL weight 15 if NIA 1 Ability to work independently and be self directed 3 3 2 Communicates effectively with Contractor and Township personnel 3 3 3 Prepared for assignments (has appropriate plans, specifications and Standard Details 4 4, when performing inspections) 4 — Reports promptly, is reliable and diligently performs duties 2 3 Familiar with Township Construction Procedures and executes assignments in 5 compliance with the Township 2 8 : ee] INSPECTION 6 Demonstrates technical knowledge of construction inspection 4 3 7 _ Familiar with assignment compliance requirements (standard specification/special z 3 provision/ working drawing requirements) Inspects, monitors and coordinates the enforcement of traffic control/safety compliance 8 _ standards. In addition, inspects, monitors and coordinates the enforcement of lane 3 3 restrictions/follows notification procedures for unanticipated lane closures/delays. Confirms contractor used only approved materials sources and verifies materials 9 certifications are received. 2 8 10 Staff completes Inspection Reports in an accurate and detailed manner. 3 3 11 Submits reports in a timely manner 2 3 12. Maintains office records (data entries/office filing/As-built plans) 1 3 13 Prepares and submits monthly payment Estimates 1 3 14 Compl. As-built quantity calcs. in accordance with Township Procedures as directed by RE. 1 15 Completes As-builts in a timely manner as directed by the RE. 1 x 16 Monitors the Contractor's progress schedule 1 3 17 _ Exercises oversight/ organizes inspection team to ensure all activities are monitored 3 3 18 Responds to RFl's/ Resolves field condition issues 3 3 19 Prepares Change Orders in accordance with the Contract in a timely manner 2 3 20 Responds to claims/ Ensures supporting documentation is recorded 2 3 21 Completes project closeout in a timely manner 2 x Overall Quality Rating 3.00

APPENDIX E FIELD ORDER FORM Procedure for Administration and Inspection of Federal Aid Highway Projects

APPENDIX E Change Directive (Field Work Order) Form Township of West Orange Basis of Field Work Order Error / Omission Owner Request Value Engineering Differing Site Condition Field Resolution Contract Time No Change __Days Added _ Days Deducted Field Work Order No. Project No. Project Name Project Location Contract Price (indicate if zero cost) Add S$ Deduct: $ Cost Basis (check all that apply) Time and Material Not to Exceed Fixed Price Allowance (described below) Unit Price Your company is authorized and directed to proceed with the following (attach additional sheets if needed): Justification: Special Notice: This Field Work Order identifies satisfaction of all compensation and time adjustments related to this change to the Work. Construction Manager (CM) Recommendation (if applicable) Name: Signature Date Architect / Engineer (A / E) Recommendation Name Township of West Orange Department of Administration Division of Engineering Project Manager Approval Name Signature Date Contractor Concurrence Name Signature Date Signature Date