142-24 Attachment - Federal Aid Procedures.pdf

19:44A-20.3 et seq. and 19:44A-20.25 et seq., will not adversely affect your consideration for award.” Evaluation of the Proposals and Consultant Selection Township of West Orange receives the proposals at the designated time and place. A separate sealed cost proposal is submitted as part of the proposal. Proposals are evaluated and ranked independently by members of the Consultant Selection Committee. The Consultant Selection Committee shall consist of at least three individuals including representatives of Township of West Orange. All submitted proposals must be evaluated and ranked according to the evaluation criteria and scoring process outline in the RFP. (Proposal Rating Guide is in Appendix C of this document) The members of the Consultant Selection Committee meet to discuss the rankings and, if necessary, ask the top ranked Consultants to make an oral presentation. The top ranked Consultant is selected, their cost proposal is opened, and negotiations take place to ensure an acceptable project cost is reached. Township of West Orange negotiates the Workhours with the selected Consultant using Township of West Orange previously prepared cost estimate. This is used as the basis for the negotiation to arrive at a fair and reasonable compensation for the solicited services. Only work included in the original advertised scope of services is incorporated into the contract. The allowable costs include the direct costs associated with the specifics of the contract, the fixed fee as well as overhead costs. Only NJDOT approved overhead rates can be used. If a satisfactory negotiation cannot be reached with the number one ranked Firm, then cost proposal of the number two Firm will be opened. All other Cost Proposals are returned unopened after a successful negotiation process. The RC/PM submits documentation of the Consultant selection process to NJDOT- BLA for approval after the selection of the Consultant and negotiation of the cost proposal. This includes the following: • selected technical proposal • the cost proposal • DC-16 Disclosure of Activities in Iran • Russia and Belarus form • Byrd Anti-Lobbying form (contracts over $100,000.00) • letter from the sponsor supporting the selection, stating that the consultant and any subconsultants are not debarred and requesting federal authorization. After

racts over $100,000.00) • letter from the sponsor supporting the selection, stating that the consultant and any subconsultants are not debarred and requesting federal authorization. After receiving written authorization from NJDOT- BLA, Township of West Orange executes a contract with the Consultant for the amount authorized. 3.3 Award of Consultant Contract The RC/PM recommends the award of contract to the selected consultant to the governing body of Township of West Orange after receiving written authorization from NJDOT-BLA. Township 13 | P a g e