142-24 Attachment - Federal Aid Procedures.pdf

The RC/PM submits invoices for reimbursements to NJDOT-BLA monthly or at minimum quarterly or as requested. The invoice package includes: a. Copies of the consultant invoices b. Proof of payments c. Project progress schedule and description Narrative description of work performed during the payment period and any difficulties or delays encountered including: Design Consultant: 1) comparison of actual accomplishments to the goals established for the payment period; 2) comparison, by tasks, of costs incurred with amounts budgeted, and; Design or CM/CI Consultant: 3) comparison, by task, of work performed compared to the schedule, including a percentage of the total work completed. This requirement can be met by including a bar chart showing schedule timing and actual progress. 4) Copies of contract compliance documents as completed for the voucher payment period by the Resident Engineer that is designated by Township of West Orange, a complete set of which shall be furnished by the State at kickoff and/or preconstruction meetings. DESIGN PHASE The consultant, under the supervision of the RC/PM, prepares documents for the appropriate design phase. This may include such documents as information for the environmental document, plans, specifications, and engineer’s estimate (PS&E). The RC/PM reviews the documents produced in each design phase and provides comments to the consultant. The consultant revises the documents and submits all revisions back to Township of West Orange for record; copies of the submittals are submitted to NJDOT-BLA for review and approval. Preliminary Engineering Environmental document- the RC submits the following to NJDOT-BLA for review, if acceptable the LAPM will submit the CED package to NJDOT-BEPR and request completion of the CED: • Preliminary plans • CED form, with first two sections completed • location map, • one page SOW • Documentation of public outreach and support Once the environmental document is approved Township of West Orange will submit the following to the LAPM: a. Preliminary Plans 15 | P a g e