142-24 Attachment - Federal Aid Procedures.pdf

Table of Contents Section Title Page 1.0 Introduction 4 2.0 Administrative Responsibilities of Township of West Orange 4 and Responsible Charge 3.0 Procurement of Professional Services Consultant Selection 7 3.1 Request for Proposal 8 3.2 Proposal Evaluation Process (Design & CM/CI) 11 3.3 Award of Consultant Contract 13 3.4 Federal Agreement for Design Services 14 3.5 Consultant Contract Administration and Monitoring 14 3.6 Consultant Evaluation 17 4.0 Advertisement and Award of Construction Contracts 17 4.1 Pre-Award of Contract-Civil Rights Approval 19 4.2 Award of Contract 21 4.3 Federal Agreement - Construction 22 5.0 Construction Project Management 22 5.1 Construction Inspection 23 5.2 Source Documentation 23 5.3 Buy America/Build America 25 5.4 DBE/Trainee Compliance 28 5.5 Contract Changes 28 5.6 Change Orders 29 5.7 Field Orders 30 5.8 Change Order Protests/Disputed Work 30 6.0 Contract Completion 31 6.1 Final Inspection 32 7.0 Payment Procedures 33 7.1 Request for Partial Payment

32 7.0 Payment Procedures 33 7.1 Request for Partial Payment 34 7.2 Final Payment and Project Closeout 35 8.0 Record Retention 36 Appendices Appendix A Organizational Charts Appendix B Sample RFP Appendix C Sample Consultant Proposal Evaluation Guides (Design & CM/CI) Appendix D Sample Consultant Performance Rating Forms (Design & CM/CI) Appendix E Sample Field Order Form Appendix F Sample Professional Services Agreement Appendix G Title VI Policy Statement Appendix H Resolution adopting these procedures 2|Pa g e