142-24 Attachment - Federal Aid Procedures.pdf

• Failure to submit CR-266 completed and signed with CR-273, applicable CR-272 and CR-274 signed and completed at the time of bid or within 5 days after bid opening will be considered as non responsive bid, and bid will be rejected. No corrections or editing will be allowed after the forms are submitted. • If the submitted CR-266 form does not meet the contract DBE goal, the bidder must submit at the time of bid or within 5 days after bid opening documentation of “good faith effort”. Submittal of such information does not imply NJDOT-Civil Rights approval. NJDOT-Civil Rights has sole authority to determine whether the contractor is meeting the contract DBE goal or made adequate good faith efforts to do so. 4.2 Award of Contract • Township of West Orange will award the construction contract within 4 months of the date of the authorization to advertise notification from NJDOT-BLA. Township of West Orange understands that failure to award construction within 4 months of NJDOT-BLA’s letter may result in the withdrawal of funding. Withdrawal of funds may require the project to be reprogrammed by the MPO and rescheduled for approvals in the Transportation Improvement Program (TIP) and Statewide Transportation Improvement Program (STIP) and reauthorization of funds by FHWA. This could result in significant project delays. • Upon award of construction contract, Township of West Orange will submit the following to NJDOT-BLA for the concurrence in the award of construction contract: a. Certified copy of the bid summary b. Original resolution of award c. Affirmative Action approval letter for Prime & Sub-Contractors approved by NJDOT- Civil Rights d. Byrd Anti-Lobbying Amendment Certification (contract over $100,000.00) e. Iran form DC-16 f. Russia/Belarus form g. Affidavits of advertisements h. Written verification that contractor and/or subcontractors are not on the debarred list i. Record of Bid opening j. Copy of Construction Contract Award Letter to Contractor k. Non-collusion affidavit NOTE - Township of West Orange may jeopardize receipt of Federal Funds if Township of West Orange

j. Copy of Construction Contract Award Letter to Contractor k. Non-collusion affidavit NOTE - Township of West Orange may jeopardize receipt of Federal Funds if Township of West Orange enters contract with prime contractor without Award Concurrence from NJDOT-BLA or without the approval of NJDOT-Civil Rights. If the bids are rejected for any reason, NJDOT-BLA will be notified in writing, explaining the reason(s) the bids were rejected as per 23 CFR 635.114. The FHWA must be notifed by NJDOT- BLA of rejection of bids prior to Township of West Orange re-advertisement of the project. Once approval from NJDOT Civil Rights is received and the bid analysis is accepted by NJDOT- BLA, Township of West Orange contacts the selected construction company and requests the necessary legal documents for the award of contract. Once the legal documents are submitted, the 21 | P a g e