142-24 Attachment - Federal Aid Procedures.pdf

c Provide a description of your Project Approach relative to the scope of services (description follows). For project specific items confirm that the firm has visited the project site. For all items address your firm’s technical understanding of the project or services, as related to your firm’s qualifications. Requirements for Affirmative Action Certification: A completed Affirmative Action Certification form is required for all items that identify a DBE goal. The consultant must identify the DBE firms with which it intends to subcontract. Include the contract participation percentage of each DBE and list what the DBE will be subcontracted to perform on the Affirmative Action Certification Form. Copies of DBE certifications, as issued by NJDOT, for each firm listed are to be included as additional pages after the form. If the consultant does not meet the DBE goal, the consultant must provide documentations on additional pages that it has made good faith efforts to achieve the DBE goal. Please review the DBE program based on any goals set and complete the DBE Affirmative Action Certification formas applicable. What constitutes good faith efforts is explained in detail within the DBE program information referred to above. If no goal is set then no Affirmative Action Certification form is required. New Jersey Department of Transportation’s (NJDOT) DBE Program Information is available at the NIDOT’s website. A listing of certified DBE’s eligible to be considered for selection as prime consultants or sub- consultants for this RFP can be found at the NJDOT’s website. (http://www.njucp.net/) DBE subcontracting goals apply to all prime submitting consultants, regardless of the prime’s status of DBE. Required NJDOT Cost Basis Approval for prime consultant and each sub-consultant (prior to negotiations): Prior to negotiations, the prime consultant, and each sub-consultant (A/E firm) must be approved by NJDOT for Cost Basis. Please visit: http://www.-state.nj.us/transportation/business/procurement/ProfServ/CostBasisApprov.shtm for additional guidance and requirements. To use Federal-aid funds, the firm selected must either be cost basis approved by NJDOT, or must have its accounting system anda provisional overhead rate approved by NJDOT, prior to A/E firm negotiations. This will require submittal of a self-certified or CPA certified financial package or a

ust have its accounting system anda provisional overhead rate approved by NJDOT, prior to A/E firm negotiations. This will require submittal of a self-certified or CPA certified financial package or a cognizant agency audit. A final overhead or indirect cost rate will be required prior to project close-out for cost- plus fixed fee type contracts. RFP Requirements Page 6