142-24 Attachment - Federal Aid Procedures.pdf

SAMPLE TOWNSHIP OF WEST ORANGE CONTRACT e Testing of materials is documented in the project files and referenced in daily inspection reports ¢ Form DC-29’s are used for daily inspection reports and the instructions included on the DC-29’s are followed. DC-29’s are supplemented with field notes and photographs that tie the work being done to the plans, specifications and related contract documents. Inspection reports are signed and dated by the inspectors. The Resident Engineer reviews and initials the daily inspection reports. e The Resident Engineer prepares a summary of pay quantities based on the daily inspection reports. e The Resident Engineer uses the summary of pay items to develop periodic pay estimates for the Supervisor of Inspections and the TOWNSHIP OF WEST ORANGE Engineer. The summary of pay items must be used for comparison and negotiation of contracts payment requests. The Supervisor of Inspections and the Contract Administrator must ensure proper payments are being made in accordance with the contract provisions. Upon acceptance of the negotiated contractor payments, a voucher request will be forwardto TOWNSHIP OF WEST ORANGE Department of Finance for contractor payment. Once contractor payment is made, the Contract Administrator must prepare and submit a State voucher. ¢ Prevailing wage rate requirements of 23 U.S.C. and the Davis-Bacon Act must be met and documented in the TOWNSHIP OF WEST ORANGE’s project files. Wage rate interviews must be performed by the site inspector or resident engineer. e Environmental commitments and/or permit requirements must be met and documented in the daily inspection reports. ¢ All pedestrian facilities must be constructed or reconstructed in accordance with the American with Disabilities Act (ADA) of 1990’ Section 504 of the Rehabilitation Act of 1973, 28 CFR Part 35.14(e) and NJDOT Standard Construction Details. The site inspector and the Supervisor of Inspections will be responsible for the inspection of all ADA related facilities. ¢ DBE requirements are monitored and enforced to ensure compliance with 49 CFR 26; the contract plans, specifications and related contract documents; the NJDOT Construction Handbook Section V., Subsection B and NJDOT DBE/ESBE e Include provision to identify the TOWNSHIP OF WEST ORANGE’s full time employee in “responsible charge” of the project. Buy America - Title 23

Handbook Section V., Subsection B and NJDOT DBE/ESBE e Include provision to identify the TOWNSHIP OF WEST ORANGE’s full time employee in “responsible charge” of the project. Buy America - Title 23 CFR 635.410 required that all steel or iron products permanently incorporated into a federal-aid project must be manufactured in the United States. This includes application of coatings. Buy America requirements apply to the entire federal-aid project. Steel or iron products purchased with non federal funds are not exempt from this requirement. Waivers are permissible in rare cases as specified in 23 CFR 635.410(1). Minimal use of foreign steel or iron is permissible if the costs of such materials does not exceed one-tenth of one percent of the total cost or $2,500, whichever is greater as specified in 23 CFR 635.410(b)(4). Page 5