142-24 Attachment - Federal Aid Procedures.pdf

DESIGN ASSISTANCE PROGRAM Please note- NJDOT-BLA may provide Design Assistance for certain federally funded programs. If offered, Design Assistance will provide full funding for the design of the project. The NJDOT- BLA will solicit and rate proposals in compliance with the Brooks Act to establish a pool of qualified design engineering consultants. The Township of West Orange will choose a pre- qualified consultant from this pool, and in conjunction with NJDOT-BLA request a SOW and cost estimate from the selected consultant. After the SOW is finalized and cost is negotiated, Township of West Orange will ask NJDOT-BLA to request federal authorization funding for design. This authorization will provide funding for Preliminary Engineering, further authorizations for Final Design and Construction Support Services will be made at the appropriate time. Once the project receives federal authorization for the Preliminary Engineering phase, Township of West Orange will enter into an agreement with the consultant and follow the procedures for awarding and administering a consultant contract as stipulated in this manual. 3.1 Request for Proposals DESIGN Township of West Orange will administer and oversee the procurement of professional services by preparing an RFP for Design Services. The RFP must be approved by NJDOT-BLA, and include, but not be limited to the following requirements. For each design phase Township of West Orange shall prepare a detailed scope of work (SOW) that includes the following, as a minimum: 1. Description of the project location and existing conditions 2. A clear, accurate and detailed description of the proposed project (SOW), technical requirements, and qualifications of consultants necessary for the services to be rendered. The SOW should detail the purpose and description of the project, services to be performed, deliverables to be provided, estimated schedule for the performance of work and applicable standards, specifications and policies . 3. A list of the tasks to be included in the project, and a description of the work (SOW) to be performed for each of the tasks. 4. Estimated project schedule by tasks using the critical path method, Bar Chart or approved method as per NJDOT-BLA

W) to be performed for each of the tasks. 4. Estimated project schedule by tasks using the critical path method, Bar Chart or approved method as per NJDOT-BLA requirements. 5. Location Map 6. Method of payment must be cost plus fixed fee, • The Cost-plus Fixed Fee Method of payment reimburses the Consultant for its direct and indirect costs (salary, overhead, direct expenses) in addition 8|Pa g e