142-24 Attachment - Federal Aid Procedures.pdf

to a negotiated amount as a fixed fee. The fixed fee rate will be calculated in accordance with NJDOT methodology. • Allowable costs include those directly associated with the specific contract as well as overhead costs, also known as their indirect cost rate. • Federally funded projects require that consultant contracts be compliant with 48 CFR part 31 – Contract Cost Principles Under the Federal Acquisition Regulations (FAR). This federally funded project has NJDOT oversight, and to ensure the consultant contract is compliant with FAR cost principles when using federal‐aid funds, only NJDOT approved overhead rates will be used. Consultants that do not have approved NJDOT overhead rates must be approved in accordance with NJDOT Procurement policies. • The fixed fee calculated using NJDOT format and procedure will be used for the purpose of developing the cost estimate, negotiating and making payment on the contract. 7. Creation of a Proposal Submittal Checklist including but not limited to: • Copies of DBE certifications • Proof of NJDOT approved overhead rates • New Jersey Business Registration • Statement of Ownership • Non‐Collusion Affidavit • Acknowledgment of Receipt of Addendum -if required • Checklist Signature Page • Iran form (DC-16) • Russia Belarus form • Byrd anti-lobbying certification-( contracts over $100,000.00) 8. Project Cost and Work Hour Estimate • Township of West Orange will create a cost estimate based on tasks and work hours. The tasks listed in this form must match the tasks described in the SOW. • This estimate shall be used to negotiate costs 9. Rating and Evaluation Township

described in the SOW. • This estimate shall be used to negotiate costs 9. Rating and Evaluation Township of West Orange will create a rating form and rating criteria to be used to evaluate proposals. These documents will be submitted to NJDOT-BLA for review and approval. Township of West Orange will form a rating team of at least three individuals who will use the approved rating forma and criteria to perform a quality-based selection. (See below for full rating process) Note: this section outlines the tasks and deliverables for three phases of the NJDOT design process - Concept Development, Preliminary Engineering and Final Design . All phases may not be necessary for each project. 9|Pa g e