348-24 RFP - MA 2025 NJDOT Responses.pdf

348-24 TOWNSHIP OF WEST ORANGE 25 Lakeside Avenue, West Orange, New Jersey 07052 DEPARTMENT OF ENGINEERING SUSAN McCARTNEY MAYOR ZAYIBETH CARBALLO Director/Municipal Engineer Tel/Fax: (973) 325-4160 Email: zcarballo@westorange.org Trevor Taylor CME 379 US Route 1 South, Suite 100 Monmouth Junction, NJ, 08852 RE: November 19, 2024 REQUEST FOR PROPOSALS MA 2025 NJDOT MUNICIPAL AID PROGRAM HELEN AVENUE, LAWRENCE AVENUE, FLORENCE PLACE AND LOWELL AVENUE IMPROVEMENT PROJECT Dear Mr. Taylor, The Engineering Department for the Township of West Orange requests proposals from firms providing both Civil Engineering and Land Surveying Services, which are capable of preparing the necessary improvement plans, specifications and bid documents for NJDOT Municipal Aid Program (MA) 2025. The following professional services are required for the proposed improvements: 1. Land Surveying Services: A. Topographic Survey and Base Mapping that will provide a topographic field survey and base mapping suitable for the proposed improvements, which will include, but will not be limited to, the following items: 1. Establishment of centerline of existing street. 2. Topographic survey of all trees, shrubs, walls, driveways, walks, steps, and other existing features within the ROW and farther where necessary to the proposed improvements. 3. Right of way will be shown from available Township Tax Map information. 4. Topographic Survey including additional topography behind the curb and sidewalk of the roadways and at road intersections; 5. Top and Bottom of curb elevations, storm inlets with inverts and pipe sizes, sanitary manholes with rim elevations, and any other utilities visible on the roadways will need to be located; AN EQUAL OPPORTUNITY EMPLOYER www.westorange.org

B. Establish horizontal control based on North American Datum 1983 (New Jersey State Plane Coordinate System-NAD 83) and North American Vertical Datum 1988 (NAVD 88); C. Benchmark(s) to be set on site for future use; D. Existing conditions/Survey Control plan; E. Coordinate utility mark-outs; As part of the deliverables, an electronic AutoCAD file of the Boundary and Topographic Survey is to be provided as part of the deliverables to the department. 2. Civil Engineering Services: A. Proposed roadway profiles matching existing grades; B. Roadway improvements include curb, sidewalk, aprons, pavement milling and resurfacing, pavement striping, new traffic signs, shade trees; C. Curb ramp plans and details as necessary; D. New drainage improvements as necessary; E. Drainage structure repairs with new frames, grates, curb pieces as necessary; F. New manhole castings, frames and covers as necessary. Repair existing manholes as necessary; G. Coordinate with WO Traffic Bureau for the preparation of traffic control and detour plans; H. Prepare construction details; I. Plan Set to include but not limited to Cover Sheet, Existing Conditions/Survey Control Plan, Demolition Plan, Construction Plan, Grading and Utility Plan, Soil Erosion and Sediment Control Plan and Details, Traffic Control and Detour Plans, and Construction Details; J. Include one (1) meeting with Township Officials for Preliminary Design; K. Bid Package that includes bid set of plans and construction specifications in accordance with public bidding laws; Bidding documents (plans and specifications) are to be part of the deliverables to the Township via AutoCAD, hard copy and PDF files. A project location map is enclosed. The cost of services shall be for a complete design and one (1) bid package including cost estimates, plans, specifications and bid documents (twenty copies for each) for bidding purposes including detour plans. All plan specifications and bid documents shall be in conformance with the latest New Jersey Department of Transportation specifications. Proposals shall be on a lump sum basis. Hourly rates shall be submitted with all proposals for any additional work. It is the intent of this office to advertise for bids by Spring 2026 with construction in Summer/Fall 2026. Proposals shall be submitted in writing on or before 10:00 A.M. Friday, November 29, 2024 via email and/or hard copies

ffice to advertise for bids by Spring 2026 with construction in Summer/Fall 2026. Proposals shall be submitted in writing on or before 10:00 A.M. Friday, November 29, 2024 via email and/or hard copies to the Department of Engineering, 25 Lakeside Avenue, West Orange, NJ 07052 and shall include a specified completion date or number of days required for completion of the work after approval is granted to proceed. Also, evidence of proper insurance shall be submitted for approval by the Township Attorney. AN EQUAL OPPORTUNITY EMPLOYER www.westorange.org

A separate proposal for construction inspection and certificates of completion should also be included if available from your firm. Very truly yours, Zayibeth Carballo Zayibeth Carballo, Director/Municipal Engineer ZYC/ag AN EQUAL OPPORTUNITY EMPLOYER www.westorange.org

“MA-2025-Helen Avenue, Lawrence Avenue, Flore-00109” Helen Ave, Lowell Ave, Florence, Lawrence Ave Project Location Nearest SRI Mile Point # A-1 A-2 B-1 B-2 C-1 C-2 D-1 D-2 MP 0.1 0 0 0.25 0 0.1 0 0.13 Standard Route ID 07221007__ 07221007__ 07221027__ 07221027__ 07221016__ 07221016__ 07221015__ 07221015__ Total Length: 0.66 miles 500 ft Timestamp ID: 1719251692014 N West Orange Township Essex County Created: Mon Jun 24 2024 13:54:52 GMT-0400 (Eastern Daylight Time)

Proposal For Professional Engineering & Surveying Services MA 2025 NJDOT MUNICIPAL AID PROGRAM Helen Avenue, Lawrence Avenue, Florence Place and Lowell Avenue Improvement Project West Orange Township, Essex County, New Jersey November 29, 2024 Submitted to: West Orange Township

MA 2025 NJDOT Aid Program Table of Contents Statement of Interest SECTION I Scope of Services SECTION II Fee Schedule SECTION III Personnel Assignments SECTION IV Project Schedule SECTION V Sample Insurance Certificate

Engineering | Surveying | Planning | Construction Inspection November 26, 2024 Zayibeth Carballo, Assistant Municipal Engineer Township of West Orange Department of Public Works 25 Lakeside Avenue West Orange, NJ 07052 RE: Response to Request for Proposals for Professional Engineering and Surveying Services MA 2025 NJDOT Municipal Aid Program Helen Avenue, Lawrence Avenue, Florence Place, and Lowell Avenue Improvement Project Township of West Orange, Essex County, New Jersey Dear Ms. Carballo: Greenman-Pedersen, Inc. (GPI) is very interested in performing Professional Engineering and Surveying Services as outlined in your November 19, 2024 Request for Proposals. We have performed similar services for the Township of West Orange and are cognizant of the need for the Township’s satisfaction with the technical quality of this project while considering budget constraints. GPI has also performed numerous projects that received grants under the New Jersey Department of Transportation (NJDOT) Local Aid program, and we are quite familiar with their requirements. We recently completed the design and construction documents for the MA FY 2023 Carlson Road, Cullen Drive and Colonial Woods Drive Road Improvements Project, which were partially funded through the NJDOT Municipal Aid Program for 2023. We understand the Township intends to advertise for bids on this project in Spring 2026 with construction in Summer and Fall 2026. Our November 28, 2023 Qualifications Statement submitted to the Township demonstrates that our experienced staff have the expertise necessary to accomplish the project. Please find our Proposal to Provide Professional Engineering and Surveying Services, dated November 26, 2024, enclosed for your review. We are pleased to have this opportunity to continue serving the Township of West Orange and hope you will find our proposal favorable. We would be happy to provide additional information or assistance as your needs dictate. My direct line is (973) 434-8349. Very truly yours, ___________________________________ Andrew Cangiano, PE, PP Director of Engineering ___________________________________ Michael E. Pirog, PE, CME Project Engineer AC/MEP/rem m:\proposal\mep\west orange\ma 2025 helen ave, lawrence ave, lowell ave & florence place\proposal 11-29-24 ma 2025.docx 301 Gibraltar Drive, Suite 2A Morris Plains, NJ 07950 Over 60 offices throughout

\proposal\mep\west orange\ma 2025 helen ave, lawrence ave, lowell ave & florence place\proposal 11-29-24 ma 2025.docx 301 Gibraltar Drive, Suite 2A Morris Plains, NJ 07950 Over 60 offices throughout the United States www.gpinet.com An Equal Opportunity Employer 973.377.8500

MA 2025 NJDOT Aid Program Section I: Scope of Services Greenman-Pedersen, Inc. (GPI) understands that the Township of West Orange requires engineering, surveying, and construction management services necessary for the MA 2025 NJDOT Municipal Aid Program Helen Avenue, Lawrence Avenue, Florence Place, and Lowell Avenue Improvements Project. Throughout the firm’s 58-year history we have provided capital improvement project design to dozens of New Jersey municipalities. We have also served as the municipal engineer for various municipalities throughout the firm’s existence. We are very experienced in providing road reconstruction design, plans, specifications, and contract documents of a professional nature in a cost-effective and timely manner. We recommend commencing our work with a start-up meeting. This will allow us to understand your concerns and advance the project expeditiously. Professional services will include preparation of topographic and base maps and a complete design and bid package, including cost estimates, plans, and specifications (twenty copies each) for bidding purposes. We have reviewed the proposed tasks contained in the RFP and we believe we have a clear understanding of the goals of this project. The RFP specifies the following improvements: 1. LAND SURVEYING SERVICES A. Topographic Survey and Base Mapping that will provide a topographic field survey and base mapping suitable for the proposed improvements, which will include, but will not be limited to, the following items: 1. Establishment of centerline of existing street. 2. Topographic survey of all trees, shrubs, walls, driveways, walks, steps, and other existing features within the ROW and farther where necessary to the proposed improvements. 3. Right of way will be shown from available Township Tax Map information. 4. Topographic Survey including additional topography behind the curb and sidewalk of the roadways and at road intersections. 5. Top and Bottom of curb elevations, storm inlets with inverts and pipe sizes, sanitary manholes with rim elevations, and any other utilities visible on the roadways will need to be located. B. Establish horizontal control based on North American Datum 1983 (New Jersey State Plane Coordinate SystemNAD 83) and North American Vertical Datum 1988 (NAVD 88); C. Benchmark(s) to be set on site for future use; D. Existing Conditions/Survey Control