43-25 RFP-Responses-Rock Spring Golf Course.pdf

PER: PROPOLICY X JECT LOC LIMITS EACH OCCURRENCE DAMAGE TO RENTED PREMISES (Ea occurrence) $ 1,000,000 MED EXP (Any one person) $ 15,000 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 $ OTHER: D Y AUTOMOBILE LIABILITY X ANY AUTO X OWNED AUTOS ONLY HIRED AUTOS ONLY X UMBRELLA LIAB $ 100,000 X Y 7018333701 2/24/2024 2/24/2025 SCHEDULED AUTOS NON-OWNED AUTOS ONLY COMBINED SINGLE LIMIT (Ea accident) BODILY INJURY (Per person) $ 1,000,000 $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ A EXCESS LIAB B C C X Y OCCUR Y 7018333729 2/24/2024 2/24/2025 CLAIMS-MADE X RETENTION $ DED 10,000 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Professional Liab Pollution Liability EACH OCCURRENCE $ 10,000,000 AGGREGATE $ 10,000,000 $ 7018333715 Y/N N 2/24/2024 2/24/2025 X PER STATUTE OTHER E.L. EACH ACCIDENT N/A $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT AEH004316497 AEH004316497 2/24/2024 2/24/2024 2/24/2025 2/24/2025 Claim/Occurence Aggregate $ 1,000,000 $5,000,000 $5,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Evidence of Insurance CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Evidence of Insurance ACORD 25 (2016/03) AUTHORIZED REPRESENTATIVE © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD

1460 Route 9 South Howell, NJ 07731 732.462.7400 www.cmeusa1.com January 17, 2025 Via Electronic (Engineering@westorange.org) & 1st Class Mail Township of West Orange Department of Public Works 25 Lakeside Avenue West Orange, NJ 07052 Attn: Zayibeth Carballo, PE, PLS, PP, CME, CFM, CFS Municipal Engineer Re: Professional Surveying Services Green Acres Survey for Rock Spring Golf Course Block 160.01 Lots 30 and 34 Block 160 Lots 2 and 10 Block 46.01 Lot 22 West Orange, Essex County, New Jersey Dear Ms. Carballo: CME Associates is pleased to present our proposal for the surveying services for the above referenced project including the preparation of a Green Acres Survey for the Rock Spring Golf Course. Our office has reviewed the previous survey and title report provided to our office as part of the Request For Proposal (RFP). Scope of Services Based on the RFP, we propose the following scope of services: A. Complete the survey in conformance with the current “Scope of Survey Services and Standard Detail Requirements” and appropriate forms and checklists for Local Government and Nonprofit Acquisitions. 1. B. Green Acres Project Data: a. Green Acres Project Number: 0722-03-005 b. Green Acres Project Name: Open Space Acquisition c. Green Acres Owner ID: 0722-03-005-09 Set the required property corners in accordance with Green Acres and Map Filing Law requirements. We anticipate 60 property markers are required to be set based on our preliminary review of the outbound. We have provided a fee per marker to be set.

C. Provide the following Deliverables: 1. Minimum of two (2) metes and bounds Surveys for all properties; 2. Minimum of two (2) deed descriptions signed by the Surveyor, with a reduced copy of the Survey attached to each; 3. Completed Surveyor’s Local/Nonprofit Certification and Summary Form; and, 4. CD-ROM containing the drawing in .dwg format identical to the paper survey, a drawing in .dwg format of only the boundary and Green Acres limits of interests, a deed description in MS Word format, a pdf copy of the signed survey, photographs of the corner markers set, and any associated documents. Summary of Fee Estimates We will provide the necessary engineering services as described above based upon the following lump sum fee amounts: Total Lump Sum Fee for Green Acres Survey ................................................................ $90,000.00 Total Estimated Fee to Set Property Markers ................................................................. $16,500.00 Based on an estimated 60 property markers @ $275.00 per marker We anticipate completing the survey within 75 days from the time of authorization conditioned upon the aerial survey completion which is weather dependent. Exceptions:  Title Report as it is assumed the report provided with the RFP will be utilized for preparation of the survey.  Any work not specified as listed in the above phases shall be considered additional services and will be invoiced at the time said work is authorized by the Township. S:\West Orange\Proposals\25-01-17 - Proposal for Green Acres Survey Golf Course.docx

Should this fee estimate meet your approval, please provide our office with a professional services agreement or resolution as an indication of the work to proceed. In the meantime, should you have any questions concerning this matter, please do not hesitate to contact this office. Very truly yours, CME Associates Trevor J. Taylor, PE, PP, CME Senior Vice President TT S:\West Orange\Proposals\25-01-17 - Proposal for Green Acres Survey Golf Course.docx

Engineering | Surveying | Planning | Construction Management Zayibeth Caraballo, PE, PLS, PP, CME, CFM, CFS Director, Municipal Engineer Department of Engineering Township of West Orange 25 Lakeside Avenue West Orange, New Jersey 07052 January 15, 2025 Re: Proposal for Professional Services Green Acres Survey Rock Spring Golf Course Block 160.01, Lots 30 & 34 Block 160, Lots 2 & 10 Block 46.01, Lot 22 Northfield Avenue, Walker Road, Winding Way, Undercliff Terrace South, Hillcrest Avenue, West Road and Rock Spring Road. Township of West Orange, Essex County, New Jersey Green Acres Project Number: 0722-03-005 Green Acres Project Name: Open Space Acquisition Green Acres Owner ID: 0722-03-005-09 Dear Ms. Caraballo: Thank you for this opportunity to provide a Proposal for Professional Services. We understand you require State of New Jersey Department of Environmental Protection Green Acres Survey for the above-referenced parcel(s) having an area of approximately 140 acres. We have reviewed the Scope of Services, the contract for survey work, and performed preliminary research to assess the cost and time required to accomplish this task. SCOPE OF SERVICES Green Acres Survey We will prepare State of New Jersey Department of Environmental Protection (NJDEP) Green Acres Survey of the approximately 140-acre subject parcels in accordance with NJSA 45:8-27 et seq, and NJAC 13:40-1.1. We will also adhere to the guidelines as set forth by the NJDEP Green Acres Program Scope of Services and Standard Detail Requirements, dated July 1, 2023. Missing corner markers of the overall parcel(s) and of exceptions will be set as per the standards. We will set a minimum of three (3) new monuments at corners of each parcel for a total of six (6) monuments, the balance of the 58 remaining corners will be set using rebar with caps as per the standard stated above. We will also take photographs of all corner markers found or set, showing the corner and witness lath with the corner number clearly visible. This survey will be referenced to the North American Datum of 1983 (“NAD’83”), New Jersey State Plane Coordinate System utilizing Global Positioning System (“GPS”) methodology. Prior to commencing with the survey, we request that you supply or make available, all pertinent information and documentation in your possession relative to the subject parcel. Such information includes,

r to commencing with the survey, we request that you supply or make available, all pertinent information and documentation in your possession relative to the subject parcel. Such information includes, but is not limited to, title reports/searches, area surveys, records, deeds, original tract maps, public records, State, County, or Municipal maps. We also require any information on adjoining properties in the client’s possession. If the information supplied is not sufficient to render an accurate survey, GPI will make all reasonable efforts in accordance with the industry standard of care, to obtain additional required information. If, as a result of these efforts, not enough information is Over 60 offices throughout the United States www.gpinet.com An Equal Opportunity Employer

Zayibeth Caraballo Director, Municipal Engineer Township of West Orange January 15, 2025 found to prepare a boundary survey, or if a title search is not supplied, or if ambiguous or clouded title areas are found, the client will be notified in writing of the various options for proceeding with the project. Our firm does not provide title search services; therefore, boundary surveying services offered herein will be subject to such facts as a complete title search might disclose. FEE: $149,400.00 DELIVERABLES We will provide the deliverables as outlined in the RFP “Land Surveying Services”. Additionally, deliverables will be distributed as outlined in the RFP. We anticipate approximately 45 days from notice to proceed to completion. Should you have any questions, or if we may be of any additional service, please do not hesitate to contact our office. Sincerely, Greenman-Pedersen, Inc. 1.15.2025 __________________________________________________________ Name: Joseph Shashaty Date Title: Survey Project Manager JFS m:\proposal\jfs\new jersey\essex county\west orange\rock spring golf club\rock spring golf course.docx cc: Kevin S. Bogerman, P.L.S., Frederick J. Henkel Jr., P.L.S. AGREEMENT The undersigned accepts this proposal and the terms and conditions stated herein and authorizes GPI to proceed with the services as outlined. The undersigned accepts full responsibility for payment for services performed as described above. Payment will be made by acceptor of this contract and will not be dependent upon receiving payment from a third party not directly under contract to GPI. Green Acres Survey Accepted this By Page | 2 $149,400.00 day of 20____ (Authorized Signature) (Corporate Title) (Type or Print Name) (E-Mail Address) (Phone Number) (Fax Number)

Zayibeth Caraballo Director, Municipal Engineer Township of West Orange January 15, 2025 CONTRACT TERMS AND CONDITIONS 1. Time for Acceptance: This agreement is void if not signed and returned to GPI within 90 days of the date of the agreement. 2. Time for Rendering Services: GPI will perform the services described in these documents (“the Services”) following a mutually agreeable schedule consistent with sound professional practices. GPI agrees to use reasonable efforts to commence the Services on the date specified in the Agreement or contained in the agreed upon schedule, and shall proceed with reasonable diligence to complete the Services. Should GPI be delayed in the completion of the Services due to causes beyond GPI’s control or other excused delays, then GPI shall be awarded additional time to perform such Services and the price stated in the Agreement shall be equitably adjusted for any additional costs incurred by GPI due to such delay. 3. Site Access: Client will provide the necessary access and right of entry for GPI to enter and inspect all locations of the Project Site and to all offsite locations as necessary in order to allow GPI to perform its Services. GPI is not obligated to provide scaffolding or personnel hoists in order to perform the Services. 4. Standard of Practice and Care: Services performed by GPI will be consistent with the level of care and skill ordinarily exercised by members of this profession currently practicing in the same locality and under similar conditions. No other representation, expressed or implied, and no warranty or guarantee is included or intended in this Agreement or any report, opinion, document or otherwise. 5. Information Provided: Before GPI commences the Services, the Client shall provide GPI, in writing all necessary information to permit its proper performance of the Services. GPI shall be under no duty or obligation to verify the completeness or accuracy of the information provided by the Client and shall be entitled to fully rely thereon. GPI shall have no obligation to perform any Services until all necessary information has been provided in writing by the Client. GPI shall not be responsible for any locations, dimensions, depths, elevations, or a similar metric which are provided by the Client in error. 6. Interpretation of Codes and Ordinances: GPI endeavors to produce documents in

ble for any locations, dimensions, depths, elevations, or a similar metric which are provided by the Client in error. 6. Interpretation of Codes and Ordinances: GPI endeavors to produce documents in accordance with applicable codes and ordinances. It is understood and agreed, however, that code compliance issues are open to subjective interpretation by code enforcement agencies. GPI will not have the responsibility or liability for adverse code rulings where such rulings are due to subjective or unpredictable interpretation or application by code enforcement agencies or officials. GPI will advise the client of such rulings should they occur during the project design or construction phases. Additional engineering design associated with such rulings will be considered additional services, and are subject to additional fees. See “Additional Services” No. 11 in this document. 7. Existing Systems: The project design may require that GPI determine existing conditions. GPI will review documents provided by the Client and make visual observations at the site to determine these conditions. Through subsequent detailed site investigations or construction operations, existing conditions may be found to vary from these findings. Such variances may necessitate Scope of Services and fee revisions. The Client hereby agrees that GPI will be compensated for additional design services and will not be held responsible for additional construction costs or damages arising from such variances. 8. Field Observation Services: Field observation services performed by GPI pursuant to this contract, whether performed prior to, during, or after completion of construction, are performed solely for the purpose of determining general conformity of work with the contract plans and specifications. Nothing contained herein shall create or be deemed to create any duty or authority upon GPI or its Engineers to direct, supervise, or control the work (including safety procedures), of other contractors, subcontractors, consultants or their respective employees or by any other person at the project site (collectively “Client’s Contractors”). The Services do not include any form of guarantee or insurance with respect to the performance of Client’s Contractors. GPI does not assume responsibility for the Page | 3

Zayibeth Caraballo Director, Municipal Engineer Township of West Orange January 15, 2025 means, methods, sequences, and techniques employed by the Client’s Contractors in their work. GPI is only responsible for the health and safety of its own employees. 9. Confined Space/Ground Penetrating Radar: The services outlined herein exclude equipment rental costs or subcontracting fees associated with entry into confined space areas requiring OSHA certification beyond the 40 Hour Hazardous Waste Operations course or Ground Penetrating Radar (GPR) services for utility identification. Should entry into confined space or GPR services be necessary, an addendum to this proposal will be forwarded to you to accomplish the work with either in-house personnel or by subcontracting. 10. Permits and Licenses: Client shall timely, so as to not delay the Services, secure and pay for all easements, permits and licenses required by law, and shall give all notices required thereunder, unless otherwise agreed to herein. 11. Additional Services: Services not expressly included in these documents are defined as additional services, and will not be performed until approved and authorized in writing by the Client. 12. Change Orders: If Client wishes to change the scope of performance of the Services, Client must submit written details of the requested change to GPI. GPI shall, within a reasonable amount of time after such request, provide a written estimate to Client of (a) the likely time required to implement the change; (b) any necessary variations to the fees and other charges for the Services arising from the change; and (c) any other impact the change might have on the Agreement. Promptly after receipt of the written estimate, the parties shall negotiate and agree in writing on the terms of such change (a “Change Order”). Neither party shall be bound by any Change Order unless mutually agreed upon in writing. 13. Design Changes: Any design changes made by others during the course of construction without the input or knowledge of GPI are done at the risk of the client, and will not be the responsibility of GPI. During construction, GPI shall have no control or responsibility for the means, methods, techniques, sequence, or procedures of construction, or safety precautions and programs incident to the work or the failure on the part of any party to comply with applicable laws,