85-25 Exhibit A- Matrix proposal for 25 Lakeside.pdf

85-25-E xhibit A Matrix New World Engineering, Land Surveying and Landscape Architecture, P.C. 26 Columbia Turnpike Florham Park NJ 07932 973.240.1800 Fax 973.240.1818 www.mnwe.com MATRIXNEWORLD Engineering Progress Via Email (zcarballo@westorange.org & jabbott@westorange.org) January 24, 2025 Township of West Orange 66 Main Street West Orange, New Jersey 07052 Attn: James Abbott, Interim Business Administrator Zayibeth Carballo, PE, PLS, PP, CME, CFM, CFS, Municipal Engineer Re: PROPOSAL FOR ENVIRONMENTAL SERVICES TOWNSHIP OF WEST ORANGE DEPARTMENT OF PUBLIC WORKS (DPW) 25 LAKESIDE AVENUE BLOCK 115 LOT 16 WEST ORANGE, NEW JERSEY 07052 NJDEP SRP PI NO. 014423 MATRIX NO. P25-0037 Dear Ms. Carballo and Mr. Abbott: Matrix New World Engineering, Land Surveying, and Landscape Architecture, P.C. (Matrix) is pleased to present this proposal to The Township of West Orange for environmental support services associated with the Township of West Orange Department of Public Works (DPW) property located at 25 Lakeside Avenue, West Orange, Essex County, New Jersey (Site). This proposal has been developed based on information currently available to Matrix and our understanding of Client goals for remediation and redevelopment. The scope of work below will be completed in compliance with the NJDEP Technical Requirements for Site Remediation (TRSR), the Site Remediation Reform Act (SRRA), the Administrative Requirements for the Remediation of Contaminated Sites (ARRCS), and all applicable NIDEP guidance documents. SCOPE OF WORK The scope of services and associated fees are described below. TASK 1: REVIEW OF HISTORIC SITE DOCUMENTS As part of this task, Matrix will review all available files associated with previously completed environmental investigations conducted by the current Licensed Site Remediation Professional (LSRP) to determine compliance with the NUDEP's current TRSR and all applicable guidance documents. In addition, Matrix will develop a proposal for the completion of additional environmental investigations, if necessary, and soil and groundwater remedial activities to bring the Site to closure. In order to develop a comprehensive Scope of Work (SOW) to address existing impacts at the Site, this task assumes alll files pertaining to historic environmental investigations and/or remediation will be provided to Matrix. In addition, Matrix will file

) to address existing impacts at the Site, this task assumes alll files pertaining to historic environmental investigations and/or remediation will be provided to Matrix. In addition, Matrix will file a request with the NJDEP Office of Records Access to ensure all environmental records associated with the Site have been provided to Matrix to allow for a comprehensive review of all previous investigations. If pertinent files are identified, Matrix will schedule and conducta file review at the NJDEP, as outlined in Task 2, below.

MATRIXNEWORLD Engincering Progress In addition, Matrix will review the pending Remedial Investigation (RI) Report currently being completed by the current LSRP of record (CME). Once the RIR is prepared and submitted to the NJDEP by the current LSRP, the Township will retain the services of a Matrix LSRP as noted in the approved January 2025 proposal for the completion of the Vapor Intrusion Sampling at the Site. Upon review of the available files for the Site, Matrix will develop a proposal to complete remedial action (RA) activities to address soil and groundwater impacts at the Site. Task 2: NJDEP FILE REVIEW (IF NECESSARY) If it is determined that additional documents and reports not previously provided by the client or current LSRP of record are available at the NJDEP, Matrix will schedule and complete an on-site file review. The file review is anticipated to be completed in half a day. TASK 3 — REMEDIAL ACTION WORKPLAN Following an evaluation of the historic documents and all analytical data, Matrix will evaluate the remedial design options and prepare a Remedial Action Workplan (RAW), including all forms and attachments, for submittal to the NUDEP pursuant to N.J.A.C. 7:26E-5.5. The purpose of the RAW is to select a remedial action that will prevent further exposure of any receptor to residual contamination and include a presumptive remedy consistent with Table 5-1 Presumptive Remedies for Soil Contamination. The RAW will include a summary of proposed remedial actions at the Site, an updated Receptor Evaluation, and a Public Notification form. This task will also include costs associated with preparing a Health and Safely Plan (HASP) and a Quality Assurance Plan (QAPP) for the Site. As a part of this task, the Matrix LSRP will oversee the activities outlined above and be available for conference calls and client updates. COSTS The following are the estimated costs not to exceed for the tasks described herein to complete the above identified tasks at the DPW Site. All work will be conducted in accordance with the attached standard terms and conditions and LSRP Special Provisions. Task 1: Review of Historic Site Documents LADOF oo. eeeeeeeeeseeteeseseseteeseseeeeeeseneeeeereneeeees $ 7,500.00 Task 1 Total Estimated Costs 7,500.00 Task 2: NJDEP File Review (if Necessary) S$ 2,500.00 Task 2 Total Estimated Costs 2,500.00 Task 3: Remedial

seeteeseseseteeseseeeeeeseneeeeereneeeees $ 7,500.00 Task 1 Total Estimated Costs 7,500.00 Task 2: NJDEP File Review (if Necessary) S$ 2,500.00 Task 2 Total Estimated Costs 2,500.00 Task 3: Remedial Action Workplan . 17,900.00 Task 3 Total Estimated Costs... 17,900.00 ESTIMATED COSTS TASK 1 THROUGH TASK 3 $ 27,900.00

MATRIXNEWORLD Engineering Progress ASSUMPTIONS AND EXCLUSIONS This proposal is based on the following assumptions: Separate authorization from the client will be requested prior to commencing services outside the scope of this proposal. All out-of-pocket expenses including, but not limited to, application fees, laboratory testing costs, mylar copies, certified mailings, photographs, blueprints, and special deliveries are considered additional to the proposal items unless specifically noted within the scope of this proposal. This proposal is submitted solely and exclusively for the use of the Township of West Orange for consideration of the professional services of Matrix. Disclosure of this proposal’s content to any third party without prior written authorization from Matrix is expressly prohibited. In addition to the specific items as listed herein, the client may be required to demonstrate compliance with certain permit and approval conditions as may be imposed by one or more of the regulatory agencies. These conditions may require revisions to the plans and/or preparation of additional supporting documentation. This proposal does not include these additional items unless specifically outlined within the scope of this proposal. PAYMENT SCHEDULE Payment shall be in accordance with the Charges, Billing, and Payment schedule outlined in the Terms and Conditions attached to this proposal unless prior written arrangements have been made with Matrix. Please indicate your acceptance of this proposal by (1) signing in the space provided below, (2) signing the attached Terms and Conditions, and (3) signing the attached Special LSRP Provisions and returning one copy to our offices. We thank you for the opportunity to be of service to you on this project. Matrix is prepared to implement the described Scope of Work upon receiving a signed copy of this letter. If you have any questions or require any additional information, do not hesitate to contact us at (973) 240-1800. Sincerely, Allison Woluan et ffl Allison Molnar Mark Sprengel, LSRP Project Manager Project Manager Authorization to Proceed: Date: Name/Title —

ATTACHMENT 1 MATRIX’S TERMS AND CONDITIONS

MATRIXNEWORLD Engin ng Progress TERMS AND CONDITIONS FOR PROFESSIONAL SERVICES Matrix New World Engineering, Land Surveying and Landscape Architecture, PC Section 1: SERVICES Matrix New World Engineering, Land Surveying and Landscape Architecture, PC (Matrix) agrees to perform the professional services (the “Services") as described in the Proposal incorporated herein by reference for the CLIENT on a best efforts, time and materials basis, consistent with the applicable standard of care, under the terms and conditions set forth below. Matrix reserves the right to amend the contents of the Proposal, if written authorization is not received within 90 days. These Terms and Conditions together with the Proposal constitute the agreement between Matrix and the CLIENT for the Services (the “Agreement’), Section 2: COMPENSATION The CLIENT shall be responsible for all costs specifically enumerated in the proposal. For any costs set forth in the proposal as an estimated range, Matrix shall provide CLIENT with an exact cost as soon as it can be determined. CLIENT shall also be responsible for any REIMBURSABLE COSTS not specifically set forth in the proposal. REIMBURSABLE COSTS include: out-of. Pocket expenses, the cost of which shall be charged at actual cost plus an administrative charge of fifteen percent (15%) and shall be itemized and included in the invoice. Typical out-of-pocket expenses shall include, but not be limited to, travel expenses (lodging, meals, etc.), job-related mileage at the prevailing IRS mileage rate, long distance telephone calls, printing and reproduction costs, and survey supplies and materials. Section 3: CLIENT'S OBLIGATIONS To assist Matrix in performance of the Services, CLIENT shall provide Matrix with appropriate material, data and information in its possession pertaining lo the specific project or activity. Matrix shall be entitled to rely upon the accuracy and completeness of services and information furnished by the CLIENT and CLIENT's consultants. The CLIENT will advise Matrix of the nature and extent of any hazardous waste at the site. If Matrix discovers after it undertakes the Services that the site is of a different nature of hazard as defined by the client, or if unanticipated hazards are presented, the CLIENT and Matrix agree that the scope of services, schedule and estimated budget fee shall be adjusted as needed to

of hazard as defined by the client, or if unanticipated hazards are presented, the CLIENT and Matrix agree that the scope of services, schedule and estimated budget fee shall be adjusted as needed to complete the work without injury or damage. Unless otherwise specifically provided in this agreement, Matrix and its consultants shall have no responsibility for the discovery, presence, handling, removal or disposal of or exposure of persons to hazardous materials or toxic substances in any form at the project site. Section 4: INVOICE PROCEDURE AND PAYMENT Matrix will submit invoices to the CLIENT monthly and a final bill upon completion of the Services. Payment is due thirty (30) days from invoice date CLIENT agrees to pay a finance charge of one and one-half percent (1.5%) per month, or the maximum rate allowed by law on past due accounts, CLIENT will be liable for all collection and court costs, disbursements, staff time expended for court appearances and depositions, and attorney's fees incurred in the collection of any outstanding invoices. Section 5: OWNERSHIP OF DOCUMENTS All survey notes, drawings, bills of materials, specifications, blueprints, reports, calculations, and all other material prepared by Matrix and its consultants in connection with the specific project, including those in electronic form, are Instruments of Service to be used solely with respect to this Project. Matrix and its consultants shall be deemed the authors and owners of their respective Instruments of Service and shall retain all common law, statutory and other reserved rights including copyright. Upon execution of Agreement, Matrix grants to CLIENT a non-exclusive license to reproduce the Instruments of Service solely for the purposes of constructing, using, and maintaining the Project, provided that CLIENT shall comply with all obligations, including prompt payment of all sums when due, under this Agreement. CLIENT shall not assign, delegate, sub-license, pledge or otherwise transfer any license granted herein to any other party without the prior written agreement of Matrix. Any unauthorized use and/or use of the Instruments of Service in violation of this Agreement, shall be at CLIENT'S sole risk and without liability to Matrix and its consultants, and CLIENT shall defend and indemnify MATRIX and its consultants against any claim and damages arising from such

nt, shall be at CLIENT'S sole risk and without liability to Matrix and its consultants, and CLIENT shall defend and indemnify MATRIX and its consultants against any claim and damages arising from such unauthorized use. The terms of this Section shall apply unless and until it is adjudged by a court of competent jurisdiction that CLIENT rightfully terminated this Agreement for cause under Section 19. If and upon the date that Matrix is adjudged in default of this agreement by a court of competent jurisdiction, the foregoing license shall be deemed terminated and replaced by a second, nonexclusive license permitting CLIENT to authorize other similarly credentialed design professionals to reproduce and, where permitted by law, to make changes, corrections, or additions to the Instruments of Service solely for purposes of completing, using and maintaining the Project. If set forth in the Proposal, the Instruments of Service shall become the co-owned property of the CLIENT and shall be transferred to the CLIENT upon completion of the project and upon receipt of complete payment for the scope of work outlined in the Proposal. Matrix may retain a single copy of such information and documents. Section 6: CONFIDENTIALITY Matrix agrees to keep confidential and not to disclose to any person or entity, other than Matrix's employees and subcontractors, without the prior consentof the CLIENT, all data and information not previously known to and generated by Matrix, or furnished to Matrix and marked CONFIDENTIAL by the CLIENT in the course of Matrix’s performance hereunder, provided, however, that this provision shall not apply to data which are in the public domain, or were previously known to Matrix, or were acquired by Matrix independently from third parties not under obligation to CLIENT to keep said data and information confidential. CLIENT shall not restrict Matrix from complying with an order to provide information or data when such order is issued by a court, administrative agency or other authority with proper jurisdiction.

MATRIXNEWORLD Engineering Progress The technical and pricing information contained in any proposal submitted by Matrix as to this project, or in the Agreement or any addendum thereto, is to be considered confidential and proprietary, and shall not be released or otherwise made available to any third party without express written consent of Matrix. Section 7: BURIED UTILITIES AND HDDEN CONDITIONS Matrix will conduct the research that in our exclusive professional opinion is a reasonable precaution to locate utility lines and other man-made objects that may exist beneath the project site surface. The CLIENT recognizes that Matrix's research may not identify all subsurface utilities or other subsurface objects, and therefore the CLIENT agrees to release, hold Matrix harmless and indemnify and pay for damages to underground uillties/structures and/or other damages related to construction activities, worker health/safety, schedule delays, etc. Which may be attributable to underground objects which are not identified by the CLIENT or third parties or correctly shown on plans furnished by the CLIENT or third parties. In the event that the services provided by Matrix are for renovations and/or addition to an existing structure, there may exist existing conditions which cannot be identified or verified without expending great sums of money and/or destroying portions of the building. CLIENT agrees that Matrix shall not be responsible for damages or additional costs which arise out of hidden conditions not identified and/or located by Matrix. In the event that the services provided by Matrix involve the investigation of, or assumptions about, subsurface conditions of any kind, the CLIENT recognizes that subsurface conditions may vary from those encountered at the location where, and at the time when, borings, sampling, or testing is performed by Matrix and that the data provided by Matrix are based solely on the information available to Matrix. The CLIENT agrees to release, defend indemnify and hold Matrix harmless from and against all claims, damages, losses and expenses arising from the interpretation by others of data provided by Matrix Section 8: DISCOVERY OF UNANTICIPATED HAZARDOUS MATERIALS Hazardous materials or certain types of hazardous materials may exist at a site where there is no reason to believe they could or should be present Matrix and the