87-25 Exhibit A.pdf

87-25 EXHIBIT “A”

TOWNSHIP OF WEST ORANGE COUNTY OF ESSEX STATE OF NEW JERSEY REQUEST FOR BIDS REPAIR AND MAINTENANCE OF EMS APPARATUS FOR THE WEST ORANGE FIRE DEPARTMENT Submission Date: December 6, 2022 11:00 A.M. Prevailing time TOWNSHIP OF WEST ORANGE* 66 MAIN STREET* WEST ORANGE, NJ 07052* 973-325-4056 Page | 1

Invitation to Bid Notice is hereby given that the Township of West Orange Is requesting sealed bids for the Repair and Maintenance of EMS Apparatus for the West Orange Fire Department. The specifications can be obtained in person at the Township of West Orange, 66 Main Street, Purchasing Room 111, West Orange, | Ny 97052, during ~ féguilar business hours, 8:30 a.m. to 4:30 p.m. or by emailiig preynolds@wéstorangé.org. Sealed pro} clearly marked with the title of bid, name and address of party making same, addressed to am. and will be publicly opened and read at that time in Council Chambers of Town Hall located at 66 Main Street, West Orange, NJ 07052. No proposals received after that time will be considered. Bidders are required to comply with the Contract Compliance and Equal Employment Opportunities in Public Contracts N.J.S.A. 10:5-31 et seq, and N.JA.C. 17:27 and have a current New Jersey Business Registration Certificate P.L. 2004, N.J.S.A.52:25-24.2. The Township reserves the right to reject any and all bids and to waive any and all informalities in the bid. Panayiota Reynolds Purchasing Agent Page | 2

CONTENT: Section |: Section Il: Section Ili: Section WV: Section V: EMS Apparatus List West Orange Fire Department EMS Apparatus Service and Repair Requirements West Orange Fire Department EMS Apparatus Preventative Maintenance Scheduled - --Inspection.Chassis Service Requirements--- -- - Proposal Form Bidder Instructions and Mandatory Forms Page | 3

SPECIFICATIONS REPAIR AND MAINTENANCE OF EMS APPARATUS FOR TOWNSHIP OF WEST ORANGE FIRE DEPARTMENT “GENERAL INTENT’ © 0 ee Tae wT eee ee _Bidding on this contract will be limited to vendors actively ¢ engaged [nthe fisid of EMS apparatus reneir services. The successful bidder will be expected to provide service Ina timely, competent and professional manner, It Is recognized that the equipment to be serviced is essential to Township of West Orange's, to be known as the (“Township”) emergency management operations. Vendors must be able to demonstrate the ability and experience to provide superior quality of service. Vendor shall be actively in business for at least five (5) years in the maintenance, service, and repair of equipment of simitar manufacture, capacity, and operating characteristics as those covered by this contract, Bidders must provide documented proof of qualifications (Certifications) and three (3) references. Term of Contract i This contract shall remain in effect for a period of two (2) years with an option te extend one {1) year based upon available funding. All terms and conditions of the contract shall remain the same for the additional years 7 Time and Materials All quotes for work other than preventive maintenance services (which will be based on an annual cost) will include an hourly labor rate, overtime, any travel costs, and percentage of markup from wholesale on materials to be provided. Acceptance The Township reserves the right to examine all work performed under this contract. The Contractor will ] correct any and ail defects and unsatisfactory work found by the Township. The Vendor shail correct said defects and unsatisfactory work at its own expense, Parts i The Vendor must supply replacement parts equal or greater than Original Equipment Manufacturer (OEM) i parts. The Township has the right to inspect all parts that will be used by the vendor. All replacement parts must be saved for fourteen (14) days for review by the Township. Guarantee Any work that is performed under this contract shall be guaranteed for a period of six (6) months from the date of acceptance. Said guarantee shall survive the expiration of this contract. Payment Payment shall be made in accordance with Township policy. No payment shall be made without an Invoice and signed voucher (purchase order). Page | 4

a A detalled invoice for repairs or service shall be given at the time of pick up. Detalis and specifics on scheduling repair maintenance will be arranged with Fire Chief or designee. db During the course of this contract, vehicles may be added or deleted by the Township of West Orange, Cancellation if in the opinion of the Township of West Grange the contractor is not performing ina satisfactory manner, the Township of West Grange may at any time during the contract period terminate the contract by giving thirty (30) days’ notice in writing to the other party of its intentions to do so for non-compliance with the terms and conditions of the contract. In the event the Township of West Orange cancels the contract, the contractor shail only be entitled to payments for work properly performed and completed. Page | 5

EMS APPARATUS While it could change at any time, the current fleet of EMS Apparatus is as follows: SECTION | ‘Wehicle # Year Chassis Page | 6 Quantity Make a 2019 Wheeled Coach |_ Ford £450 1 2024, Horton Ford F550 _ . “T Horton | Ford e450. — a R-4 2003 Horton Ford E350 i R-6 1998 PL Custom Ford E450

SECTION I if West Orange Fire Department EMS Apparatus Service and Repair Requirements In ati éffort to ensure the quality of work to be provided to our department, we consider the — requirements below to be the minimum service qualifications for the apparatus service center to maintain. A. The service center must have the ability to provide road service and maintain a service facility for repairs that cannot be performed within the Fire Stations. B. The service center be located no further than 30 miles from the Township of West Orange. C. The service center shall offer pickup and delivery service to the Township of West Orange for any repair not able to be performed within the Fire Stations, D. The service center shall be an authorized Ford Warranty Service Center for the EMS Apparatus chassis. E. The service center shall be a Ford QVM facility. F, This minimum inventory level, which must include major electrical system components : {i.e. input/output modules, display panels, etc.), HVAC components, and body trim i components, must represent the majority of manufacturers utilized by the Township of West Orange Fire Department. G. The service center's major business must be In the sales and service of EMS apparatus. Exceptions: Yes No_X Page | 7

SECTION Ill West Orange Fire Department EMS Apparatus Preventative Maintenance _ ... _... Scheduled Inspection Chassis Service Requirements... . ... - —--- The preventative maintenance scheduled inspection provided chassis services shall be performed In accordance with the manufacturer’ 'S maintenance specifications. The following shall include but not be hinted te A. Preventative Maintenance at 5,000 mile intervals 1. PRPNAA BW Engine Oil - Drain oil, inspect for metallic material. Refill with manufacturer's recommended lubricant Oil Filter — Replace with new Lubricate all Jube points of undercarriage Clean battery terminals and install anti-corrosion washers Check and fill all fluid levels Inspect all drive belts and advise Inspect tie rod ends and advise Inspect tire wear and advise Fill all tires to manufacturer's recommended air pressure . Inspect exhaust system . Inspect undercarriage area for potential leaks (oil, antifreeze, power steering fluid, etc.) . Inspect all hoses for wear and advise . Inspect heater valves for potential leaks and overall operation . Inspect all emergency lighting and sirens for functionality . Inspect chassis lights (headlights, turn signals, interior dome lights, etc.) . Inspect litter retention operation . Inspect module 02 lines for leaks and overall operation . Inspect HVAC system in cab and module for overall operation . Perform visual inspection of all other primary functions of the EMS apparatus and advise }, Road test vehicle and advise B. Preventative Maintenance at 30,000 mile intervals Page | 8 1 Senauawn 40. 11, 12, Inspect tires for wear and advise Rotate tires Fill all tires to manufacturer’s recommended air pressure Check front end alignment and advise Inspect brakes, note wear and advise Check king pins and advise Inspect tie rod ends and advise Service transmission and replace screen Service rear differential and add rear additive Remove screen from under the attendant seat and clean condenser area Air Filter — Replace with new Fuel Filter — Replace with new

. Check glow plug circuit (if applicable} and advise . Align headlights as needed . Inspect and lube rear step bumper area . Inspect all U-joints and advise . Inspect steering linkage . Road test vehicle and advis Exceptions: Page | 9 Yes No__X