2907-25 Ordinance Establishing Citizens Budget Advisory Board 3.13.25.pdf

2 meetings may be grounds for removal from the Board by a written motion to dismiss that can be offered by any Board member. The Board member at issue may request a public hearing of the cause(s) and present a defense. That hearing shall be followed by deliberation in open session. A majority vote decides the issue, with a tie vote allowing the Board member to continue to serve. E. The Board shall: a. Make all requests for information or materials following a majority vote of the members present. b. Have access to all financial and budget documents that it believes are needed to advise the Council that are not otherwise subject to privacy or other non- disclosure limitations. The Board shall make its request in writing to the Council, which will review the request and forward it to the Business Administrator or his/her designee, and the Chief Financial Officer. c. Request in writing through the Council to the Business Administrator or his/her designee, and the Chief Financial Officer to meet with the Chief Financial Officer or others as appropriate for presentations and discussions on these financial issues outside of a regular or special Council meeting. d. Take minutes of meetings and submit approved Minutes to the Council, Business Administrator and Chief Financial Officer. The Board will also provide the minutes to the Municipal Clerk for public availability in the Clerk’s office and for posting to the Township website. e. Submit written reports to the Council, Business Administrator and Chief Financial Officer on a regular basis of the Board’s findings, questions and recommendations. f. Appear as requested by the Town Council at Council meetings to present and/or engage in discussions with Councilmembers and Administration personnel, as appropriate. g. Meet at least once a month in the year that members serve, because Budget issues are a year-round responsibility, including year-end account reconciliations and pre-planning for the following calendar year. Meetings may occur more frequently depending on the majority vote of members.