123-25 Township of West Orange - 12-31-2023 CAP.pdf

Department: Office of the Comptroller Respondent: John Ditinyak, Director of Finance Responsible Employee(s): John Ditinyak, Director of Finance; Melanie Chavez, Assistant Comptroller Finding Number: 2023-14 (Page 163) 1. Condition: A detailed analysis of the Payroll Account was not prepared throughout the year. As a result, no detail was available as of December 31, 2023. 2. Auditor’s Recommendation: That the Payroll Account be analyzed on a monthly basis. 3. Township Response and Corrective Action: The Finance Department is undertaking this corrective action in two phases. The first is a manual reconciliation of the Net Payroll and Payroll Deduction Accounts in Excel. All Cash Receipts and Cash Disbursements will be tracked on a monthly basis. The second phase comes with the Township’s transition to a new ERP system. The new system will track the receipts and disbursements electronically and allow for a system level bank reconciliation for the Net Payroll and Payroll Deduction accounts. 4. Implementation Date(s): Phase 1 – Q3 2025; Phase 2 – Q2 2026