123-25 Township of West Orange - 12-31-2023 CAP.pdf

Department: Central Purchasing; Office of the Comptroller Respondent: John Ditinyak, Director of Finance Responsible Employee(s): Paula Reynolds, QPA, John Ditinyak, Director of Finance Finding Number: 2023-26 (Page 165) 1. Condition: Upon review of the purchase orders during our test of transactions, it was revealed that several purchase orders did not contain a claimant signature. 2. Auditor’s Recommendation: That all required vouchers contain a claimant signature. 3. Township Response and Corrective Action: The Finance Department and Central Purchasing Department has updated their stand operating procedures to restrict Purchase Orders lacking a claimants signature from being added to a bill list. Furthermore, Central Purchasing is working on a resolution that will reduce the types of vendors and/or projects that would require a claimant signature. This resolution will be in compliance with all State and Local Purchasing Laws. 4. Implementation Date: May 2025