137-25 Exhibits to the Resolution for Extension of Contracts for IT Network Management Services - 2025 (002).pdf

REQUIRED EVIDENCE AFFIRMATIVE ACTION REGULATIONS N.J. S.A. 10:5-31, et seq. (N.J.A. C. 17:27) If awarded a contract, the Bidder will be required to comply with the requirements of N.J.S.A. 10:5-¬31, et seq., and N.J.A.C, 17:27 et seq. The vendor shall submit to the Township one of the following three documents as forms of evidence: 1. Appropriate evidence that the Contractor is operating under an existing federally approved or sanctioned affirmative action program; or 2. A Certificate of Employee Information Report Approval issued in accordance with N.J.A.C. 17:274; or 3. An initial Employee Information Report (AA302) consisting of forms provided by the Affirmative Action Office and completed by Contractor in accordance with N.J.A.C. 17:27-1.1 et seq. Bidders may obtain the Employee Information Report (AA302) from the New Jersey Department of the Treasury, Division of Contract Compliance & Equal Employment Opportunity and Equal Employment Opportunity in Public Contracts (Division). NO BIDDER MAY BE ISSUED AFORMS CONTRACT UNLESS THEY COMPLY WITH THE AFFIRMATIVE ACTION REGULATIONS OF N.J.S.A. 10:5-31, et seq. The following questions must be answered by all Bidders: 1. Do you have a federally-approved or sanctioned Affirmative Action Program? Yes (If yes, submit a copy of such approval.) 2. No ____ Do you have a State Certificate of Employee Information Report approval? Yes (If yes, submit a copy of such approval.) No ____ The undersigned Bidder certifies that he is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31, et seq., and N.J.A.C. 17:27 et seq. and agrees to furnish the required documentation pursuant to the law. COMPANY: NAME: _______________________________ SIGNATURE: _________________________ TITLE: _____________________________ **A contractors bid must be rejected as non-responsive if the successful vendor fails to submit either 1,2 or 3 within the time specified. ** 52

AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor and the Township of West Orange, (hereafter "TOWNSHIP") do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the TOWNSHIP pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the TOWNSHIP in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the TOWNSHIP, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind of nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the TOWNSHIP's grievance procedure, the contractor agrees to abide by any decision of the TOWNSHIP which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the TOWNSHIP, or if the TOWNSHIP incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. The TOWNSHIP shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the TOWNSHIP or any of its agents, servants, and employees, the TOWNSHIP shall expeditiously forward or have

ete particulars of the claim, If any action or administrative proceeding is brought against the TOWNSHIP or any of its agents, servants, and employees, the TOWNSHIP shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the TOWNSHIP or its representatives. It is expressly agreed and understood that any approval by the TOWNSHIP of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the TOWNSHIP pursuant to this paragraph. It is further agreed and understood that the TOWNSHIP assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor's obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the TOWNSHIP from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. 53

TOWNSHIP OF WEST ORANGE ACKNOWLEDGMENT OF RECEIPT OF ADDENDA The undersigned Bidder hereby acknowledges receipt of the following addenda: Please assign the number, date and initial. Addendum Number (Initial) Dated Acknowledge Receipt _____________ ____________ _______________ _____________ ____________ _______________ _____________ _____________ _______________ _____________ _____________ _______________ No addenda was received. Acknowledged for: ______________________________________________________ (Company Name) By: _________________________________________ (Signature of Authorized Representative) Name: _______________________________________ (Print) Title: ________________________________________ Date: ________________________________________ 54

Political Contribution Disclosure Statement Pursuant to Chapter 2, Section 68 of the Revised General Ordinances of the Township of West Orange Pursuant to Section 2-68.1 of the Revised General Ordinances of the Township of West Orange, please set forth below all political contributions in cash or in kind of two hundred ($200.00) dollars or more made within five (5) years of the date of acceptance of a proposal for a negotiated contract with the Township of West Orange, or within five (5) years of the notice of award for a bid contract with the Township of West Orange, either directly or indirectly, by the individuals or any of the principals of the business entity completing this form or by the business entity itself, to any elected official of the Township of West Orange currently in office or any political organization affiliated with an elected official of the Township currently in office.1 Name of Individual/Entity Making Contribution Amount of Contribution Recipient of Contribution Date of Contribution NONE If you have NOT made any contributions within the scope of Section 2-68.1, as set forth above, please X the line to the right. ____ I hereby certify under penalty of perjury that the information provided herein is true and accurate to the best of my knowledge, information and belief. The current elected officials of the Township include the following: Mayor Robert D. Parisi; Councilwoman Cindy Matute-Brown, Councilman Bill Rutherford; Councilwoman Susan McCartney, Councilwoman Michelle Casalino; and Councilwoman Tammy Williams. _____________________________ Company Name ______________________________ Authorized Signature ______________________________ Printed Name Date 55

SECTION VI – BIDDERS CHECK LIST Mandatory Items- Please submit one (1) original and one (1) copy which can be on a usb or flash drive Business Registration Certification _________ Stockholders Disclosure Statement _________ Affirmative Action Compliance Notice _________ Iranian Disclosure Form ________ Non Collusion Affidavit ________ Proposal Form (s) ________ Addenda Acknowledgement ________ Political Disclosure Certification ________ 56

Exhibit “B”

i MCG Tne, Microcomputer Consulting Group Inc. 53 West 36" Street, Suite 404 New York, NY 10018 Tel: 212.244.8985 Price Proposal MCG, Inc. is proposing on two of the options the RFP is looking for. i Proposal Form 2 — All Non-Uniformed Services — Network and Desktop Support i Proposal Form 4 ~ General Project Based Proposals The forms supplied by the RFP are included with this document. Proposal Form 2 ~ All Non-Uniformed Services — Network and Desktop Support i The proposal recurring monthly costs are inclusive of all aspects presented in the : Technical Requirements including 8 hours per week on site support, 4-8 hours on site server maintenance per month, desktop, server, and network proactive monitoring, Help Desk and server remote support, issue resolution for all TOWO equipment listed in Non-Uniformed section, coordination of issue resolution for third party hardware and software, licensing use of ticketing system, reports, and web portal, access to remote control software for TOWO IT use, periodic on site management review meetings, and 2-4 hours additional consulting hours per month to be used at discretion of TOWO. Price incentives for 5 year agreement include reduced once per year increases to less than 5% for recurring and 10% reduction for hourly rate for project based work. | Proposal Form 4 — General Project Based Proposals This proposal states the hourly rate for project related work if MCG, Inc. is not selected as the vendor to supply services for Proposal Form 2. It therefore only shows rates per hour. MCG, Inc. is amenable to discussing project based work on a fixed fee basis. Response To RFP For Network Managed Services : The Township of West Orange fu a tel

Not SBTAITING PROPOSAL 1, Price Proposal Form ~ All Police/Fire Services Proposal ~ Network and Desktop Support Proposer Name: Please provide pricing for the costs identified below. Ensure that all costs are phon including “implied” or non-explicit costs. Use a table format, such as the below example, reflecting each of the services against implementation cost, the cost of ongoing services and any’additional cost. 2022 2023 Z 2025 2026 iscounts for Additional years Recurring Monthly Fees: One Time or Start Up Costs New hardware or software Required: (list individual items) Hourly Rates for Project Based Propo: Description of pricing calculati Pricing for project based wi contracts: - please describe Information on any pricing incentives for longer term ental discounts are included in all prices quated. By signing below, Proposer certifies , understands and will faithfully execute the terms and conditions stated herein. The ifies that he/she is an officer or duly authorized agent of the firm with full power and submit binding offers for the goods or services as specified, Vendors are cautioned to verify Any prgposal that has been accepted by TOWO may not be withdrawn by the vendor. Firm Signature VA Title, Address By (please print) L City, State, Zip ne Telephone Number ff Date 36 MCE Tac.

MCG, Tac. | j PROPOSAL 2 Price Proposal Form — All Non-Uniformed Services Proposal — Network and Desktop Support = Proposer Name;, NC& ,tnc. i Please provide pricing for the costs identified below. Ensure that all costs are reflected including Hl “implied” or non-explicit costs. Use a table format, such as the below example, reflecting each of the services against implementation cost, the cost of ongoing services and any additional cost. 2022 2023 2024 2025 2026 Recurring Monthly Fees: Hueloo Gey So "p00 4600 44, 20 One Time or Start Up Costs i | Discounts for Additional years i \ H j New hardware or software Required: {list individual Items) Hourly Rates for Project Based Proposal t e bool, "thong: © She toSfor toa Description of pricing calculations: Pricing for project based work - please describe Information on any pricing incentives for longer term contracts: Ensure all governmental discounts are included in all prices quoted. By signing below, Proposer certifies that he has read, understands and will faithfully execute the terms and conditions stated herein, The i signer also certifies that he/she is an officer or duty authorized agent of the firm with full power and : authority to submit binding offers for the goods or services as specified. Vendors are cautioned to verify their proposais prior to submission as TOWO cannot be responsible for Proposer's errors or omissions. Any pronppe pane Bi fecented by TOWO may not be withdrawn by the vendor. Firm Signature enna Co a. pen Title Pos, 4.f- Address By (please print) 53 Wesf 26S £ fog WY IN 1001§ City, State, Zip. (22-) 4. EBS telephone Number OS jrbj X022— ate : ports | awe