137-25 Exhibits to the Resolution for Extension of Contracts for IT Network Management Services - 2025 (002).pdf

SECTION III – COST PROPOSAL 3.1 INTERVIEW/DISCUSSION SESSION: Interview/Discussion Sessions (“Discussion Session”): The Township may entertain scheduling a discussion with all qualified submitters (qualified submitters are those who submitted a letter of interest, submitted a proposal in a timely manner and are deemed responsive by the Township’s Qualified Purchasing Agent. If desired, the date and time of the Discussion Sessions. These sessions are anticipated to be held in person possibly via webinar. If scheduled, the actual time on these date(s) will be verified with the applicable proposers at the time it is requested. The purposes of the Interview/Discussion Session are as follows: (a) to provide an opportunity to present an overview of Network Managed Services to meet the needs of the TOWO (b) to provide an opportunity to clarify the scope of services for this contract and discuss any items addressed in the Technical Proposal that may require additional clarification. If scheduled, the Interview/Discussion Session forum will be informal as the Township is not interested in a marketing presentation; rather, TOWO is requesting an interactive discussion with the proposing firms. Ample time is to be available for the Township and the Proposing Firm to ask questions and discuss issues/concerns related to the product, the scope of the services, and the firm’s capabilities/qualifications. We anticipate that each session will be approximately 60 to 90 minutes in length. Minutes of the Interview/Discussion Session will be made and any questions which answers determined to be shared with other proposers will be noted. Any significant information that is revealed that changes the scope of the Request for Proposal will result in an addendum specifying the change(s) and any impact on the response date. 3.2 PRICE PROPOSAL REQUIREMENTS A Price Proposal must be submitted in a sealed envelope with the proposal. The envelope shall have the Proposer's name, the contract name and the RFP number prominently displayed, together with the words "PRICE PROPOSAL." It is the intent of the Township that the Price Proposal will consist of the following: • Describe how pricing was calculated. • Quote rates for recurring monthly services provided for a 12-month period. • Quote pricing for any one-time installation or start-up costs. • Provide a listing of new hardware and/or

lculated. • Quote rates for recurring monthly services provided for a 12-month period. • Quote pricing for any one-time installation or start-up costs. • Provide a listing of new hardware and/or software that may be required to implement the proposed solution, if any. The Township reserves the right to procure software/hardware for installation/maintenance by the awarded vendor from the lowest possible sources whether it be 28