141-25 Exhibit.pdf

SECTION Il West Orange Public Works Bus Service and Repair Requirements i i 1 +—_“Irrarreffort to-ensure the quality of work to be provided to our department, we consider the requirements 7 below to be the minimum service qualifications for the apparatus service center ta maintain, A, The service center must have the ability to provide a maintain service facility for repairs that cannot be performed within the Public Works, B. The service center be located no further than 20 miles from the Township of West Orange. €, The service center shail offer pickup and delivery service to the Township of West Orange at no extra cost occurred te the Tawnship. D. The service center shall demonstrate the capability and experience in maintaining and repairing Ford vehicles of the type identified in this document. E, This minimum inventory level, which must Include major electrical system components ([.e., input/output modules, display panels, etc.), HVAC components, and body trim components, must represent the majority of manufacturers utilized by the Township of West Orange Public Works Department. Exceptions: Yes No

SECTION II West Orange Public Works Department Bus Preventative Maintenance Scheduled Inspection Chassis Service Requirements The preventative maintenance scheduled inspection provided chassis services shall be performed In accordance with ‘the manufacturer's maintenarice specifications. The following stall include but not be limited tor A, Preventative Maintenance at 5,000-mile Intervals Engine Oil— Drain oil, inspect for metallic material. Refill with manufacturer's recommended lubricant Oil Filter — Reptace with new Lubricate all lube points of undercarriage Clean battery terminals and install anti-corrosion washers Check and fill all fluid levels Inspect all drive belts and advise Inspect tie rad ends and advise Inspect tire wear and advise Fill all tires to manufacturer's recommended alr pressure |. Inspect exhaust system . - . Inspect undercarriage area for potential leaks (oil, antifreeze, power steering fluid, etc.) . Inspect all hoses far wear and advise . Inspect heater vaives for potential leaks and overall operation . Inspect ali emergency lighting and sirens for functionality . Inspect chassis lights (headlights, turn signals, interior dome lights, etc.) . Inspect brake pads , Inspect HVAC system In cab and module for overall operation . Inspect wheel chalr lift operation. . Road test vehicle and advise , Inspect passenger compartment and advise of all deficiencies

1 2 3. 4, 5 6, B. Preventative Maintenance at 10,000-mile Intervals Inspect tires for wear and aclvise Rotate tires . . Fill all tires to manufacturer’s recommended air pressure Check front end alignment and advise Inspect. brakes, note wear and advise Check kingpins and advise Excaptions: vA 8 a Inspect tle red ends and advise Service transmission and replace screen Service rear differential and add rear additive 10. Air Filter -- Replace with new 11, Fuel Filter - Replace with new 12. Check glow plug circuit {if applicable) and advise 13. Align headlights as needed 14, Inspect and lube rear step bumper area 15, Inspect all U-joints and advise 16. Inspect steering IInkage 17, Road test vehicle and advise Yes, No

i i | SECTION IV PROPOSAL TO THE TOWNSHIP COUNCIL, TOWNSHIP OF WEST ORANGE, NJ Dear Council Members: © In accordance with and subject to all stipulations, conditions, requirements, and Instructions to bidders, specifications so far as they relate to this proposal are made part of it, subrnit a bid of: t | | i . Re-Bid Repair and Maintenance of the Buses for the Township of West Orange Public Works Department Contract Preventative Maintenance Cost 5,000 mile interval as specified 10,000 mile interval as. specified Total Pa atd Total in words 4898 Be advised that the price bid for the 10,000 mile interval will be for those tasks as specified for that interval only, At 10,000 mile intarvals, the 5,000 mile preventative maintenance shall also be provided, and It will be paid at the 5,000 mile interval bid price.**** General Repair Rates: Hourly Repair Rate Hourly Overtime Rate Travel Cost OEM Parts Mark Up % WO COMPANY NAME ADDRESS PHONE Email DATE, BY. (Signature and Title of Officer of Company authorized to execute a contract) PROPOSAL TO BE SUBMITTED IN DUPLICATE WHICH CAN BE ON A USB/FLASH STICK

t SECTION V GENERAL INSTRUCTION TO BIDDERS - 1, The Township of West Orange reserves the right to reject any or all bids, of to walve any Informalities In the bids, and unless otherwise specifled by the kidder, to accept any item in the bic, should It be deemed in the best interest +-—————— oF the Township of West Orange to dso, t i | i} | 2. in case of default by the bidder or contractor, the Township of West Orange may procure the articles or services from other sources and hold the bidder or contractar responsible for any excess cost occasioned thereby. 3. Tha bidder, if awarded a contract, agrees to protect, defend and save harmless the Township of West Orange against any damage for payment for the use of any patented material pracess, article or devise that may enter into manufacture, construction, or form a part of the work covered ky either order or contract, and the bidder furthar agraes to indemnify and save harmless the Township of West Orange from sults or actions of every nature and description brought agalnst It, for, or on account ef any injuries or damages recelved or sustained by any party or parties by, or frars any of the acts of the contractor, hls servants or agents. 4, ‘The contractor shall maintain sufficient insurance ($1,000,000.00) to protect against all claims under Workers Compensation, General Liability and Automobile and shall be subject to approval for adequacy of protection and certificates of such Insurance shall be provided to the Township cf West Orange when required. 5. Itisto be understood by the bidder that this bid Is submitted on the basis of specificatlons prepared by the Township of West Orange and the fact that any bidder is not familiar with these specifications or conditions will not be accepted as an excuse, 6. Each bid must be signed In ink by the person authorized to do so, 7. Bidders must use the proposal form furnished by the Township of West Orange when submitting their bid, if applicable. 8 Non-Collusion Affidavit must be completed and Included with bid. 9. A Performance Bond In the amount of 100% of total bid is not required. 10. Insert prices for furnishing all of tha material and/or labor described or required. Prices shall be net, including any charges for packing, crating, containers, etc. and all transpertation charges fully prepald by the contractor. F.0.B. destination and

r labor described or required. Prices shall be net, including any charges for packing, crating, containers, etc. and all transpertation charges fully prepald by the contractor. F.0.B. destination and placement ai locations specified by the Township of West Orange. No additional charges will he allowed for any transpartation costs resulting from partial shipments made at the vendor's convenience when a single shipment Is ordered. subject to the Township of West Granges customary procedures. 12. Contract will be awarded on a (Line item) or (Lump Sum} basis, if applicable. This contract may be awarded to multiple bidders based upon the lowest hourly labor rate. 13. Award will be made by Township of West Crange within sixty (60) days after receipt of bids, --d1—-Payments-will-be-made-upon-the approval of-vouchaers with the-requirements.of-the-Township of West-Orange-and—-— —— =

t 14, Prevalling Wage & Labor Laws. The New Jersey prevailing Wage Act {P.D. 1963, Chapter 150} and provisions of the State Labor Laws shall be compiled with by the successful bidder. 15. Equal or Tie Bids, The Township of West Orange reserves the right to award at their discretion to any one of the tle bidders. 16. Return of Bid Security. Alt bid security of the three lowest responsible bidders shall be returned with 10 days. Within 3 days after signing of the contract and approval of contractor's performance bond, the bid security remaining bidders shall be returned to them, if applicable. +47, The Township cf West Orange Is exempt from any State salestax: 18. For purpose of evaluation where an equivalent product Is being furnished, bidder must indicate any variation to our specifications no matter how slight. All exceptions shall be submitted on separate sheets within your submission. lf no varlations are indicated, it will be construed that the bid fully complies with our specifications, 19, Quantities as shown are approximate and the Township of West Orange reserves the right to increase or decrease quantities by 20% at the unit price bid, 20. The contract, if applicable, shall be in effect for two (2) years from the date of award, unless otherwise stated. Township can extend the contract far one (1) additional year, if agreed, . 21. Bids may be hand delivered or mailed per legal notice to bidders. In case of malled bids, the Township of West Orange assumes no responsibility for bids after the designated date and time and will return late blds to the bidder unopened, 22. Pay to Play Requirements Contractars are advised of the responsibility ta file an annual disclosure statement on political contributions with the New Jersey Electlon Enforcement Commission, pursuant to NJ.S.A, 19:44- 20.13(P.L. 2005, c, 271, s.3), if the contractor recalves contracts in excess of $50,000 In the aggregate from public entities during the calendar year. It is the contractor's responsibility to determine if filing is necessary, Additional information on this requirement Is available from ELEC at 888-313-3532 or at www.elec.state.ni.us. In addition, pursuant to Section 2-68.1 of the Revised General Ordinances of the Township of West Orange respondents shall disclose all political contributions of two hundred dollars ($200) or more made within the preceding five (5)

2-68.1 of the Revised General Ordinances of the Township of West Orange respondents shall disclose all political contributions of two hundred dollars ($200) or more made within the preceding five (5) years to any elected officials of the Township of West Orange currently in office or any political organization affiliated with an elected official of the Township currently In office

Blds are due; April 12, 2023 at 11:00 AM Township of West Orange, Room 111, 66 Maln Street West Orange, NJ 07052 M-F 8:30 AM - 4:30 PM f Contact: Panayiota Reynolds, Purchasing Agent (973) 325-4056 Email: preynolds@westorange.org Na interpretation af the meaning of the specifications will be made to any bidder orally. Every request for such interpretations should be in writing to the Purchasing Agent and to be given consideration must be received at least seven (7) days prior to the date fixed of the opening bids, Any and all such interpretations and any supplemental Instruction will be malled to all prospective bidders {at the respective addresses furnished for such purpose) not later than three (3) days prior to the date fixed for the opening of bids. Failure of any bidder to receive any such addenda or interpretations shall not relieve any bidder from any obligation under his bld submitted, All addenda so Issued shall became part of the contract document, Mandatory forms; Disclosure of Ownership Form EEO/Affirmative Action Compliance Prohibited Russta-Belarus Activities & Iran Investment Activities Business Registration Notice of addendurn/addenda Political Contribution Form Application after award: wd Certificate of Insurance. —-- -—f vee eles

7 I f i i i | ft { | ! | | | | Business Registration Certification and if requixed Public Works Contractor Registration Certification i Effeotive Septomber1;2004; the State-has expanded tis Contractor Registration Progrant to toveat Government contracts, P,L, 2004, ¢57, All business organizations that do business with a local government agency are required to be registered with the State. The business must provide proof of that registration to the local government agency before that local government agency can onter into a contract with the business. A copy of the Business Registration Certificate must also be on file before any purchase ordet/voucher or other contracting document can be issued. Contractors are responsible for notifying subcontractors. Further information and registration can be obtained online from the NI Treasury, Division of Revenue ; or by calling (609) 292-1730. AERO R SR RR ok aa fo ea oe aR P.L, 1999 Chapter 238. The Public Works Contractor Registration Act specifies that no contractor of subcontractor shall bid on or engage in any contract (or part thereof) for public work which is subject to the provisions of the “New Jersey Prevailing Wage Act”, P.L, 1963 C, 150 (0. 34:1 1-56.25 et seq.) for the construction, reconstruction, demolition, alteration, repair, or maintenance ofa public building regularly open to and used by the general public or public institution, and includes any subcontractor or lower tier subcontractor of a'contractor unless they are registered with the Commissioner of Labor.