143-25 Resolution to Award DOnofrio and Son, Inc., Landscaping, A Service Contract - Revised.pdf

143-25 May 20, 2025 R E S O L U T I O N WHEREAS, on April 1, 2025 pursuant to the requirements of the Local Public Contracts Law the Township of West Orange advertised for bids for the service contract entitled “2025 The Maintenance of Various Township Owned Parcels, Including Turf Maintenance, Litter and Debris Collection, Weed Control and Fall Leaf Collection and Disposal Re-Bid” WHEREAS, on April 23, 2025 the Township received four bids for this service contract; and WHEREAS, the Purchasing Agent and Supervisor of Parks & Grounds reviewed the bid submissions which included a Base Bid and Base Bids for two additional one-year periods and alternates for three one-year periods for the years 2025, 2026 and 2027; and WHEREAS, upon review of the proposal of D’Onofrio & Son, Inc., Landscaping and based on the funds available for this service in the 2025 Operating Budget for the Township of West Orange the Township Purchasing Agent and Supervisor of Parks & Grounds recommends awarding the following Bid Items to D’Onofrio and Son, Inc., Landscaping, 47 Van Ness Terrace, Maplewood, New Jersey 07040: 1. Base Bid - 1 - Turf Maintenance, Litter & Debris Collection, Weed Control, Leaf Collection All Parcels $84,000.00 2. Alternate 1B - 1 Maintenance of Shrubs & Beds for Trees, Shrubs and Flowers All Parcels $ 9,228.75 3. Alternate 1D-1 Final Fall Clean-up $ 20,500.00 TOTAL $113,728.75 4. Alternate 6-1 Property Cleanup and Maintenance of unspecified properties: Initial Property Cleanup $150/hr. Weekly Maintenance $110/hr. Biweekly Maintenance $110/hr. Fall Cleanup $150/hr. for the period June 1, 2025 to November 30, 2025 and WHEREAS, D’Onofrio & Son, Inc., Landscaping bid the alternates for the periods April 1, 2026 to November 30, 2026 and April 1, 2027 to November 30, 2027 in the amount of $144,805.00; and WHEREAS, D’Onofrio & Sons, Inc., Landscaping complied with all bid submission requirements and is thus the lowest responsive bidder for the services described in the Base Bid and Alternates selected; and

WHEREAS, sufficient funds exist for this contract; and WHEREAS, the Township Council concurs in the foregoing. NOW THEREFORE BE IT RESOLVED by the Township Council of the Township of West Orange that a service contract entitled “2025 The Maintenance of Various Township Owned Parcels, Including Turf Maintenance, Litter and Debris Collection, Weed Control and Fall Leaf Collection and Disposal Re-Bid” be awarded to D’Onofrio & Son Inc., Landscaping, 47 Van Ness Terrace, Maplewood, New Jersey 07040 in the amount of $113,728.75 for the Base Bid-1, Alternate 1B-1, Alternate 1D-1 for the period June 1, 2025 to November 30, 2025. BE IT FURTHER RESOLVED that the unit prices bid in Alternate 6-1 for specific services for parcels not itemized in the Bid Documents be awarded to D’Onofrio and Son, Inc., Landscaping for Initial Property Cleanup $150.00 per hour, Weekly Maintenance $110.00 per hour, Biweekly Maintenance $110.00 per hour and Fall Cleanup $150.00 per hour for the period June 1, 2025 to November 30, 2025. BE IT FURTHER RESOLVED by the Township Council of the Township of West Orange that the option to extend this contract for two additional one-year periods April 1, 2026 to November 30, 2026 and April 1, 2027 to November 30, 2027, for the Base Bid and Alternates described above in the amount of $144,805.00 for each year and the unit prices in Alternates 6-2 and 6-3 be awarded to D’Onofrio & Son, Inc., Landscaping. Karen J. Carnevale, R.M.C., Municipal Clerk Joe Krakoviak, Council President Adopted: May 20, 2025 I hereby certify funds are available from: BUILDING AND GROUNDS ACCOUNT NO.: 01-2010-00-7101-116 $148,228.75 John C. Ditinyak, Chief Financial Officer