215-25 Exhibits - NJDOT_GPI.pdf

215-25 DEPARTMENT OF TRANSPORTATION P.O. Box 600 Trenton, New Jersey 08625-0600 PHILIP D. MURPHY FRANCIS K. O°CONNOR Governor Commissioner TAHESHA L. WAY Lt. Governor August 20, 2025 Zayibeth Carballo, PE, PLS, PP, CME,CFM,CFS Assistant Municipal Engineer Township of West Orange 25 Lakeside Avenue West Orange. NJ 07052 Re: MODIFICATION NO. 1 TO FEDERAL AID AGREEMENT Washington Street Corridor Improvement Project Township of West Orange, Essex County Federal Project No.: DO0S806 State Job No.: 6122315 Dear Mr. Carballo: On August 01, 2025, the Federal Highway Administration (FHWA) authorized additional funding in the amount of $ 248,325.86 for the final design (FD) costs associated with the above captioned Federal Aid Highway Program project. This authorization was based on the scope of work and budget agreed upon by West Orange Township and the Division of Local Aid. Enclosed please find a copy of Modification No. 1, to Federal Aid Agreement 2023-DT-DLA-507, for the subject project. Please return three (3) original signed and sealed copies of the attached agreement modification for execution by the Department. Although not required for the modification, if passed per your entity's procedures, please provide three (3) copies of original signed/sealed Resolutions. As a reminder, WORK CANNOT BEGIN ON FD ACTIVITIES UNTIL THIS AGREEMENT MODIFICATION IS EXECUTED BY NJDOT. Any costs associated with FD activities incurred prior to NJDOT execution of this agreement modification will be deemed non-participating and ineligible for reimbursement. If you have any questions, please contact Mahmood Afrina Khandakar at (609) 963-1998. Sincerely, Ana beh Mahmood Afrina Khandakar Project Management Specialist 3 Division of Local Aid and Economic Development “IMPROVING LIVES BY IMPROVING TRANSPORTATION” New Jersey Is An Equal Opportunity Employer « Printed on Recycled and Recyclable Paper

NEW JERSEY DEPARTMENT OF TRANSPORTATION LOCAL AID & ECONOMIC DEVELOPMENT TRENTON, NEW JERSEY AGREEMENT MODIFICATION Contract ID: 24 70007 MODIFICATION NO. 1 FEDERAL PROJECT NO. D00S806 DATE August 20, 2025 PROJECT Washington Street Corridor Improvement Project LOCATION Township of West Orange, Essex County SPONSOR Township of West Orange AGREEMENT DATE _ 11/08/2023 AGREEMENT NO. — 22023-DT-DLA-507 IN ACCORDANCE WITH THE PROVISIONS OF THE ABOVE NOTED AGREEMENT, THE SPONSOR AND THE STATE AGREE TO THE CHANGES TO THE AGREEMENT AS FOLLOWS: 3.1 The State hereby awards a Grant of federal funds, available on a reimbursement basis, in the amount of $199,070.68 for the period of performance (“Project Fund”). Neither the State, FHWA, nor USDOT shall provide funding greater than this amount under this Agreement. The Subrecipient acknowledges that neither the State, FHWA nor USDOT are liable for payments that exceed this amount. 3.2 The Project shall be completed by November 30, 2026, unless either terminated or extended by written authorization of the State. CHANGE TO: 3,1 The State hereby awards a Grant of federal funds, available on a reimbursement basis, in the amount of $447,396.54 for the period of performance (“Project Fund”). Neither the State, FHWA, nor USDOT shall provide funding greater than this amount under this Agreement. The Subrecipient acknowledges that neither the State, FHWA nor USDOT are liable for payments that exceed this amount. 3.2 The Project shall be completed by December 30, 2028, unless either terminated or extended by written authorization of the State. Additional Funds Original Agreement Amount (PE) $199,070.68 CERTIFICATION OF FUNDS This Modification Amount (Mod. 1 FD) $248,325.86 Modified Agreement Amt (PE+Mod1) $447,396.54 Barbara DeLucia, Director of Accounting and Date Original Agreement Compl. Date 11/30/2026 Auditing Revised Agreement Compl. Date 12/30/2028 FOR PROGRAM USE ONLY: ACCEPTED Document No. y G2, Registration No. (Sponsor) ate RECOMMENDED CERTIFICATION ACCEPTANCE PROJECTS Marquis McEwen, Project Management Specialist 1 Date This Mod. is approved for Federal participation Local Aid Mahmood A Khandakar, Project Management Specialist 3 Date Deval Desai, Director, Local Aid & Economic Date Roval.Aid Development

AGREEMENT SUMMARY FY2020 TRANSPORTATION ALTERNATIVES DESIGN ASSISTANCE WEST ORANGE WASHINGTON STREET CORRIDOR IMPROVEMENT PROJECT CONSULTANT: Greenman - Pedersen, Inc. ADDRESS: 520 US Highway 22, Suite 200 Bridgewater, NJ 08807 OWNER: Township of West Orange 66 Main Street, Room 106 West Orange, NJ 07052 PROJECT TITLE: TAP — 2020 ~ Washington Street Corridor Improvement Project TOTAL BUDGET: $470,494.54 Federal (FHWA) Transportation Alternatives Program) Preliminary Engineering: $199,070.68 Final Design Engineering: $248,325.86 Construction Engineering Services: $23,098.00 Estimated Page | of 23 July 2025 TAP Amendment #1 Standard Agreement

AGREEMENT AMENDMENT #1 FINAL DESIGN SERVICES FOR FY2020 TRANSPORTATION ALTERNATIVES DESIGN ASSISTANCE WEST ORANGE WASHINGTON STREET CORRIDOR IMPROVEMENT PROJECT This AMENDMENT #1, entered into on ; 2025, by the TOWNSHIP OF WEST ORANGE, a municipal corporation of the State of New Jersey, hereinafter called “OWNER,” and Greenman-Pedersen, Inc., hereinafter called “GPI.” WHEREAS, OWNER has received a grant commitment from the New Jersey Department of Transportation (NJDOT) under the 2020 Transportation Alternatives Program for final design funding for the Washington Street Corridor Improvement Project (PROJECT), and WHEREAS, NJDOT has also made available a Design Assistance Program to fund the design of the PROJECT using federal funds and an approved engineering firm from a pool of firms established by NJDOT, and WHEREAS, OWNER has selected GPI from the NJDOT pool to provide Design Assistance for this PROJECT, and WHEREAS, OWNER and GPI have entered into an AGREEMENT on the 21st day of December 2023, to provide Design Services for Preliminary Engineering, Final Design Engineering and Construction Engineering for the PROJECT, and WHEREAS, the AGREEMENT may be amended to commit funding for Final Design Services and Construction Engineering Services, when OWNER has determined that these services are ready to proceed, and WHEREAS, OWNER has determined that the PROJECT may proceed to Final Design. WHEREAS, GPI has provided a scope and fee proposal for final design services for the PROJECT, dated August 29, 2022 revised June 25, 2025, identified as AGREEMENT AMENDMENT #1 — EXHIBIT A, NOW THEREFORE, GPI agrees to perform final design services for the PROJECT in accordance with the proposed scopes of services and cost proposals identified as Exhibit A, and GPI further agrees to perform final design services for the PROJECT in accordance with the articles set forth in the AGREEMENT, and OWNER agrees to reimburse GPI for all eligible final design costs for the PROJECT in accordance with the articles set forth in the AGREEMENT. The following costs are applicable for Final Design Services: (1) Direct Labor Costs: $76,309.02 (2) Indirect Costs (163.41% Overhead): $124,696.57 (3) Profit/Fixed Fee (22.5% of Labor): $17,169.53 (4) Non-Salary Direct Expenses $3,250.00 (5) Subconsultant Costs $26,900.74 TOTAL Page 2 of 23 July 2025 TAP Amendment #1 Standard

ead): $124,696.57 (3) Profit/Fixed Fee (22.5% of Labor): $17,169.53 (4) Non-Salary Direct Expenses $3,250.00 (5) Subconsultant Costs $26,900.74 TOTAL Page 2 of 23 July 2025 TAP Amendment #1 Standard Agreement

AGREEMENT AMENDMENT #1 FINAL DESIGN SERVICES FOR FY2020 TRANSPORTATION ALTERNATIVES DESIGN ASSISTANCE WEST ORANGE WASHINGTON STREET CORRIDOR IMPROVEMENT PROJECT Except to the extent modified herein, all terms and conditions of the original Agreement shall continue in full force and effect. IN WITNESS WHEREOF, the parties have executed this subcontract as of the day and year first above written ATTEST/SEAL TOWNSHIP OF WEST ORANGE, NJ By: Karen J. Carnevale, RMC Susan McCartney Municipal Clerk Mayor GREENMAN-PEDERSEN, INC. ay / (o.Mawond cite R. Okamoto 8/25/2025 Brian W. Mausert, P.E. 8/25/2025 Contracts Manager Executive Vice President/ Branch Manager Page 3 of 23 July 2025 TAP Amendment #1 Standard Agreement

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Exhibit A Page 4 of 23 GI | Engineering | Design | Planning | Cor August 29, 2022 - REVISED June 25, 2025 truction Management Zayibeth Carballo, PE, Township Engineer Director of Public Works Township of West Orange 25 Lakeside Avenue West Oranges, NJ Re: NJDOT Transportation Alternatives Program TAP-2020 Washington Street Corridor Improvement Project Township of West Orange, Essex County Subject: REVISED Proposed Scope of Services and Cost Proposal for Final Design Dear Ms. Carballo, Thank you for the opportunity to provide professional engineering design services for the Final Design (FD) phase for the above-mentioned project. Our scope of services is based on the TAP - 2020 Application completed by the Township, input received at our meeting on March 23, 2022, and the NJDOT standard network diagram and activity descriptions for the Final Design project phase. During Preliminary Engineering (PE) it was determined that temporary sidewalk work easements will be required from twenty-one (21) adjacent property owners to allow the new pavement grades to meet the existing where the pavement joints are outside the public right-of-way. The revised proposal includes the work necessary to perform the property research, prepare the easement documents and support the Township of West Orange during easement acquisition. The Township is working to increase pedestrian safety, accessibility and walkability on Washington Street. This Washington Street Improvement Project will improve Washington Street from Main Street to High Street. The length of the project is approximately 1,050 linear feet or 0.2 miles. Washington Street is a County roadway, and as the project will make improvements to a County Road, the Township has secured the approval of the County of Essex for this project. The proposed improvements will include improved crosswalks, signage, new sidewalks with curb extensions, new curbs, ADA-compliant curb ramps, detectable warning surfaces, flashing speed limit signs, flashing pedestrian crossing signs, enhanced lighting, street trees, and trash receptacles. These improvements are being made to promote walking and better accommodate pedestrian transit as an alternate travel mode. Deficient curb ramps, concrete driveway aprons and sidewalks will be replaced to conform with ADA requirements. Proposed improvements will be consistent with previously

it as an alternate travel mode. Deficient curb ramps, concrete driveway aprons and sidewalks will be replaced to conform with ADA requirements. Proposed improvements will be consistent with previously completed streetscape projects by the Township. The project will be advanced in compliance with the Federal requirements for environmental protection by following the NEPA process, requirements for historic preservation under the Section 106 process and policies to protect publicly owned parks under Section 4(f). Federal compliance will be documented in the Categorical Exclusion Document (CED) prepared during Preliminary Engineering. Greenman-Pedersen, Inc Lebanon. t Morris Pla NJO

Exhibit A Page 5 of 23 Zayibeth Carballo, PE, Township Engineer May 16, 2025 Township of West Orange Revised June 25, 2025 Scope of Services GPI will perform the activities as described within this scope of services. It is understood that these activities will be directed by the Township of West Orange. The activities are more specifically described as follows: Project Management: Scope Development, Budget, Schedule, and Invoicing — GP1 will prepare and submit to the Township a baseline schedule in an agreed upon format for approval or comment. We will update the schedule ona monthly basis for the duration of this project. GPI will submit a progress report with each invoice that will detail the following: Activities completed to date with the current invoice period highlighted Asummary of the costs incurred to date and the percentage of project complete Confirmation of upcoming submittals and possible scheduling conflicts Any unanticipated cost and/or activities not included in these scope of services Responses required from the Township or NJDOT Local Aid Anticipated work during the next invoice period KAKA It is understood that the Township will not process any submitted invoices unless the above information is attached to the same. This activity will also include attending and preparing minutes of one (1) coordination meeting during FD development. FD is expected to be completed in twelve (12) months from notice to proceed. The following summarizes the activities associated with this scope of services based on the NJDOT Activity Descriptions Manual and as modified for this specific design assistance project that are to be performed by GP! and our subconsultants: Activity No. Activity Description 4050 Develop Alternatives of Accommodation 4085 Conduct Supplemental Subsurface Utility Engineering 4090 Incorporate Utility Design in Contract Documents 4100 Prepare Jurisdictional Limits Maps and Agreements 4210 Complete Horizontal / Vertical Geometry 4215 Conduct Supplemental Surveys 4220 Prepare Final Roadway Plans 4230 Complete Lighting Design 4240 Complete Traffic Signal, Signing and Striping Plans 4265 Complete Landscape Architectural Design 4270 Complete Drainage Design 4275 Develop Construction Cost Estimate 4280 Develop Specifications 4285 Develop Construction Schedule 4290 Prepare Final Design Submission Package 4385 Prepare