238-25 Exhibit B.pdf

| NOTICE TO BIDDERS THE TOWNSHIP OF WEST ORANGE, NEW JERSEY SIDEWALK SNOW REMOVAL SERVICES 2025-2026 The Township of West Orange, New Jersey, County of Essex, is seeking companies to perform Snow Removal Services from Sidewalks, Paths, Crosswalk and Bus Shelters and Stops within the Township for 2025-2026. Bid forms may be obtained during regular business hours, 8:30 am to 4:30 pm MF, at the Purchasing office, of Town Hall, 66 Main Street, West Orange, NJ 07052 or you can amail a request to prevnolds@westorange.org. Sealed bids will be received In the Council Chambers, Room 1116, Municipal Building, 66 Main Street, West Orange, New Jersey 07052 on Wednesday, October 8, 2025 at 11:00 A.M. local prevalling time. Sealed blds may also be delivered to the Office of the Purchasing Agent, Room 111, Municipal Building, 66 Malin Street, West Orange, New Jersey 07052, provided the bld 's received prior to the day, date and time listed above. The submission deadline is October 8, 2025 at 11:00 A.M. and they will be publicly opened and read at that time in the Council Chambers on the same day. Bids received after that time wil! not be accepted, Bidders are required to comply with the _ Affirmative Actlon pursuant to NJ.S.A. 10:5-31 et seq. and NAC. 17:27, and have a New Jersey Bustness Registration Certificate P.L, 2004, Each bidder shall provide a Certified Check or Cashier’s Check . ofBid-Bond for-tan percent (10%)-of the-bid-but-net-to-exceed $20,000-or-be- less: than-$500;00,-—- - -—~ Successful hdders_tiion the award_of-a_contract 1 eq o-suomit-a_performance_bondtor— r Too” or the award amount, Bidders will also be required to complete and return other documents __ SSS er fie n-as=bid motel Fallve-to-coiply-wlehrlristractlons-to-biddars-andto-comnpiste-and submit all required forms may be cause for disqualification and relection of bid. : Panayiota Reynolds Purchasing Agent

i GENERAL INSTRUCTION TO BIDDERS i 1. The Township of West Orange reserves the right to reject any or all bids, or to waive any informalities tn the bids, and unless otherwise specified by the bidder, to accept any item in the bid, should it be deemed in the best interest of the Township of West Orange to do so. H 2. In case of default by the bidder or contractor, the Township of West Orange may procure the articies or services from other sources and hold the bidder or contractor responsible for any excess cost occasioned thereby. 3. The bidder, if awarded contract, agrees to protect, defend and save harmless the Township of West Orange against any damage for payment for the use of any patented © material process, article or devise that may enter into manufacture, construction, or form a part ofthe work covered by either order or contract, and the biddor further agrees to indemnify and save harmless the Township of West Orange from suits or actions of every nature and description brought against it, for, or on account of any injuries or damages reecived or sustained by any party or parties by, or from any of the ww eee eee acts of the contractor, his-servants-or-agents, - --—— amen wee ee ee 4, The contractor shall maintain sufficient insurance to protect against all claims under a Workers Compensation, Generatntability-and-Automobtle-and shall be-subject to — approval for adequacy of protection and certificates of such insurance shall be provided to the Township of West Orange when required, i 5, Itis to be understood by the bidder that this bid is submitted on the basis of i specifications prepared by the Township of West Orange and the fact that any bidder is : not familiar with these specifications or conditions will not be accepted as an excuse. i pr Bach bid-miast-be-bigned-iniakcor ball pen-by-the person-anthorized16-d 7. Bidders must use the proposal form furnished by the Township of West Orange when submitting their bid, if applicable. 8. Non-Collusion Affidavit must be completed and included with bid. $500.00 along with a Consent of Surety. | | | | ! 9, A Bid Guaranty of 10% of the bid amount not to exceed $20,000 and not to de less than i 1 10. A Performance Bond in the amount of L00% of total bid is required. 11. Insert prices for furnishing all of the material and/or labor described ot required. Prices shall be net,

e less than i 1 10. A Performance Bond in the amount of L00% of total bid is required. 11. Insert prices for furnishing all of the material and/or labor described ot required. Prices shall be net, including any charges for packing, crating, containers, etc. and all transportation charges fully prepaid by the contractor. F.O.B. destination and placement at locations specified by the Township of West Orange, No additional charges will be allowed for any transportation costs resulting from partial shipments made at the vendor’s convenience when a single shipment is ordered,

12, Payments will be made upon the approval of vouchers with the requirements of the Township of West Orange and subject to the Township of West Oranges customary procedures. 13, Contract will be awarded on a (Line Item) or (mp Sum) basis, if applicable, 14, Award will be made by Township of West Orange within sixty (60) days after receipt of bids. 15, Prevailing Wage & Labor Laws, The New Jetsey prevailing Wage Act (P.L, 1963, Chapter 150) and provisions of the State Labor Laws shall be complied with by the successful bidder in construction contracts. 16. Equal or Tie Bidg, The Township of West Orange reserves the right to award at their discretion to any one of the tie bidders. (Should state method for tie bidding, i.c., drawing lois) 17, Return of Bid Security. All bid security of the three lowest responsible bidders shall be ~- returned with 10.days, Within-3.days after signing of the-contract-and-approval-of —-- ---- — -- --—-— ontfactor’s performance bond, the bid security remaining bidcers-shall_be returned te — them, if applicable. 18, The Township of West Orange is exempt from any State sales tax or Federal excise tax, 19, For purpose of evaluation where an equivalent product is being furnished, bidder must indicate eny variation to our specifications no matter how slight, If no vatiations are indicated, it will be construed that the bid fully complies with our specifications. 2 ntities as showaare-approximate andthe Townshif of West Orage reserves ie right to increase or decrease quantities by 20% at the unit price bid. 21. The contract, if applicable, shall be in effect for one (1) yeat from date of award unless otherwise stated, Continuation of the terms of this contract beyond one year is contingent on availability of funds in the following year’s Budget and in the event of unavailability of such funds; the Township of West Orange reserves the right to cancel this contract, 22, Bids may be hand delivered or railed per legal notice to bidders. In case of malled bids, the Township of West Orange assumes no responsibility for bids after the designated date and time and will return late bids to the bidder unopened, 23. Mandatory: Bidder shall be registered for their Business Registration Certificate. In addition, Contractors providing services for regarding construction or repair of a public building must provide copy of Public Works.

hall be registered for their Business Registration Certificate. In addition, Contractors providing services for regarding construction or repair of a public building must provide copy of Public Works. Contractor Registration Certificate, 24, No interpretation of the meaning of the specifications will be made to any bidder orally, Every request for such Interpretations should be in writing to the Purchasing Agent and to be given consideration must be received at Jeast days prior to the date fixed of the 4

opening bids. Any and all such interpretations and any supplemental instruction will be mailed to all prospective bidders (at the respective addresses furnished for such purpose) not later than three (3) days prior to the date fixed for the opening of bids, Failure of any bidder to receive any such addenda or interpretations shall not relieve any bidder from any obligation under his bid submitted. All addenda so issued shal! become part of the contract document, 25, Mandatory: Bidder shall submit Disclosure of Ownership Form stating the names and addresses of all stockholders in the corporation or partners in the partnership, who own a 10% or more of its stock, or any class, or of all individual partners in the partnership who own a 10% or greater interest therein, as the case may be. aw ' 7 !

2 abe tebate Bpplicable Ta HadNy Iniiy aid property damage HOLD HARMLESS It is understood and agraed that the Contractor shall hold harmless the Township of West Orange, and all thelr officers, agents and employees from all sults, actions or claims brought for or on account of any Injuries, death or damages received or sustained by any person, persons or property by or from the Contractor, or its subcontractors, agents or employees from the operations under this contract referred to in this agreement, or In any manner arising out of the performance of work assigned under this agreement. . LIABILITY INSURANCE The Contractor shall not commence work under thls contract until Contractor has obtained all Insurance required under thls section and until Contractor has filed the Certificate of insurance or a certified copy of the Insurance policy with the Township, Contracter shall obtain, at its cost and expense, lability Insurance Insuring the Contractor, the Township and equipment against any and all liability and damage, arising under this agreement, !n not less than the following amounts, a, Comprehensive General Liability with a combined single It operations: b,— Auto liability with-@- combined single timit of lability of $1,000,000/$2,000,000 aggregate =~=~=~S~S* - applicable to bodily injury and property damage, ¢. Workers Compensation and Employer's Liability In accordance with the applicable laws, rules and regulations performing the same. d. Excess Umbrella Liability of $1,000,000 _ oo onaetrsha Ifa RTs h-the-Townshlp-with-three-(3)-copies-of Certiticate-of Insurance tisting the Township as an additional insured as proof of such insurance coverage,

BIDDER’S CHECKLIST MANDATORY ITEMS * Business Registration Certiflcatlon a LG * Bid Bond/Bid Deposit PL * Consent of Surety (if Bid Bond Provided} LLG ¢ Stockholders Disclosure Statement LLG * Affirmative Action Compliance Notice LG Py © Trantan Disctostre Form TCH * Completed Bid Proposal Farm ? G f ! : © Non-Collusion Affidavit £ LG +—otitical Contribution- Disclosure Statement © Site Inspection Affidavit id L & « Americans with disabilities act of 1990 t 4 * Addenda/Addendum ’ a) - CERTIFICATION OF NON~INVOLVEMENT IN ~ Ls PROHIBITED ACTIVITIES IN RUSSIA OR BELARUS Public Works Contractors Certificate PLE: Please provide one additional copy of entire bid package, which should be provided on an external hard drivefusk flash drive.

AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor aud the Township of West Orange, (heveafter "'OWNSHIF") do hereby agree that the provisions i of Tille 11 of the Americatia With Disabilities Act of 1990 (the “Aot") (42 U.S.C, $121 01 et seq), which prohibits discrlnunation on the basis of disability by public entities in all services, programs, uollvities provided or made available by public entitles, and the rulos and regulations promulgated pursuant there unto, ate mado a part of this t contract, in providing any aid, benefit, or service. on behalf of the TOWNSHIP pursuant to this contract, the contractor agrees that the performance shall be in strict complianee with the Act, In the event that the contractor, iis agents, servants, employees, or subeontvactors violate or are alleged to have violated the Act during the performances of this contract, the contractor shall defend the TOWNSHIP in any action or administrative proceeding commenced pursuant to this Act, ! ‘The contractor shall indemutfy, protect, and save harmless the TOWNSHIP, lis agents, servants, and employees from and against : any and all suits, claims, losses, demands, or damages, of whatever kind of gature arising out of or claimed to arise out-of the alleged violatton, The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and cther expenses atising from such ection or administrative praceeding or incurred in connection therewith, Th any and all complainis brought pursuant to the TOWNSHIP's grievance procedure, the contractor agrees to ablde by any decision of the TOWNSHIP which is rendered pursuant to said grlevunee procedure, Lf any action or adriinistrative proceeding results in an award of damages agalnst the TOWNSHIP, or if the TOWNSHIP incurs any expense to ote a violation of the ADA which kas been brought pursuant to its grievance procedure, the contractor shail sutisfy and discharge the sume at its own expense, voce o7 The-TOWNSHIP shall; as soon’as practicable after a olaimhas-been made-aguiust il, give written notice therenfto tie Tro oT With fale comp lete_partlonlars of Vie clalin, \davinl [: ts; expeditionsty forward 01 t forwarded to the contractor every demand, complaint, notice, sumuuans, pleading, or other process received by the. OW SEE

omp lete_partlonlars of Vie clalin, \davinl [: ts; expeditionsty forward 01 t forwarded to the contractor every demand, complaint, notice, sumuuans, pleading, or other process received by the. OW SEE or tterrepresentattven It is expressly agreed and understood that any approval by the TOWNSHIP of the services provided by the contractor pursuant ta this contract will not relisve the eontractor of the cbligation to comply with the Act and to defend, indemnity, protect, and save harmless the TOWNSHIP putsuent to this paragraph, Isis fusther agreed and understood that the TOWNSIP assumes no obtigation to indemnity or save harmless the i contractor, its agents, servants, employees and snbcontyactors for uny claim which may arlse out of their performanes H of this Agreement, Furthermore, the contractor expressly vaderstands and agrees that the provisions ef this indemnification olnuse shail in no way limit the eontrastor’s obligatlons assumed in this Agreement, nor shall thoy be ——_________tonstied te relieve the contractor from any lability, nor proclude.the TOWNSHIP from teking.any-otter-aotions-ewallable-ted under any otirer provistons of the Agreement oF ollierwise at law. Tacknowledge: Signature of Vertdor