286-25 FY24_Terms-Conditions.pdf

1 of 33 U.S. DEPARTMENT OF TRANSPORTATION GENERAL TERMS AND CONDITIONS UNDER THE FISCAL YEAR 2024 SAFE STREETS AND ROADS FOR ALL (“SS4A”) GRANT PROGRAM: FHWA PROJECTS Date: June 13, 2024 Revised: October 1, 2024 Revised: March 17, 2025 Revised: November 4, 2025

2 of 33 Table of Contents Article 7 Purpose............................................................................................................................. 6 7.1 Purpose. ......................................................................................................................................... 6 Article 8 USDOT Role.................................................................................................................... 6 8.1 Division of USDOT Responsibilities. ........................................................................................... 6 8.2 USDOT Program Contact. ............................................................................................................. 7 Article 9 Recipient Role.................................................................................................................. 7 9.1 Statements on the Project............................................................................................................... 7 9.2 Statements on Authority and Capacity. ......................................................................................... 7 9.3 USDOT Reliance. .......................................................................................................................... 8 9.4 Project Delivery. ............................................................................................................................ 8 9.5 Rights and Powers Affecting the Project. ...................................................................................... 8 9.6 Notification of Changes to Key Personnel. ................................................................................... 9 Article 10 Award Amount, Obligation, and Time Periods ............................................................. 9 10.1 Federal Award Amount ................................................................................................................. 9 10.2 Federal Obligations........................................................................................................................ 9 10.3 Budget Period .............................................................................................................................. 10 10.4 Period of Performance.

..................... 9 10.3 Budget Period .............................................................................................................................. 10 10.4 Period of Performance. ................................................................................................................ 10 Article 11 Statement of Work, Schedule, and Budget Changes ................................................... 11 11.1 Notification Requirement. ........................................................................................................... 11 11.2 Statement of Work Changes. ....................................................................................................... 11 11.3 Schedule Changes. ....................................................................................................................... 11 11.4 Budget Changes. .......................................................................................................................... 11 11.5 USDOT Acceptance of Changes. ................................................................................................ 12 Article 12 General Reporting Terms............................................................................................. 12 12.1 Report Submission. ...................................................................................................................... 12 12.2 Alternative Reporting Methods. .................................................................................................. 13 12.3 Paperwork Reduction Act Notice. ............................................................................................... 13 Article 13 Progress and Financial Reporting ................................................................................ 13 13.1 Quarterly Performance Progress Reports. ................................................................................... 13 13.2 Quarterly Financial Status. .......................................................................................................... 13 13.3 Final Performance Progress Reports and Financial Status………………………………..…….13 Article 14 Performance Reporting ................................................................................................ 14 14.1 Baseline Performance Measurement.

al Status………………………………..…….13 Article 14 Performance Reporting ................................................................................................ 14 14.1 Baseline Performance Measurement. .......................................................................................... 14 14.2 SS4A Final Report: ...................................................................................................................... 14 14.3 Performance Measurement Information……………….………………………………………..15 14.4 Performance Reporting Survival……………………….……………………………………….15 14.5 Program Evaluation……………………………………………………………………………..15 Article 15 Noncompliance and Remedies..................................................................................... 15 15.1 Noncompliance Determinations. ................................................................................................. 15 15.2 Remedies...................................................................................................................................... 16 15.3 Other Oversight Entities. ............................................................................................................. 17 Article 16 Agreement Termination………………………………………………………………17 16.1 USDOT Termination. .................................................................................................................. 17 16.2 Closeout Termination. ................................................................................................................. 18 16.3 Post-Termination Adjustments. ................................................................................................... 18 16.4 Non-Terminating Events. ............................................................................................................ 18 16.5 Other Remedies. .......................................................................................................................... 18

3 of 33 Article 17 Monitoring, Financial Management, Controls, and Records ....................................... 18 17.1 Recipient Monitoring and Record Retention. .............................................................................. 18 17.2 Financial Records and Audits. ..................................................................................................... 19 17.3 Internal Controls. ......................................................................................................................... 19 17.4 USDOT Record Access. .............................................................................................................. 19 Article 18 Contracting and Subawards ......................................................................................... 19 18.1 Build America, Buy America. ................................................................................................... 19 18.2 Small and Disadvantaged Business Requirements. ..................................................................... 22 18.3 Engineering and Design Services. ............................................................................................... 22 18.4 Foreign Market Restrictions. ....................................................................................................... 23 18.5 Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment. .. 23 18.6 Recipient Responsibilities for Subawards. .................................................................................. 23 18.7 Subaward and Contract Authorization......................................................................................... 23 Article 19 Costs, Payments, and Unexpended Funds ................................................................... 23 19.1 Limitation of Federal Award Amount. ........................................................................................ 23 19.2 Projects Costs............................................................................................................................... 23 19.3 Timing of Project Costs. .............................................................................................................. 23 19.4 Recipient Recovery of Federal Funds.......................................................................................... 24 19.5

.......................................................... 23 19.4 Recipient Recovery of Federal Funds.......................................................................................... 24 19.5 Unexpended Federal Funds. ........................................................................................................ 24 19.6 Timing of Payments to the Recipient. ......................................................................................... 24 19.7 Payment Method.. ........................................................................................................................ 24 19.8 Information Supporting Expenditures ......................................................................................... 24 19.9 Reimbursement Frequency. ......................................................................................................... 24 19.10 Match. .......................................................................................................................................... 24 Article 20 Liquidation, Adjustments, and Funds Availability...….……………………………...25 20.1 Liquidation of Recipient Obligations. ......................................................................................... 25 Article 21 Agreement Modifications ............................................................................................ 25 21.1 Bilateral Amendments. ................................................................................................................ 25 21.2 Unilateral Contact Modifications. ............................................................................................... 25 21.3 USDOT Unilateral Modifications................................................................................................ 25 21.4 Other Modifications. .................................................................................................................... 25 Article 22 [RESERVED] .............................................................................................................. 25 22.1 [RESERVED]. ............................................................................................................................. 25 Article 23 [RESERVED] .............................................................................................................. 26 23.1 [RESERVED].

............................................ 25 Article 23 [RESERVED] .............................................................................................................. 26 23.1 [RESERVED]. ............................................................................................................................. 26 Article 24 Labor and Workforce……………………………………………………………… 26 24.1 Labor and Workforce………………………………………………………………………… .26 Article 25 Critical Infrastructure Security and Resilience……………………………...……..26 25.1 Critical Infrastructure Security and Resilience…………………………………………………26 Article 26 Civil Rights and Title VI…………………………………………………….……....26 26.1 Civil Rights and Tile VI……………………………………………………………………...…26 Article 27 Federal Financial Assistance, Administrative, and National Policy Requirements .... 27 27.1 Uniform Administrative Requirements for Federal Awards. ...................................................... 27 27.2 Federal Law and Public Policy Requirements. ............................................................................ 27 27.3 Federal Freedom of Information Act. .......................................................................................... 28 27.4 History of Performance................................................................................................................ 28 27.5 Whistleblower Protection. ........................................................................................................... 28 27.6 External Award Terms and Obligations. ..................................................................................... 28 27.7 Incorporated Certifications. ......................................................................................................... 29

4 of 33 Article 28 Assignment .................................................................................................................. 29 28.1 Assignment Prohibited................................................................................................................. 29 Article 29 Waiver .......................................................................................................................... 29 29.1 Waivers. ....................................................................................................................................... 29 Article 30 Additional Terms and Conditions ............................................................................... 30 30.1 Effect of Planning and Demonstration or Implementation Award. ............................................. 30 30.2 Disclaimer of Federal Liability. ................................................................................................... 30 30.3 Environmental Review ................................................................................................................ 30 30.4 Railroad Coordination. ................................................................................................................ 31 30.5 Relocation and Real Property Acquisition. ................................................................................. 32 30.6 Equipment Disposition. ............................................................................................................... 32 Article 31 Mandatory Award Information .................................................................................... 32 31.1 Information Contained in a Federal Award. ................................................................................ 32 Article 32 Construction and Definitions ....................................................................................... 33 32.1 Attachments. ................................................................................................................................ 33 32.2 Exhibits. ....................................................................................................................................... 33 32.3 Construction. ................................................................................................................................ 33 32.4 Integration.

............................ 33 32.3 Construction. ................................................................................................................................ 33 32.4 Integration. ................................................................................................................................... 33 32.5 Definitions. .................................................................................................................................. 33 Article 33 Agreement Execution and Effective Date ................................................................... 34 33.1 Counterparts................................................................................................................................. 34 33.2 Effective Date. ............................................................................................................................. 34

5 of 33 Index of Definitions Administering Operating Administration ....................................................................................... 7 Environmental Review Entity…………………………………………………………………....29 Federal Share ................................................................................................................................ 12 FHWA ............................................................................................................................................. 7 NOFO .............................................................................................................................................. 6 OMB ............................................................................................................................................. 13 Program Statute ............................................................................................................................. 32 Project……………………………………………………………………………………………22 Project Closeout ............................................................................................................................ 18 SS4A Grant ................................................................................................................................... 32 USDOT ........................................................................................................................................... 6