129-26 (Exhibit A) STV-consultant-ageement_2026-01-05.pdf

Gregory Avenue and Lowell Avenue Safe Routes to School Preliminary Engineering, Final Design, and Construction Engineering Services Page 11 Preliminary Engineering – Scope of Work C. FINAL DESIGN PROJECT MANAGEMENT & CONTROLS 1. PROJECT MANAGEMENT STV will maintain open communications with the designated person in responsible charge (RC) of this West Orange project and team, including but not limited to the Township Engineer, to effectively develop a conceptual safety improvement plan and perform final design in an expeditious manner. We will prepare monthly invoices, progress reports, and schedule updates. It is anticipated that the project duration will be 10 months. This scope shall include any, and all equipment, material, licensing, insurance, personnel and training as necessary to complete said scope in both a safe and timely manner. STV personnel and all subconsultants will be fully trained, attentive, responsible to all matters pertaining to their own personal safety, the safety of others in their group and being supplied with personal protective equipment and measures as needed. 2. EXECUTE FD PUBLIC INVOLVEMENT ACTION PLAN (PIAP) (4795) STV will follow a FD Public Involvement Action Plan (PIAP) which includes, at minimum, updating the database of known stakeholders, hold meetings with local officials, citizens groups and other stakeholders impacted by the proposed project. Stakeholders for this project will include but are not limited to; the school district, local residents, Township of West Orange, Essex County, local police, and fire a n d emergency service providers. a. Coordination Meetings STV personnel will be available to attend coordination/status meetings with the RC and team throughout the design phase. STV w i l l prepare for and attend coordination/status meetings and will prepare meeting summaries documenting within 1 week of each meeting, which will be distributed to the RC and team. Additional coordination meetings include Local Officials Briefings and Stakeholder Meetings. STV will identify critical stakeholders and coordinate with those stakeholders, RC and team. STV will coordinate

clude Local Officials Briefings and Stakeholder Meetings. STV will identify critical stakeholders and coordinate with those stakeholders, RC and team. STV will coordinate the timing of stakeholder meetings with seasonal schedules. STV will assist and coordinate with the RC and team in identifying pertinent project stakeholders and property owners. This task will be a high priority through the development of the design, STV will coordinate with these entities by having discussions with them regarding the improvements within the vicinity of their properties and any short-term and long-term impacts that may exist either during the construction and/or in the final (post construction) condition. The intention is to obtain early “buy-in” from all entities to achieve a successful and timely delivery of the project. This will include, but not be limited to, obtaining temporary construction easements, permanent easements, etc., as necessary. b. Stakeholder Meetings STV will prepare for and attend two (2) stakeholder meetings to coordinate with locals on project details, schedule and design modifications that impact their property/businesses (access impacts and ROW impacts). c. Public Information Center (3865) STV will effectively coordinate with the RC and team to develop a Public Information Center (PIC) to inform and receive input from local residents and business owners. STV will prepare public information plan displays and a project website (assuming that the PIC will be offered both virtually and in-person), including a power point presentation, and concept plan(s). The STV team (including subconsultants if needed) will attend the PIC. STV will also prepare and mail PIC invitations, prepare comment forms and record incoming comments and provide responses to comments. 3. QUALITY ASSURANCE / QUALITY CONTROL A project specific Quality Assurance & Quality Control (QA/QC) plan will be implemented for this project