181-26 Exhibit A- Final Specifications_compressed.pdf

January 2022 April 2019 of the obligation to make good faith efforts to find a replacement SBE, and it is not a sound basis for rejecting a prospective replacement SBE’s reasonable quote. Attempt, wherever possible, to negotiate prices with potential subcontractors which submitted higher than acceptable price quotes. Keep a record of efforts, including the names of businesses contacted and the means and results of such contacts. 6. Making efforts to assist interested SBEs in obtaining bonding, lines of credit, or insurance as required by the recipient or Contractor. 7. Making efforts to assist interested SBEs in obtaining necessary equipment, supplies, materials, or related assistance or services. If the Contractor fails to meet the Contract SBE goal, they must submit documented evidence of good faith effort(s) to meet the goal with the CR-268 final SBE Report to the DCR/AA for review and approval. Submittal of such information does not imply DCR/AA approval. The Department’s DCR/AA has sole authority to determine whether the Contractor met the Contract SBE goal or made adequate good faith efforts to do so. If the DCR/AA determines that the Contractor has failed to meet the Contract SBE goal or made adequate good faith effort to do so, the Department will follow Section 105. J. Submission of Affirmative Action Program Contractors, subcontractors, and professional service firms performing work for the Department are required to submit their company’s Affirmative Action Program annually to the DCR/AA. Contractors must have an approved Affirmative Action Program on file in the DCR/AA no later than seven (7) State business days after the date of bid opening. No recommendations to award will be made without an approved Affirmative Action Program on file in the DCR/AA. Ensure subcontractors and professional service firms have an approved Affirmative Action Plan on file in the DCR/AA prior to their beginning work on a particular project. The Annual Affirmative Action Program will include, but is not limited to the following: 1. Copy of company’s comprehensive EEO/Affirmative Action Plan, with

on a particular project. The Annual Affirmative Action Program will include, but is not limited to the following: 1. Copy of company’s comprehensive EEO/Affirmative Action Plan, with a cover page that includes the company name and address, and signature of the Chief Executive or EEO Officer. 2. Copy of document designating the company’s corporate EEO Officer, including the name, address and contact telephone number for the officer, and signature of the Chief Executive or President, on company letterhead. 3. Copy of the company’s EEO Policy Statement on company letterhead, dated and signed by the Chief Executive and the EEO Officer. 4. Copy of the company’s Sexual Harassment Policy on company letterhead. 5. EEO Legend such as letterhead, envelope, or published advertisement showing the company is an equal opportunity employer. 6. Copy of document designating the company’s SBE Liaison Officer to administer the firm’s Small Business Program. 7. SBE Affirmative Action Plan which is an explanation of affirmative action methods intended to be used to seek out and consider SBEs as subcontractors, material suppliers or equipment lessors. This refers to the Contractor’s ongoing responsibility, i.e., Small Business Enterprise/Affirmative Action activities after the award of the Contract and for the duration of the Contract. K. SBE Liaison Officer. Designate a SBE Liaison Officer who shall be responsible for the administration of your SBE program in accordance with the Contract and ensuring that the Contractor complies with all provisions of the SBE Program. L. Consent by Department to Subletting. The Department will not approve any subcontract proposed by the Contractor unless and until said Contractor has complied with the terms of the Contract. M. Conciliation. In cases of alleged discrimination regarding these and all equal employment opportunity provisions and guidelines, investigations and conciliation will be undertaken by the DCR/AA. N. Documentation State Funded Project Attachment 1 – Small Business Enterprise Utilization Page 7 of 8