181-26 Exhibit A- Final Specifications_compressed.pdf

January 2022 April 2019 1. Requiring of Information. The Department or the State funding agencies may at any time require information as specified in Subsection 107.02 and deemed necessary in the judgment of the Department to ascertain the compliance of any Bidder, Contractor, or subcontractor with the terms of the Contract. 2. Record and Reports. The Contractor, subcontractors and other sub-recipients will keep such records as are necessary to determine compliance with its SBE obligations. These records kept will be designed to indicate: a. The names of SBE contractors, subcontractors, transaction expeditors and material suppliers contacted for work on the Contract, including when and how contacted, and the specific Contract work items and other information provided to each. b. Work, services, and materials which are not performed or supplied by the Contractor. c. The actual dollar value of work subcontracted and awarded to SBEs, including specific Contract work items and cost of each work item. d. The progress being made, and efforts taken in seeking out and utilizing SBEs to include: solicitations, specific Contract work items and the quotes and bids regarding those specific Contract work items, supplies, leases, or other contract items, etc. e. Detailed written documentation of all correspondence, contacts, telephone calls, etc., including names and dates/times, to obtain the services of SBEs on the Contract. f. Records of all SBEs and non-SBEs who have submitted quotes/bids to the Contractor on the Contract. g. Monthly CR-267 – Monthly Report, Utilization of DBE/ESBE or SBE, and other reports required for submission to the Department, hiring agreements, subcontracts, lease agreements, equipment rental agreements, supply tickets, delivery slips, payment information, and other records documenting SBE utilization on the Contract. h. Documentation outlining EEO workforce information for the Contract.

lips, payment information, and other records documenting SBE utilization on the Contract. h. Documentation outlining EEO workforce information for the Contract. i. Documentation outlining EEO and Affirmative Action efforts made in the administration and performance of the Contract. 3. Submission of Reports, Forms and Documentation. Submit reports, forms, and documentation, as required by the Department, on those contracts and other business transactions executed with SBEs in such form and manner as may be prescribed by the Department. Failure to submit the required forms, reports or other documentation as required may result in payment being delayed or withheld as specified in Section 105, assessing sanctions, or termination of the contract as specified in Section 108. Submission of falsified forms, reports, or other required documentation may result in termination of the Contract as specified in Section 108, investigation by the Department’s Inspector General, and prosecution by the State Attorney General’s Office. 4. Maintaining Records. All records must be maintained for a period of three (3) years following acceptance of final payment and will be available for inspection by the Department, or the State funding agencies. O. Prompt Payment to Subcontractors. Payment to subcontractors, equipment lessors, suppliers, and manufacturers is made in accordance with Section 109. P. Non-Compliance. Failure by the Contractor to comply with the SBE program, rules, and regulations in the administration of the Contract may result in denial or limit of credit toward the Contract SBE goal, payment being delayed or withheld as specified in Section 105, assessing sanctions, liquidated damages as specified in Section 108, default as specified in Section 108, debarment, or termination of the Contract as specified in Section 108. The Contractor may further be declared ineligible for future Department contracts. State Funded Project Attachment 1 – Small Business Enterprise Utilization Page 8 of 8