Conference/Public Meeting Agenda/Documents — Packet

REVISED SEPTEMBER 4, 2012 present proof of insurance coverage tithe NJAI Executive Director and Township Business Administrator at least three business days in advance of all usage. 7. Safety Regulations: Sublicensee must comply and observe all local, state and federal safety regulations and laws at all times. 8. Drinking, Drugs, Profane language and Smoking : The sale and/or use of alcoholic beverages, drugs, tobacco products, profane language or gambling in any form is strictly forbidden at all times. 9. Custodial/Supervisory Care: Adequate custodial service is mandatory. EachSublicensee using OSPAC must assign sufficient custodial/supervisory personnel for continuous duty during the time agreed upon in the application. The NJAI Executive Director will indicate the number of custodians required dependent upon the size of the event, the day of the week, and the set up required. The Sublicensee will be charged the current custodial rate. The fee to be charged will be based on when the custodian reported for the event and until he or she has finished the necessary cleaning up at the conclusion of the event with a minimum charge of four (4) hours. This paragraph shall not apply to West Orange Township events where custodial services are provided by the Township. Approval of custodial services provided by Sublicensee must be approved by Executive Director prior to such services being utilized showing adequate liability insurance for such service. 10. Fees: All checks shall be made payable to NJAI. A non-refundable deposit of 50% of the total cost for the rental agreement must be paid by the applicant at the time that the agreement is made which can be entered into no later than 30 days prior to the first day of rental period. There shall also be a security deposit in an amount fixed by NJAI. For each rental all or a portion of the deposit will be returned at the conclusion of the contract unless the NJAI Executive Director finds cause to retain it for loss or damage in or to the facility or property. Final payment is due two (2) days before load in. Billing for remaining rental fees, technical cost, custodial cost and other expenses from the rental agreement will be sent upon completion of the event. Payment of these services will be expected within ten (10)

ntal fees, technical cost, custodial cost and other expenses from the rental agreement will be sent upon completion of the event. Payment of these services will be expected within ten (10) days of the billing date. 11.Written Material : All written material including advertisements, brochures, etc. must be approved by NJAI before issuance. All media and promotional materials released on behalf of the Sublicensee organization must refer to OSPAC in the following manner: a) To be performed (or held) at the Oskar Schindler Performing Arts Center 4 Boland Drive West Orange NJ 07052 12.Liability Coverage and Indemnification: In consideration for allowing the rental of OSPAC the Lessee hereby covenants and agrees at all times to indemnify and hold harmless the Township and NJAI, its board, officers and employees, to the