Township Council Meeting — Packet

O comments are not anticipated while the wetlands application is being reviewed. This will be discussed during the pre-application meeting. Geotechnical Phase This phase includes an exploration of the subsurface soil and groundwater conditions within the zone of influence of the proposed construction and evaluation of soil conditions with respect to their engineering properties. These investigations will be critical to the placement, S:\West Orange\Proposals\24-10-24 West Orange OSCPA and Crystal Lake.docx

Ms. Zayibeth Carballo Township of West Orange Re: Professional Engineering Services Oskar Schindler Performing Arts Center and Crystal Lake Improvements October 24, 2024 Page 6 design, and permitting if stormwater improvements are required. Soil testing will be carried out in accordance with the requirements of the N.J.A.C. 7:8 and the NJ Stormwater Best Management Practices Manual, Chapter 12. Soil Exploration – CME Associates will conduct up to 10 soil profile pit assessments to depths of 12-15 feet below grade or until the water table is encountered. These assessments will be conducted in accordance with the NJDEP’s Stormwater Best Management Practices Manual, Chapter 12: Soil Testing Criteria. A minimum of one (1) soil sample will be collected in the most hydraulically restrictive soil layer above the seasonal high-water table elevation and below the bottom of the proposed basin in each pit. Permeability testing will be conducted utilizing the tube permeameter methodology. The results of the test pits and permeability testing will be included in the Stormwater Management Report/Drainage Narrative. NJDEP Regulatory permit fees are to be provided by the Township at the time of the application. 3. HUDSON-ESSEX-PASSAIC SOIL CONSERVATION DISTRICT (SCD) It is anticipated that Certification by the Hudson-Essex-Passaic SCD will be required due to the limits of disturbance. Our office will prepare and submit the following items in support of the SCD application:  SCD application form;  Soil Erosion and Sediment Control Plans in accordance with “Standards” pursuant to N.J.S.A. 4:24-39 and N.J.A.C. 2:90-1.1;  Revisions as requested from the SCD within the 60-day review & approval period; and  Request for NJDEP Stormwater General Permit Authorization (RFA) to discharge stormwater from a construction site. The SCD certification, inspection, and administrative fee and RFA is to be provided by the Township at the time of the applications. 4. FINAL DESIGN SERVICES The work under this task will include the following: A. Prepare Preliminary Plans and Cost Estimate for final review and approval; S:\West Orange\Proposals\24-10-24 West Orange OSCPA and Crystal Lake.docx

Ms. Zayibeth Carballo Township of West Orange Re: Professional Engineering Services Oskar Schindler Performing Arts Center and Crystal Lake Improvements October 24, 2024 Page 7 B. Prepare a Drainage Report; C. Prepare a Final Plan Set incorporating Township Comments to include but not be limited to the following:  Cover Sheet with location map  General and Construction Notes with legends  Existing Conditions/Survey Plan  Control Plan  Demolition Plan  Construction Plan  Grading Plan and Earthwork Summary  Utility Plan including profiles  Landscaping Plan  Soil Erosion and Sediment Control Plan and Details  Traffic Control and Detour Plans and Construction Details D. Prepare Specifications; E. Prepare Final Engineer’s Estimate; and, F. Attend four (4) meetings with the Township Officials for Kickoff, Preliminary Design, Public Presentation and Final Design. 5. BID PHASE The work under this task will include the following: A. Provide 20 sets of plans and specifications; B. Respond to Request for Information (RFI) during the bid period; C. Issuance of Addenda(s) to the Qualified Purchasing Agent; D. Bidding documents (plans and specifications) deliverables to the Township via AutoCAD, hard copy and PDF files. S:\West Orange\Proposals\24-10-24 West Orange OSCPA and Crystal Lake.docx

Ms. Zayibeth Carballo Township of West Orange Re: Professional Engineering Services Oskar Schindler Performing Arts Center and Crystal Lake Improvements October 24, 2024 Page 8 Fee Estimate We will provide the necessary engineering services as described above based upon the cost breakdown as noted below: A. Land Surveying Services..................................................... $40,000.00 B. Civil Engineering Services................................................... $80,000.00 C. Soil Conservation District ...................................................... $1,500.00 D. Final Design Services.......................................................... $35,000.00 E. Bid Phase Services ............................................................... $3,500.00 Total Lump Sum Fee for Services ....................................... $160,000.00 Construction Administration Services (Separate Fee) The following services will be provided under this phase: A. Contract preparation including review of bonds, insurance certificates and project manning reports; B. Attend preconstruction meeting; C. Provide assistance with interpretation of contract documents; D. Review shop drawings for site-related items; E. Provide construction observation services, prepare contractor punch lists and review and prepare pay estimates; and, F. Perform project close out and final pay estimate/close out change order. The Lump Sum fee for Construction Administration Services is $60,000.00. Exceptions:  Any work not specified as listed in the above phase shall be considered additional services and will be invoiced at the time said work is authorized by the Township. S:\West Orange\Proposals\24-10-24 West Orange OSCPA and Crystal Lake.docx

Ms. Zayibeth Carballo Township of West Orange Re: Professional Engineering Services Oskar Schindler Performing Arts Center and Crystal Lake Improvements October 24, 2024 Page 9 Should this fee estimate meet your approval, please provide our office with a professional services agreement or resolution as an indication of the work to proceed. In the meantime, should you have any questions concerning this matter, please do not hesitate to contact this office. Very truly yours, CME Associates Trevor J. Taylor, PE, PP, CME, CFM For the Firm TT/ab/pv S:\West Orange\Proposals\24-10-24 West Orange OSCPA and Crystal Lake.docx

Proposal For Professional Services Oskar Schindler Performing Arts Center (OSPAC) And Crystal Lake Improvements West Orange Township, Essex County, New Jersey October 25, 2024 Submitted to: West Orange Township

Oskar Schindler Performing Arts Center and Crystal Lake Improvements Table of Contents Statement of Interest SECTION 1 Scope of Services / Fee Schedule SECTION 2 Personnel Assignments SECTION 3 Sample Insurance Certificate

Engineering | Surveying | Planning | Construction Inspection October 25, 2024 Zayibeth Carballo, PE, PLS, PP, CME, CFM, CFS Director, Municipal Engineer Department of Engineering Township of West Orange 25 Lakeside Avenue West Orange. NJ 07052 Re: Proposal for Professional Services Oskar Schindler Performing Arts Center (OSPAC) and Crystal Lake Improvements Dear Ms. Carballo: Greenman-Pedersen, Incorporated (GPI) is pleased to submit our proposal for professional services related to improvements at the Oskar Schindler Performing Arts Center (OSPAC) and the adjoining Crystal Lake. The specific scope of work is set forth in the Request for Proposals, issued by the Township of West Orange and dated October 11, 2024, as may be clarified herein. In our review of the Request for Proposals, we note that the scope includes activities that will require permitting from the New Jersey Department of Environmental Protection (NJDEP) while other activities do not. This office is recommending that the Township consider bidding those items requiring NJDEP approvals separate from those that do not. By splitting the project into two bid schedules the ordering of potential long-lead items, including but not limited to the electronic entrance sign, site furniture and playground equipment, will not be delayed by the NJDEP review process. Our November 28, 2023 Qualifications Statement submitted to the Township demonstrates that our experienced staff can handle the project. Enclosed for your review is our Proposal to Provide Professional Engineering Services, dated October 25, 2024. We are pleased to have this opportunity to be of continued service to the Township of West Orange and hope you will find our proposal favorable. We would be happy to provide additional information or assistance as your needs dictate. Respectfully submitted, ___________________________________ Andrew Cangiano, PE, CME Director of Engineering ___________________________________ Thomas R. Lemanowicz, PE, PP, CME Principal Engineer AC/TRL/rem attachment m:\proposal\trl\west orange\2024 oskar schindler art center\corresp\outgoing\2024-10-25 crystal lake proposal.docx Greenman-Pedersen, Inc. 301 Gibraltar Drive, Suite 2A Morris Plains, NJ 07950 Over 60 offices throughout the United States www.gpinet.com An Equal Opportunity Employer p 973-377-8500

Section 1 Scope of Services / Fee Schedule

Zayibeth Carballo-Township Engineer Township of West Orange October 25, 2024 OSPAC/Crystal Lake SCOPE OF SERVICES DESIGN SERVICES The Base Scope of Work will include the installation of ADA accessible seating for the amphitheater, the installation/rehabilitation of a 6 foot wide stone path around the perimeter of the lake, the installation of decorative LED pathway lighting along the perimeter path, the installation of a monument sign with programmable message board, and the installation of miscellaneous site furnishings such as benches and trash receptacles. With respect to the work on the pathway, this proposal assumes that the surface will not be HMA as this surface will be counted as impervious and could qualify the project as a Major Development for Stormwater Design. Further, the RFP lists the pathway width as 6 to 8 feet. Since Freshwater Wetlands General Permit #17 will be utilized for this work, and since the permit conditions restrict the maximum pathway width to 6 feet, the pathway work will not widen any part of the pathway to more than 6 feet. The project is not intended to qualify as a Major Development for Stormwater Design. Therefore, while not specifically required, GPI will include the replacement of inlet heads and grates as required by the stormwater management rules. There are additional items listed in the Alternate Scope of Work. These items are specifically discussed in Section I of this proposal. The Township’s decision on which, if any, of the additional items will be included in the project must be early in the project schedule to assure compliance with the timeline in the RFP. A. SURVEYING SERVICES 1. Prepare a Conceptual Base Map utilizing public domain aerial orthographic images with tax map parcel and feature overlays, to be provided by the Township in CAD format. 2. Prepare a Boundary and Topographic Survey of the subject parcels, being known as Lot 1.02 (Crystal Lake) and Lot 5 (Oskar Schindler Performing Arts Center) and the area of the walking trail, with all three mentioned parcels encompassing approximately 9.3 acres of land, in accordance with N.J.A.C. 13:40-5.1 in support of permitting and construction plans. Corner markers will NOT be set under this agreement. We will obtain a ten-foot (10’) overlap onto adjoining properties where accessible. Prior to commencing with the survey, we require that the Township supply or