Township Council Meeting — Packet

Zayibeth Carballo-Township Engineer Township of West Orange October 25, 2024 OSPAC/Crystal Lake 3. Coordinate and attend a Public Presentation meeting for the project. 4. Following plan approval by Township, prepare construction plans, specifications and estimate to be supplemented by the West Orange front-end documents to be provided by the Township. Adherence to bid schedule is contingent upon timely responses from the Township with respect to choosing the make and model of site improvements such as light fixtures, entrance sign, floating dock, seating, pedestrian bridge, playground equipment and surface type, etc. as may be applicable to the ultimate content of the improvements. G. BID PHASE 1. Assemble 20 copies of two bid packages with separate work scopes. The first bid package will include those work items not under the jurisdiction of the NJDEP permitting process and is anticipated to be advertised in the Spring of 2025. The second bid package will include those work items requiring NJDEP permits and is anticipated to be advertised in July of 2025. Bid packages will be provided to the Township of West Orange for distribution to bidders. 2. Respond to Requests for Information (RFI) from prospective bidders. 3. Issue addenda and/or clarifications as required. 4. Attend bid opening and prepare Recommendation of Award. H. CONSTRUCTION ADMINISTRATION SERVICES 1. Coordinate Pre-Construction Meeting with successful bidder and Township officials. Township to provide list of Township officials to be invited to the Pre-Construction Meeting. 2. Chair Pre-Construction Meeting and provide draft minutes to all attendees within one week of meeting. Minutes to be amended based upon attendee comments and become final one week from distribution of draft minutes. 3. Provide full-time construction observation and prepare daily observation reports. 4. Review and respond to change order requests by contractor. 5. Review and respond to payment requests by the contractor. 6. Perform initial project completion walk-through and punch list preparation. 7. Perform final project walk-through for final approval. 8. This item is specifically limited to 150 hours of construction management and 800 hours of construction observation. This is based on an assumed five month construction period encompassing both construction contracts as proposed above. I. ALTERNATE CONSTRUCTION

management and 800 hours of construction observation. This is based on an assumed five month construction period encompassing both construction contracts as proposed above. I. ALTERNATE CONSTRUCTION ITEMS The RFP sets forth a number of significant alternate construction items that are being considered. The listing below represents our understanding of the scope of work involved with each of the alternate items. It is expected that the Township will advise which, if any, of the alternate items will be included in the project at the Kick-off/Concept Plan meeting as noted in Scope Item B2, herein. Changing the inclusion or exclusion of an alternate item during the design process may result in extra design fees. Page | 4