Township Council Meeting — Packet

338-24 December 10, 2024 RESOLUTION TO AUTHORIZE THE PURCHASE OF IT EQUIPMENT, AS PART OF THE CONTINUED UPGRADES TO THE COMMUNICATIONS CENTER THROUGH NJ STATE CONTRACT 24-TELE-71883 WHEREAS, the Township of West Orange (Township) employs a Nationally Accredited Police Force (Police Department); and WHEREAS, the Police Department recently renovated and upgraded the communications center furniture, and added additional IT infrastructure; and WHEREAS, part of the IT Upgrades requires additional Storage Area Networks (SAN) be purchased; and WHEREAS, pursuant to the provision made in the Local Public Contracts Law N.J.S.A. 40A:11- 5(2) the Township as a Local Government Unit, may without public advertising for goods or services, enter into contracts already secured by the United States of America, the State of New Jersey, County or Municipality thereof; and WHEREAS, the Township wishes to utilize State Contract Purchasing Methods to purchase 1 additional SAN; and WHEREAS, the vendor, Pascack Data located at 200 Central Ave, Suite 100, Hawthorne NJ, 07506 is a NJ State Contract authorized vendor utilizing NJ STATE CONTRACT 24-TELE-71883 contract (#23026 Dell NASPO Master Agreement), and has provided pricing for equipment to work on the Police Departments LAN (see Exhibit A). NOW, THEREFORE BE IT RESOLVED, by the Municipal Council of the Township of West Orange who hereby authorizes the Purchasing Agent, on behalf of the Township, to issue and execute a Purchase Order for $138,416.21 to Pascack Data with funds certified available by the Chief Financial Officer. Karen J. Carnevale, R.M.C., Municipal Clerk Bill Rutherford, Council President Adopted: December 10, 2024 I hereby certify funds available from: John C. Ditinyak, Chief Financial Officer Account # 03-2704-22-0200-020 Police Communications Center Update

338-24 Exhibit “a”

N Pascack Data Services, Inc. =| 200 Central Ave., Stiite 100, Hawthorne, N.J. 07506 973-204-4858 : Intelligent IT Solutions | | Date: october 18, 2024 Since 1972 i Proposal for. West Orange Police Dept. i Comm Center Upgrade 66 Main Street | West Orange, NJ 07052 i Nick Allegrino Product pricing is being sold off the Dell NASPO New Jersey Master Agreement #23026. Contract code : 600000117509. : [ Dall PowarStore: Sle a usar ak Ea f Em El=4 4 210-AXXJ — PowerStore 500T Deil $14,633.00 3.975.26 3,975.26 } 4 870-AFXQ — 192GB Appliance DIMM 96GB Per Node $9,764.00 2,385.62 2,385.62 / 15 400-BGGM Informational Purposes Only $22,110.00 5,402.09 81,031.33 1 528-BTZK P1 25X2.5 NVME SED SSD 3,84TB $0.00 ~ ~ } 2 §65-BBJN PowerStore Base SW $3,564.00 870.79 1,741.58 ] 1 450-BBGJ 10GBASE-T 4 PORT lO MODULE PAIR $2,314.00 566.38 565.38 4 343-BBMR LOW LINE POWER SUPPLY RT PAIR LO $563.00 187.56 137.58 i 1 379-BDPD BASE UNIT CONFIG KIT $0.00 - - 4 876-3336 ISG Product (info) $1,098.98 268.03 268.03 41 876-3702 Dell Hardware Limited Warranty $2,510.00 613.27 613.27 Prosupport Plus Mission Critical 4-Hour 7x24 Onsite | 4 876-3704 Service with Emergency Dispatch 3 Years $3,456.00 844.40 844.40 Prosupport Plus Mission Critical 4-Hour 7x24 Onsite 1,941.78 1941.78 | 41 876-3707 Service with Emergency Dispatch 2 Years Extended $6,343.00 aaa uw Prosupport Plus Mission Critical 7x24 Technical Support . . i 4 955-9041 and Assistance 5 Years $0.00 : Dell Hardware Limited Warranty Plus On Site Service 15 826-4829 ‘Extended Year $10,290.00 251413 87,712.00 } ProSupport Plus: Mission Critical 4-Hour 7x24 On-Site . . F 1 800-BBQV Low Capacity SSD Add-On, 5 Years $0.00 1 210-ATXO AppSyne for PowerStore $0.01 0,01 0.04 1 §28-BYHF AppSync Str Pk for PowerStore=CB $0.00 . - ProSupport for AppSync Starter Pack Software Support . . 4 828-5724 Mainténance 5 Years $0.00 | ProSupport for AppSync Starter Pack Software Support . . 4 828-5768 Contract 5 Years $0.00 ; ‘i ctiotion Pascack Extended ary Sivle Bes: io Price Price 6 CE-Install Installation / configuration / Migration Services 1,200.00 7,200.00 TOTAL 138,416.21

| ** Dell no longer accepts retums unless there is a manufacturer's defect. Itis extremely important ‘to check all configurations: — a *It is the customer's responsibility to make sure all configurations meet their requirements. There are many different options in configuring hardware. Please double check all configurations before purchasing. *Pricing is valid for 7 days after which, pricing must be verified prior to ordering. Applicable freight and sales tax may apply and are not included in this quote. “Installation is NOT included unless noted in this proposal. *Cabling and electrical requirements are the responsibility of the customer, unless otherwise noted. “If you would like us to implement this project, please forward your purchase order.

339-24 December 10, 2024 RESOLUTION OF THE TOWNSHIP OF WEST ORANGE, IN THE COUNTY OF ESSEX, STATE OF NEW JERSEY PROVIDING FOR THE ISSUANCE OF SPECIAL EMERGENCY NOTES IN AN AMOUNT NOT TO EXCEED $1,800,000 TO FUND CONTRACTUALLY REQUIRED SEVERANCE LIABILITIES RESULTING FROM THE RETIREMENT OF EMPLOYEES IN THE TOWNSHIP WHEREAS, pursuant to N.J.S.A. 40A:4-53h and an ordinance finally adopted on December 10, 2024 (the “Ordinance”), the Township Council of the Township of West Orange, in the County of Essex, State of New Jersey (the “Township”) authorized a special emergency appropriation in the amount of $1,800,000 to fund contractually required severance liabilities resulting from the retirement of employees in the Township; and WHEREAS, in accordance with N.J.S.A. 40A:4-55 and the Ordinance, the Township now seeks to issue special emergency notes, which may be renewed from time to time, to finance contractually required severance liabilities resulting from the retirement of employees in the Township and at least 1/5 of all such special emergency notes, including renewals thereof, shall mature and be paid in each year, so that all notes and renewals shall have matured and have been paid not later than the last day of the fifth year following the date of issuance of the special emergency notes. NOW, THEREFORE, BE IT RESOLVED, (not less than two-thirds of all the members of the governing body thereof affirmatively concurring) that in accordance with N.J.S.A. 40A:4-55: 0. A special emergency appropriation has previously been made in the amount of $1,800,000 to provide for the cost of funding contractually required severance liabilities resulting from the retirement of employees in the Township. 1. In accordance with N.J.S.A. 40A:4-55, special emergency notes are hereby authorized by the Township Council of the Township to be issued in an amount not to exceed $1,800,000. 2. At least 1/5 of all such special emergency notes, including renewals thereof, authorized hereunder shall mature and be paid in each year, so that all notes and renewals shall have matured and have been paid not later than the last day of the fifth year following the date of issuance of the special emergency notes. 3. Such special emergency notes shall be executed by the Mayor and the #14134969.1

Chief Financial Officer of the Township and the official seal shall be thereunto affixed, imprinted or reproduced and attested by the Clerk of the Township. All notes issued hereunder shall mature at such times as may be determined by the Chief Financial Officer of the Township. The notes shall bear interest at such rate or rates and be in such form as may be determined by the Chief Financial Officer of the Township. It is hereby delegated to the Chief Financial Officer of the Township the authority to determine all matters in connection with the notes issued, and the signature of the Chief Financial Officer upon the notes shall be conclusive evidence as to all such determinations. The Chief Financial Officer is also hereby authorized to sell part or all of the notes from time to time at a public or private sale and to deliver them to the purchaser thereof upon receipt of payment of the purchase price and accrued interest, if any, thereon from their dates to the date of delivery thereof. The Chief Financial Officer is directed to report in writing to the Township Council of the Township at the meeting next succeeding the date when any sale or delivery of the special emergency notes pursuant to this resolution is made. Such report must include the principal amount, the description, the interest rate, the maturity schedule of the special emergency notes so sold, the price obtained and the name of the purchaser. 4. A certified copy of this resolution shall be filed with the Director of the Division of Local Government Services, within the New Jersey Department of Community Affairs. 5. This resolution shall become immediately effective in accordance with law. Karen J. Carnevale, R.M.C. Municipal Clerk Adopted: December 10, 2024 #14134969.1 Bill Rutherford Council President

339-24 CERTIFICATION I, KAREN J. CARNEVALE, R.M.C., Clerk of the Township of West Orange, in the County of Essex, State of New Jersey (the “Township”), DO HEREBY CERTIFY that the annexed resolution entitled, “RESOLUTION OF THE TOWNSHIP OF WEST ORANGE, IN THE COUNTY OF ESSEX, STATE OF NEW JERSEY PROVIDING FOR THE ISSUANCE OF SPECIAL EMERGENCY NOTES IN AN AMOUNT NOT TO EXCEED $1,800,000 TO FUND CONTRACTUALLY REQUIRED SEVERANCE LIABILITIES RESULTING FROM THE RETIREMENT OF EMPLOYEES IN THE TOWNSHIP”, is a true copy of a resolution which was duly adopted at a meeting of the Township Council of the Township duly called and held on December 10, 2024, in full compliance with the Open Public Meetings Act, N.J.S.A. 10:4-6 et seq., at which meeting a quorum was present and acting throughout, and which resolution has been compared by me with the original thereof as contained in the minutes as officially recorded in my office in the Minute Book of such Township, and said resolution is a true, complete and correct copy thereof and has not been amended, modified or repealed and is in full force and effect on and as of the date hereof. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the corporate seal of said Township this 10th day of December, 2024. _________________________________ KAREN J. CARNEVALE, R.M.C. Township Clerk #14134969.1

340-24 December 10, 2024 RESOLUTION ESSEX COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM YEAR 2025 WHEREAS, certain Federal funding will potentially be available for Essex County under Title 1 of the Housing and Community Development Act of 1974 as amended and supplemented, which Act is commonly known and referred to as the Community Development Block Grant; and WHEREAS, the Township of West Orange has a need and desire for assistance under the Act and Program as aforesaid in order to improve essential services to the residents of areas which qualify for assistance under the Act and Program as aforementioned. NOW, THREFORE, BE IT RESOLVED the Township Council of the Township of West Orange, authorizes, on behalf of the Township of West Orange, the submission of applications for funding of the attached list, known as the 2025 Community Development Block Grant Program list, in the priority order as shown In attached Exhibit “A”. BE IT FURTHER RESOLVED, that the Mayor of the Township of West Orange is authorized to sign all applications and execute any agreements with the County of Essex and the Municipal Clerk to attest his signature for projects to be funded under this program. Karen J. Carnevale, R.M.C. Municipal Clerk Adopted: December 10, 2024 Bill Rutherford Council President

340-24 EXHIBIT A TOWNSHIP OF WEST ORANGE COMMUNITY DEVELOPMENT BLOCK GRANTS APPLICATIONS FOR 2025 PRIORITY LIST 12/02/2024 1 Bethany Center for Champions (BCC) - Academic Assistance Program to maintain sufficient staff to support our programs. Our academic assistance program began a few years ago. We aim to support academically at-risk middle and high school students through a small wholistic cohort of seventeen students. $75,000.00 2 Main Street Counseling Center -Comprehensive Mental Health Care for At-Risk Populationsto partially fund the salary of an additional full-time bilingual social worker. This therapist will enhance our ongoing efforts to expand quality and accessible outpatient mental health services. The project will prioritize vulnerable West Orange adolescents, in particular, but will also assist couples, families, and seniors who require support in multiple languages. Services will primarily be provided at Main St. Counseling's two locations in West Orange. As we strengthen our community collaborations, we will also offer additional mental health services at Valley Settlement House, Renna Senior Housing, and Degnan Senior Housing. There has been a significant increase in community demand for high-quality, affordable, and accessible mental health services, especially in light of the continued pandemic recovery. There remains an urgent need for support, particularly for Medicaid-insured residents with minimal care options. $50,000.00 3 STANDISH AVE (FROM PARK AVE TO LAKESIDE AVE) AND FREMONT ST (FROM SAMUEL ST TO MONTCLAIR TWP.) TOTAL $610,000.00 $735,000.00

341-24 December, 10, 2024 RESOLUTION WHEREAS, the Township of West Orange proposes professional architectural services for miscellaneous improvements for Fire Stations No. 3, 4 and 5, to supplement and complete the design and prepare bid documents; and WHEREAS, to design these renovations the Township requires the services of a professional architectural firm; and WHEREAS, the Township Engineer solicited a proposal from one professional architectural firm to supplement the work completed in 2022; and WHEREAS, Herbst-Musciano, LLC, responded to the Request for Proposal; and WHEREAS, by letter dated December 2, 2024, the Township Engineer recommended a professional services contract be awarded to, Herbst-Musciano, LLC, 611 Main Street, Second Floor, Boonton, NJ 07005 for professional architectural services associated with miscellaneous improvements for Fire Stations No. 3, 4 & 5; and WHEREAS, Herbst-Musciano, LLC, responded to the Township’s Request for Qualifications for Professional Services for 2024; and WHEREAS, sufficient funds exist for the services outlined in the proposal of HerbstMusciano, LLC; and WHEREAS, the Township Council concurs in the foregoing. NOW THEREFORE BE IT RESOLVED by the Township Council of the Township of West Orange, New Jersey that a professional services contract be awarded to Herbst-Musciano, LLC, to provide professional architecture services for miscellaneous improvements for Fire Stations No. 3, 4 and 5 in the amount not to exceed $84,900.00. BE IT FURTHER RESOLVED that a copy of this Resolution be published in the West Orange Chronicle within ten (10) days of its approval as required by State Statute.