Township Council Meeting — Packet

41-25 January 28, 2025 RESOLUTION TO AUTHORIZE THE PURCHASE OF 9-1-1 RECORDING EQUIPMENT, AS PART OF THE CONTINUED UPGRADES TO THE COMMUNICATIONS CENTER WHEREAS, the Township of West Orange (Township) employs a Nationally Accredited Police Force (Police Department); and WHEREAS, the Police Department recently renovated and upgraded the communications center furniture, and added additional IT infrastructure; and WHEREAS, part of the IT Upgrades requires new 9-1-1 Call recording equipment be purchased; and WHEREAS, pursuant to the provision made in the Local Public Contracts Law N.J.S.A. 40A:11-5(2) the Township as a Local Government Unit, may without public advertising for goods or services, enter into contracts already secured by the United States of America, the State of New Jersey, County or Municipality thereof; and WHEREAS, the Police department wishes to purchase one 16 Port Recording System to replace the current end of life recording equipment; and WHEREAS, the vendor, Interactive Insight Corporation dba Eventide located at 125 Half Mile Road, Suite 200, Red Bank, NJ, 07701 is a NJ State Contract Vendor utilizing contract #83891 and can provide the equipment necessary (see Exhibit A). NOW, THEREFORE BE IT RESOLVED, by the Municipal Council of the Township of West Orange who hereby authorizes the Purchasing Agent, on behalf of the Township, to issue and execute a Purchase Order in the amount not to exceed $27,996.00 to Interactive Insight dba Eventide with funds certified available by the Chief Financial Officer. Karen J. Carnevale, R.M.C. Municipal Clerk Joe Krakoviak, Council President Adopted: January 28, 2025 I hereby certify funds available from Account No.: 03-2704-22-0200-020 John C. Ditinyak, Chief Financial Officer

41-25 EXHIBIT “A”

j | : Y INTERACTION INSIGHT CORPORATION Eventide Interaction Insight Corporation 125 Half Mila Road Sulte 200 Red Bank NJ 07701 Phone (g90)28S-2950 ext 110 Emalltfeldmann@interactionic.com Eventide Contact:’ Mark Traeger Customer West Orange NJ Police Dept. ‘Contact: Nick Allegrino Version’ DX.22.x Phone: - 973.325.4008 Date: 12/27/24 Job Location: 60 Main Street Valid Theu: 3/27/25 Country: . USA State 5 Contract Eventide 16 Port Recording System - 8 IP Phones and 8 Channels of Analog Radio/911 Consoles and Trunks. 83891 NISE Net Price. ‘Quantity: Pare Number sription Exteel HEISE contract ts. = = Disesunt. © Customer foxLog 740 DX Sorlas base system: 2U rack-mountable, i5 CPU, 16GB DDR4 RAM, 2 Network Ports (100/100), 1 Nexlog 740.9X | Erpedded Linux, Nexiog DX-Series software, dual het- swan $9,600 $9,600 $8,160 $8,160 120-240VAC 50/60Hz power supplies and first year hardware 1 Tnchided | Upgrade to 2.x 27B Fixed HW-RAID1 = 278 storage $0 $0 $0 so 1 Dx730 ‘Equip wiih 1 Mult-Drive for Blu Ray of DVD-RAM (standard) 0 $0 $0 $0 1 708238 Dual Hot swap Power Supplios, 120/240VAC (standard) 0 30 $0 $0 1 924430 Rack Mount Slides - 4 Past, 3U (for NaxLog 740) $360 $380 $306 $308 1 271082 @-Port IF Channel Ports, Inllal 8 Ch. Licanses $4,200 $4,200 $3,970 $9,570 1 DX-ANAS | 8-Channel Analog °Cle (PCI Express) Card, 8 Oh. Lioanses $3,200 $3,200 $2,720 $2,720 1 271083, QTY of 6 packs MadiaWorks PLUS (web) ocnourrent licenses: $1,090 $1,090 $927 sezr 1 109033-007 | Eventide Quick instal Kits $300 $300 $255, $256 1 209020 NENA ANYALI CAD Spill $2100 $2,400 $1,785 $1,785 Telephony Hardware and Software SUBTOTAL: $20,850] ($3,128)| $17,723 fat Year, STANDARD Level 24 x 7 x 265 (All Tiers): Includes, Tee eae 8 $2,015 $1474 Project Mgmt, Design & implementation Hours 1 $1,200 $1,200 Onsite Training Days 1 40 $0.00 lIC Professional Services SUBTOTAL: $16,838.00 $15,273.75 One Time Trade In for existing Revcord System ($5,000) GRAND TOTAL for PROPOSAL: |$ 37,688] ($9,692)|$ 27,996 Extended Maintenance Annual Contract Payment

42-25 January 28, 2025 RESOLUTION TO HOLD A CLOSED SESSION WHEREAS, the Open Public Meetings Act (N.J.S.A. 10:4. et seq.) provides for the exclusion of the public meetings of the governing body during the discussion of certain matters; and WHEREAS, prior to the exclusion of the public from a meeting of the Township Council it is required that the Council adopt a Resolution stating the general nature of the subject to be discussed and stating as precisely as possible the time when the minutes of the discussion conducted in closed session can be disclosed to the public; and WHEREAS, this body is about to consider a matter which falls within the purview of N.J.S.A. 10-4-12, and can properly exclude the public from such discussions; now, therefore, be it BE IT RESOLVED, that the Township Council of the Township of West Orange, now assembled in public session at its regular meeting of January 28, 2025 enter into a closed session to consider the following matter(s). () 1. Discussion of any material, the disclosure of which constitutes an invasion of individual privacy. () 2. A collective bargaining agreement or the terms of provisions of same. () 3. Techniques or tactic utilized to protect the safety and property of the public provided that their disclosure could impair such protection. () 4. An investigation of violations or possible violations of the laws of the State of New Jersey and/or the Township of West Orange Administrative Code. (X) 5. Pending or anticipated litigation or contract negotiation in which this body is or maybe a party. () 6. A matter falling within the attorney-client privilege to the extent that confidentiality is required in order for the attorney to exercise his ethical duties to this body. () 7. Personnel matters. () 8. Discussion of any matter which by express provision of Federal law or State statute or rule of Court shall be rendered confidential. () 9. Discussion of any matter in which the release of information would impair a right to receive funds from the Government of the United Sates. () 10. Discussion of any matter involving the purchase, lease or acquisition of real property with public funds, the setting of banking rates or investment of public funds, where it could adversely affect the public interest if discussion of such matters were disclosed.

() 11. Deliberations occurring after a public hearing that may result in imposition of a civil penalty or suspension or loss of a license or permit. More specifically, the Council may discuss in closed session the following topic(s): 42-25 Resolution Authorizing an Executive Session for the Purpose of Discussing a Matter of Pending or anticipated litigation or contract negotiation specifically Evaluation of Fourth Round Housing Obligation (the general subject matter(s) of discussion shall be indicated by a check mark in the appropriate box and shall be more specifically referred to thereafter to the extent such additional disclosure can be made without compromising the need for confidentiality giving rise to the closed session. IT IS FURTHER RESOLVED that the minutes of said discussion shall be made public as soon as the matter under discussion is no longer of a confidential or sensitive nature such that the public interest will no longer be served by such confidentiality. The foregoing resolution was duly adopted by the Township Council of the Township of West Orange at a public meeting held on January 28, 2025. Motion: Second: Vote Aye: Opposed: Karen J. Carnevale, R.M.C. Municipal Clerk Adopted: January 28, 2025 Joe Krakoviak Council President

43-25 January 28, 2025 RESOLUTION WHEREAS, the Township of West Orange requests Professional Land Surveying Services for the West Orange Rock Spring Golf Course to fulfill the requirements of NJDEP the Green Acres Program; and WHEREAS, for the West Orange Rock Spring Golf Course, the Township requires the services of a professional land surveying firm; and WHEREAS, the Township Engineer prepared a Request for Proposals dated January 7, 2025 for these professional services; and WHEREAS, the Township Engineer solicited a proposals from five professional land surveying firms; and WHEREAS, E2 Project Management, LLC., responded to the Request for Proposal; and WHEREAS, E2 Project Management, LLC., has performed similar work for the Township on other projects including the Rock Spring Golf Course; and WHEREAS, by letter dated January 21, 2025, the Township Engineer recommended a professional services contract be awarded to E2 Project Management, LLC., 87 Hibernia Avenue, Rockaway, NJ 07866, for Professional Land Surveying Services associated with the West Orange Rock Spring Golf Course Green Acres Survey; and WHEREAS, sufficient funds exist for the services outlined in the proposal of E2 Project Management, LLC.; and WHEREAS, the Township Council concurs in the foregoing. NOW THEREFORE BE IT RESOLVED by the Township Council of the Township of West Orange, New Jersey that a professional services contract be awarded to E2 Project

Management, LLC., to provide professional land surveying services for the West Orang Rock Spring Golf Course Green Acres Survey in the amount not to exceed $62,990.00. BE IT FURTHER RESOLVED that a copy of this Resolution be published in the West Orange Chronicle within ten (10) days of its approval as required by State Statute. Karen J. Carnevale, R.M.C. Municipal Clerk Joe Krakoviak, Council President Adopted: January 28, 2025 I hereby certify funds are available from Account No.: 2025 Capital Budget Account #03-2661-21-0400-110 $62,990.00 John Ditinyak, Chief Financial Officer

TOWNSHIP OF WEST ORANGE 43-25 DEPARTMENT OF ENGINEERING 25 Lakeside Avenue, West Orange, New Jersey 07052 SUSAN McCartney MAYOR ZAYIBETH CARBALLO Director/Municipal Engineer Tel: (973) 325-4160 Email: zcarballo@westorange.org January 7, 2025 Phillip Scott Matrix New World Engineering 26 Columbia Tpk, 2nd Floor Florham Park, NJ, 07932 RE: REQUEST FOR PROPOSALS GREEN ACRES SURVEY FOR ROCK SPRING GOLF COURSE Dear Mr. S cot t , The Department of Engineering for the Township of West Orange requests proposals from firms providing Land Surveying Services, which are capable of preparing the necessary Survey materials required to be submitted to NJDEP as part of Green Acres Grant announcement by letter dated December 12, 2024. Township intends to submit Survey materials 90 days after singing the contract. Therefore, the survey materials must be prepared in an expediated process to meet the deadline requirements. The required Survey materials are as follows: LAND SURVEYING SERVICES: A. Refer to the website for the current “Scope of Survey Services and Standard Detail Requirements” and appropriate forms and checklists for Local Government and Nonprofit Acquisitions. https://dep.nj.gov/greenacres/survey-section-local-and-nonprofit-surveys/ B. A full title search at the time of purchase is attached; C. Green Acres Project Data:  Green Acres Project Number: 0722-03-005  Green Acres Project Name: Open Space Acquisition  Green Acres Owner ID: 0722-03-005-09 D. The following hard copy Survey Materials are required:  Minimum to two (2) metes and bounds Surveys for all properties;  Minimum of two (2) deed descriptions signed by the Surveyor, with a reduced copy of the Survey attached to each; 1 AN EQUAL OPPORTUNITY EMPLOYER www.westorange.org

 Completed Surveyor’s Local/Nonprofit Certification and Summary Form;  CD-ROM containing drawing in .dwg format identical to the paper survey, a drawing in .dwg format of only the boundary and Green Acres limits of interests, a deed description in MS Word format, a pdf copy of the signed survey, photographs of the corner markers set, and any associated documents. Montclair Golf Club (aka Rock Spring Golf Course) Survey, Title Search, and deed checklist are enclosed. The cost of services shall be for complete survey materials by tasks A through D as part of the Green Acres requirements. Proposals shall be on a lump sum basis. Hourly rates shall be submitted with all proposals for any additional work. It is the intent of this office is to award for professional services at the January 28, 2025 Council meeting. Proposals shall be submitted in writing via email and/or hard copy on or before 10:00 A.M. Friday, January 17, 2025 to the Department Engineering, 25 Lakeside Avenue, West Orange, NJ 07052 and shall include a specified completion date or number of days required for completion of the work after approval is granted to proceed. Also, evidence of proper insurance shall be submitted for approval by the Township Attorney. Very Truly yours, Zayibeth Carballo Zayibeth Carballo, Municipal Engineer Director of Engineering ZYC 2 AN EQUAL OPPORTUNITY EMPLOYER www.westorange.org

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