Township Council Meeting — Packet

lars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. 23

Proposal RFP for Grant Writing Services Submission Deadline: Tuesday, July 11, 2023 at 11:00AM Recipient: Panayiota Reynolds Township of West Orange 66 Main Street, Room 111 West Orange, New Jersey 07052 In accordance with and subject to all stipulations, conditions, requirements, and instructions so far as they relate to this proposal are made part of it, submit my quote for services described: I submit the following annual cost of services: $ __________________________. __________________________________________________________________ DOLLAR AMOUNT IN WRITING ***In addition to the base proposal, the Township requests proposers respond to this AddAlternate to provide State and County Grant Administration Services on an as needed basis. This service includes assistance with the execution of grant agreements and the preparation/submission of programmatic and financial reports. This service does not include project management, tracking or record retention services. This service will only be provided when requested in writing and mutually agreed to by the proposer. The propose reserves the right to reject any grant administration task at any time for any reason, as long as it notifies the Township in sufficient time to transfer responsibility back to the Township to complete the responsibilities in a timely manner.*** Hourly Rate _______ NAME : ______________________________ ADDRESS: ______________________________ Date: ___________________________ ______________________________ EMAIL: ___________________________________ PHONE: ____________________________ BY_________________________________________________________ (Signature authorized to execute a contract) 24

Exhibit “B”

MILLENNIUM STRATEGIES July 6, 2023 Ms, Panayiota Reynolds Purchasing Agent Township of West Orange 66 Main Street West Orange, NJ, 07052 Re: Request for Proposals for Grant Writer Services for the Township of West Orange Dear Ms. Reynolds, Millennium Strategies LLC is pleased to submit the following proposal to the Township of West Orange for the provision of Grant Writer Services, Millennium has had the privilege of providing Grant Writer Services on behalf of the Township of West Orange since May 2016. During our tenure, we have been able to successfully secure $17,045,145.69 in alternative grant funding, on behalf of the Township. Specific to our current contract period, we have helped to secure $5,676,521.69 in alternative grant funding on behalf of the Township. Of this grant funding secured, $4,078,097.69 is classified as competitive grant funding and $1,598,424.00 is classified as non-competitive grant funding. Details pertaining to the competitive and non- competitive grant awards, secured on behalf of the Township during our current contract period, are outlined further within our proposal. Millennium understands the Township’s needs and goals and looks forward to continuing to be of service. COMPANY PROFILE Founded in 2005, Millennium Strategies is the largest full-service grants consulting firm in the region. We currently represent more than 140 municipalities, counties, school districts and non-profit entities in New Jersey, New York, and Pennsylvania. A listing of our current and previous clients, over the past five years, is included with our proposal as an attachment. Since our inception, we have helped to secure over $1 billion in both governmental and non-governmental grant funding on behalf of our clients. What sets Millennium apart is our comprehensive and aggressive approach to grant research and grant writing, We help our clients meet their complex challenges by securing funding for projects that fall within the following areas: arts, health services, human services, disaster recovery, economic development, public safety, environmental protection, historic preservation, open space preservation, recreation, sustainability, tourism, and transportation infrastructure. SERVICE TEAM As Millennium's CEO and former Chief of Staff to Congressman Bill Pascrell, I have shepherded critical projects to completion with federal, state, and

and transportation infrastructure. SERVICE TEAM As Millennium's CEO and former Chief of Staff to Congressman Bill Pascrell, I have shepherded critical projects to completion with federal, state, and county agencies. As Millennium’s Principal, Sue Scavone has more than 25 years of experience in government and grant writing. Together, Sue and | have assembled Millennium’s accomplished team which includes a full- time research department, 25 grant writers, and the support staff necessary to meet the demands of timely, professional, and competitive submissions. If Millennium is retained, | will continue to serve as Partner-in-Charge responsible for the Township’s account. In addition, Catherine Kapura would continue to serve as Director of Client Services and Monica Ludwinski would continue to serve as Grant Writer, Biographies of key personnel along with a list of client references are included with our proposal as an attachment. All services will be performed directly by employees of Millennium Strategies. We will not hire subcontractors to perform any of the proposed services outlined within this proposal. All staff employed by Millennium Strategies possess post-secondary degrees related to government consulting/grant writing and are in good standing with the State of New Jersey and other grant agencies. Neither the firm nor any individuals assigned to this engagement are disbarred, suspended, or otherwise prohibited from professional practice or from working with public entities by any federal, state, or local agency. All staff and principals that will support the delivery of service on behalf of the Township will be stationed out of our corporate headquarters located at 60 Columbia Road, Building B, Suite 230, Morristown, NJ, 07960. 60 COLUMBIA ROAD, SUITE 230, MORRISTOWN, NJ 07960 - PH 973.226.3329 - F 973-226-3399 - WEB M-STRAT.COM

COMPETITIVE AND NON-COMPETITIVE GRANT AWARDS Grant Awards - Conipetitive During our current contract period, Millennium Strategies secured 15 grant awards, representing $4,078,097.69 in competitive grant funding, on behalf of the Township of West Orange. Details pertaining to these awards are outlined below. Funding Program Purpose Amount Month of Award US Federal Emergency Management Agency — Commercial Washer/Dryer $41,374.69 Jane 2023 Assistance to Firefighters Grant NJ Department of Community Affairs Main Street Hanging Art Décor $33,000.00 June 2023 New Jersey — District Iransformation Grant NJ Department of Transportation — Local South Valley Road, Walker } $1,000,000.00 May 2023 Transportation Projects Grant FY23 Road, Rooney Circle Roadway Improvements NJ Division of Highway Traffic Safety — Click It or Police Department $7,000.00 May 2023 Ticket Mobilization Grant Overtime NJ Department of Transportation — Transportation Washington Street $707,000.00 May 2023 Alternatives Set-Aside Grant Improvements Phase El NJ Department of Law and Public Safety — Automated License Plate ‘ Automated License Plate Reader Initiative Grant Readers $63,513.00 April 2023 NJ Department of Community Affairs — Local Degnan Park Dugout $77,000.00 April 2023 Recreation Improvement Grant Improvements US Congress- Congressional Directed Spending- Rehabilitating O’Connor Booker/Menendez/Payne Park $1,158,810.00 January 2023 NJ Department of Community Affairs — American. Rescue Plan Firefighter Grant Turnout Gear $35,000.00 November 2022 ‘TD Bank Foundation- TD Tree Days Grant Tree Planting $11,900.00 November 2022 NJ Division of Travel and Tourism- Cooperative . . . Marketing Grant Printed Marketing Materials $3,500.00 October 2022 NJ Department of Transportation — Local Prepare Vision Technical Bicycle/Pedestrian Planning Assistance Grant Zero Action Plan Assistance September 2022 Partners for Health — Small Grant Application Senior Livability Initiative $10,000.00 June 2022 NJ Department of Transportation — Safe Routes to Implementing Flashing School Grant Advance School Signs $920,000.00 June 2022 Sustainable Jersey and PSEG Foundation — Small Grant Bioretention Systems $10,000.00 May 2022 Grant Awards — Non-Competitive During our current contract period, Millennium Strategies has secured 8 grant awards, totaling $1,598,424.00 in non-competitive grant funding, on

s $10,000.00 May 2022 Grant Awards — Non-Competitive During our current contract period, Millennium Strategies has secured 8 grant awards, totaling $1,598,424.00 in non-competitive grant funding, on behalf of the Township of West Orange. Details pertaining to these awards are outlined below. Funding Program Purpose Amount Month of Award NJ Department of Health ~- FY 23 COVID-19 COVID-19 Vaccination $35,000.00 July 2023 Vaccination Supplemental Grant. Support NJ Department of Health —- FY23 Strengthening COVID-19 Staff for Health $406,046.00 June 2023 Local Public Health Capacity Grant Department NJ Department of Environmental Protection — MS4 Infrastructure Map $25,000.00 May 2023 Stormwater Assistance Grant NJ Association of County and City Health Officials — ‘WOHD employee . Enhancing Local Public Health Infrastructure Grant acquisition $215,724.00 February 2023 NJ Department of Transportation — Municipal Aid Grant Road Resurfacing $580,870.00 December 2022 US Department of Justice - Edward Byrne Memorial sae Justice Assistance Grant Electric Bicycles $11,049.00 September 2022 NJ Department of Health — FY22 Strengthening Local | COVID-19 Staff for Health Public Health Capacity Grant Department $274,735.00 August 2022 NJ Department of Health —F Y22 COVID-19 Covid-19 Supplies and. Vaccination Supplemental Funding Grant Equipment $50,000.00 August 2022

PROPOSED SERVICES Millennium Strategies proposes to continue providing our full suite of Grant Writer Services on behalf of the Township of West Orange. These services will include those outlined and described below. 1. Create a Strategic Plan ~ Millennium will create a Strategic Plan for grant research and funding to be pursued in keeping with the Township’s budget, capital plan and other identified objectives. This process will ‘nclude coordination of necessary meetings with administrators, department heads, supervisors and key personnel to determine future funding goals and how best to achieve them. 2. Research Available Opportunities / Frequent Notification ~ Millennium will research all available governmental and non-governmental grant opportunities that support the Township’s priorities on an ongoing basis for the duration of the contract period. Detailed grant summaries and application breakdowns will be provided to key personnel as the Township selects grants that are consistent with the Strategic Plan. 3. Complete Grant Writing — Millennium will complete all grant applications, both presented by Millennium and identified by the Township, in accordance with funding guidelines established by funding agencies, on a continuing basis for the duration of the contract period. This includes all necessary follow up with governmental, non-governmental, and legislative agencies in support of applications submitted on behalf of the Township as well as advising of technical requirements and criteria associated with grants. 4, Monthly Reporting ~ Millennium will submit a monthly report detailing all activities undertaken by the Millennium team on behalf of the Township as well as a monthly invoice of services rendered. The monthly report will include all grants recommended, grants awarded, grants submitted and pending approval, grant applications- in-progress, as well as grants denied providing the Township with an assessment of our efforts on a regular basis. 5. Meeting Attendance — Millennium will attend all meetings as requested by the Township with 48 hours’ notice. 6. State and County Grant Administration Services (As Needed): Millennium will provide State and County Grant Administration Services on an as needed basis. This includes assistance with the execution of grant agreements and the preparation/submission of programmatic and financial reports.

te and County Grant Administration Services on an as needed basis. This includes assistance with the execution of grant agreements and the preparation/submission of programmatic and financial reports. This service does not include project management, tracking or record retention services, EEE PROPOSAL Millennium Strategies will provide Proposed Services, as outlined and described in Paragraphs 1 —5 above, for a flat $3,900.00 monthly retainer fee, payable in twelve equal monthly installments, for an amount not to exceed $46,800.00 per annum. Our retainer fees include all travel time and expenses as well as attendance at all designated meetings. In addition, Millennium will provide Proposed Services, as outlined and described in Paragraph 6 above, on an hourly basis at a rate of $150.00 per hour. Millennium will only render State and County Grant Administration services when specifically requested by the Township and agreed to by Millennium. Frior to rendering these services, Millennium would provide the Township with a written estimate for what the not-to-exceed cost of these services would be. There are no hidden costs associated with our fee structure and our contract provides for a mutual 14 day opt-out. Millennium Strategies will enter into a contractual relationship with the Township as an independent contractor for the duration of our contract. DISCLOSURES Millennium Strategies is a limited liability company. Since our inception in 2005, Ed Farmer and Sue Scavone have remained the sole principals of Millennium Strategies. During our 18 years of operation, the company has not undergone any changes to the business name. Millennium Strategies is registered as a Small Business Enterprise (SBE) and complies with all applicable EEO, and Affirmative Action Laws as evidenced by the compliance documentation included with our proposal as an attachment, No judgments, claims or suits have been filed against our company. In addition, Millennium Strategies is not now, nox has it ever been involved in any bankruptcy or reorganization proceedings. Millennium Strategies does not employ any relatives of the Township of West Orange, nor are any of our employees unionized. In addition, no principals or employees of Millennium Strategies are related to any employee or elected official of the Township of West Orange. Millennium has no conflicts of interest that would

zed. In addition, no principals or employees of Millennium Strategies are related to any employee or elected official of the Township of West Orange. Millennium has no conflicts of interest that would prohibit the award ofa contract for the provision of Grant Writer Services and for which this request for proposals is being made.