Township Council Meeting — Packet

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177-25 July 22, 2025 RESOLUTION TO HOLD A CLOSED SESSION WHEREAS, the Open Public Meetings Act (N.J.S.A. 10:4. et seq.) provides for the exclusion of the public meetings of the governing body during the discussion of certain matters; and WHEREAS, prior to the exclusion of the public from a meeting of the Township Council it is required that the Council adopt a Resolution stating the general nature of the subject to be discussed and stating as precisely as possible the time when the minutes of the discussion conducted in closed session can be disclosed to the public; and WHEREAS, this body is about to consider a matter which falls within the purview of N.J.S.A. 10-4-12, and can properly exclude the public from such discussions; now, therefore, be it BE IT RESOLVED, that the Township Council of the Township of West Orange, now assembled in public session at its regular meeting of July 22, 2025 enter into a closed session to consider the following matter(s). () 1. Discussion of any material, the disclosure of which constitutes an invasion of individual privacy. () 2. A collective bargaining agreement or the terms of provisions of same. () 3. Techniques or tactic utilized to protect the safety and property of the public provided that their disclosure could impair such protection. () 4. An investigation of violations or possible violations of the laws of the State of New Jersey and/or the Township of West Orange Administrative Code. () 5. Pending or anticipated litigation or contract negotiation in which this body is or maybe a party. () 6. A matter falling within the attorney-client privilege to the extent that confidentiality is required in order for the attorney to exercise his ethical duties to this body. () 7. Personnel matters. (X) 8. Discussion of any matter which by express provision of Federal law or State statute or rule of Court shall be rendered confidential. () 9. Discussion of any matter in which the release of information would impair a right to receive funds from the Government of the United Sates. () 10. Discussion of any matter involving the purchase, lease or acquisition of real property with public funds, the setting of banking rates or investment of public funds, where it could adversely affect the public interest if discussion of such matters were disclosed.

() 11. Deliberations occurring after a public hearing that may result in imposition of a civil penalty or suspension or loss of a license or permit. More specifically, the Council may discuss in closed session the following topic(s): 177-25 Resolution Authorizing an Executive Session for the Purpose of Discussing a Confidential Matter Specifically to Discuss the Township's Fourth Round of the Affordable Housing Plan with Heyer, Gruel and Associates (the general subject matter(s) of discussion shall be indicated by a check mark in the appropriate box and shall be more specifically referred to thereafter to the extent such additional disclosure can be made without compromising the need for confidentiality giving rise to the closed session. IT IS FURTHER RESOLVED that the minutes of said discussion shall be made public as soon as the matter under discussion is no longer of a confidential or sensitive nature such that the public interest will no longer be served by such confidentiality. The foregoing resolution was duly adopted by the Township Council of the Township of West Orange at a public meeting held on July 22, 2025. Motion: Second: Vote Aye: Opposed: Karen J. Carnevale, R.M.C. Municipal Clerk Adopted: July 22, 2025 Joe Krakoviak Council President

178-25 July 22, 2025 RESOLUTION WHEREAS, in May 27th 2025, the Township’s Department of Public Works Director informed the Township Engineer that a section of pavement at Rooney Circle was sinking within the Township’s Right-of-Way in front of the Cambria Hotel; and WHEREAS, pursuant to the Local Public Contracts Law, Emergency Contracts, N.J.S.A. 40A:11.6a the Municipal Engineer on May 29, 2025 notified the Administration and Purchasing Agent of the need to perform an emergency contract for this work to investigate the cause of the section of pavement sinking and to protect public welfare and safety; and WHEREAS, it was concluded during the investigation that consisted of a closed-circuit television video (CCTV) inspection of the storm sewers in the vicinity of the sunken pavement that 160 LF of 42” diameter corrugated metal pipe (CMP) that was corroded in numerous places and; WHEREAS, 30 LF of 12” diameter reinforced concrete pipe (RCP) was also compromised; and WHEREAS, to expedite the work and to perform the emergency repair of the storm sewer pipes at Rooney Circle to protect public health and safety an emergency contract was issued to Shauger Property Services, Inc.; and WHEREAS, Shauger Property Services, Inc. submitted an invoice for the CCTV inspection of the storm sewers, repair of the storm sewer pipes and roadway restoration dated June 30th, 2025 for the emergency repair in the amount of $442,710.63; and WHEREAS, the Municipal Engineer by letter dated July 9, 2025 recommends paying the costs of this emergency work; and WHEREAS, sufficient funds exist for this work; and

WHEREAS, the Township Council concurs in the foregoing. NOW THEREFORE BE IT RESOLVED by the Township Council of the Township of West Orange that an emergency appropriation in an amount not to exceed $442,710.63 without authorization is authorized to Shauger Property Services, Inc. for emergency storm sewer investigation, repair and roadway restoration within the Township’s Right-of-Way at Rooney Circle. BE IT FURTHER RESOLVED that this work was performed pursuant to the provisions of the Local Public Contracts Law, Emergency Contracts, N.J.S.A. 40A:11-6 as the work was required to protect public health and welfare. Karen J. Carnevale, RMC, Municipal Clerk Joe Krakoviak, Council President Adopted: July 22, 2025 I certify funds are available for this work Account No.: $442,710.63 John C. Ditinyak, Chief Financial Officer

178-25 13VH01533600 DCA -1-800*-242-5846 Shauger Property Services, Inc. 429 DODD STREET EAST ORANGE, NJ 07017 Voice: Fax: Sold To: 973-676-2100 973-676-8200 TOWNSHIP OF WEST ORANGE DEPT. OF PUBLIC WORKS 25 LAKESIDE AVENUE WEST ORANGE, NJ 07052 Attn: ZAYIBETH CARBALLO RE: TOWNSHIP OF WEST ORA Invoice Invoice Numbe E-113583 Invoice Date Jun 30, 2025 Page: 1 Job Number: pc25-033,02,10 Customer PO Payment Terms | Due Date Sales Rep ID 80223 — Net 15 Days | 7/15/25 [ Quantity. Description Unit Price Extension JOB LOCATION: 12 ROONEY CIRCLE, WEST ORANGE, NJ 07052 SCOPE OF WORK EMERGENCY RESPONSE, EXCAVATION, REPAIR, AND REPLACEMENT ACTIVITIES - ROONEY CIRCLE STORM WATER INFRASTRUCTURE FAILURE CONTRACTOR: THE SHAUGER PROPERTY SERVICES, INC. | IN RESPONSE TO A MAJOR STORMWATER INFRASTRUCTURE FAILURE AT ROONEY CIRLE IN WEST ORANGE, NJ, THE SHAUGER PROPERTY SERVICES, INC. MOBILIZED TO PERFORM EMERGENCY EXCAVATION, REPAIR, AND, REPLACEMENT OPERATIONS. THE SCOPE OF WORK INCLUDED DEEP TRENCH EXCAVATION WITH TIMBER SHORING FOR TRENCH PROTECTION, INSTALLATION OF HIGH DENSITY POLYETHYLENE (HDPE) STORM PIPING, 442,710.63 Subtotal Sales Ta) Total Invoice Amou Check No Payment Receiver TOTAL Continued Continued Continued 0.00 Continued

13VH01533600 DCA -1-800*-242-5846 Shauger Property Services, Inc. 429 DODD STREET EAST ORANGE, NJ 07017 Voice: 973-676-2100 Fax: 973-676-8200 Sold To: TOWNSHIP OF WEST ORANGE DEPT. OF PUBLIC WORKS 25 LAKESIDE AVENUE WEST ORANGE, NJ 07052 Attn: =ZAYIBETH CARBALLO RE: TOWNSHIP OF WEST ORA Job Number: Invoice Invoice Numbe E-113583 Invoice Date Jun 30, 2025 Page: 2 Customer PO Payment Terms Due Date | Sales Rep ID 80223 Net 15 Days TNS/25 Quantity || Description Unit Price Extension CONCRETE REINFORCEMENT, AND FINAL PAVING TO RESTORE FULL STORMWATER SYSTEM || FUNCTIONALITY. CONFINED SPACE SETUP & INSPECTION ESTABLISHED A CONFINED SPACE ENTRY (CSE) PROTOCOL FOR SAFE ACCESS TO A 26-FOOT-DEEP STORM MANHOLE. PERFORMED MANNED ENTRY INTO THE MANHOLE | TO CONDUCT AN INTERNAL INSPECTION. | UTILIZED A PORTABLE PUSH CAMERA SYSTEM TO INSPECT THE STORM LINE AND CONFIRM THE LOCATION AND EXTENT OF THE PIPE COLLAPSE. CAPTURED AND SUBMITTED PHOTOGRAPHIC EVIDENCE OF THE DAMAGED PIPE TO THE CLIENT FOR DOCUMENTATION AND REPAIR PLANNING. FOLLOWING DAY 1, SHAUGER BEGAN EXCAVATIONS TO EXPOSE THE DAMAGED PIPE, WHICH INCLUDED THE CONSTRUCTION OF TIMBER SHORING TRENCH Subtotal Sales Ta) Total Invoice Amou Check No Payment Receive: TOTAL Continued Continued Continued 0.00 Continued

13VH01533600 DCA -1-800*-242-5846 Shauger Property Services, Inc. 429 DODD STREET EAST ORANGE, NJ 07017 Voice: Fax: Sold To: 973-676-2100 973-676-8200 TOWNSHIP OF WEST ORANGE DEPT. OF PUBLIC WORKS 25 LAKESIDE AVENUE WEST ORANGE, NJ 07052 Attn: ZAYIBETH CARBALLO RE: TOWNSHIP OF WEST ORA J job Number: Invoice Invoice Numbe E-113583 Invoice Date Jun 30, 2025 Page: 3 Customer PO Payment Terms Due Da ite Sales Rep ID 80223 Net 15 Days TNS/25 Quantity Description Unit Price Extension | PROCESS. | PROTECTION. THE EXCAVATION ULTIMATELY REACHED 26' DEEP THROUGHOUT THE EXCAVATION AND INCLUDED THE PRESENCE OF AN 8-INCH ACTIVE GAS MAIN RUNNING THROUGH THE TRENCH | EXTRA TIMBER SHORING WAS INSTALLED WITH EXTRA CAUTION AND REINFORCEMENT TO PROTECT | AND SUPPORT THE EXISTING GAS UTILITY. THE | PRESENCE OF THE HIGH PRESSURE GAS MAIN CREATED THE NEED FOR SIGNIFICANT HAND WORK THROUGHOUT THE EXCAVATION STORM PIPE REPLACEMENT AND INFRASTRUCTURE IMPROVEMENTS. PRIMARY TRENCH WORK: UPON EXPOSING THE DAMAGED STORM PIPE, A 60-FOOT SECTION WAS REMOVED. THE TRENCH WAS THEN PREPARED FOR THE INSTALLATION OF 160 LINEAR FEET (LF) OF NEW 30-INCH HIGH-DENSITY Total Invo! Subtotal Sales Ta) ice Amou Check Na Payment Receive TOTAL Continued Continued Continued 0.00 Continued

13VH0153 3600 DCA -1-800*-242-5846 Shauger Property Services, Inc. 429 DODD STREET EAST ORANGE, NJ 07017 Voice: Fax: Sold To: 973-676-2100 973-676-8200 TOWNSHIP OF WEST ORANGE DEPT. OF PUBLIC WORKS 25 LAKESIDE AVENUE WEST ORANGE, NJ 07052 Attn: ZAYIBETH CARBALLO RE: TOWNSHIP OF WEST ORA Job Number: Invoice Invoice Numbe E-113583 Invoice Date Jun 30, 2025 Page: 4 Customer PO | Payment Terms ; Due Date Sales Rep ID 80223 Net 15 Days 115/25 Quantity Description Unit Price Extension | POLYETHYLENE (HDPE) STORM PIPE, RUNNING FROM THE MANHOLE ON ROONEY CIRCLE TO THE MANHOLE LOCATED IN THE CAMBRIA HOTEL PARKING LOT A PORTION OF THE NEW STORM LINE WAS BORED AND SLEEVED TO ALLOW SAFE CROSSING BENEATH EXISTING INFRASTRUCTURE. THE SLEEVED SECTION WAS FULLY ENCASED IN FLOWABLE FILL CONCRETE MIX TO ENHANCE STRUCTURAL INTEGRITY AND PREVENT FUTURE SUBSIDENCE OR COLLAPSE. ONCE PIPE INSTALLATION WAS COMPLETED, SHAUGER BACKFILLED THE TRENCH USING CERTIFIED DENSE GRADED AGGREGATE (DGA) MATERIAL IN 3-FOOT LIFTS. AFTER BACKFILLLING TO 8 INCHES BELOW FINISHED GRADE, THE REMAINING TIMBER SHORING WAS REMOVED AND THE TRENCH WAS PAVED WITH ASPHALT BASE COURSE TO MATCH GRADE WITH NEW 18-INCH HDPE STORM PIPE TO INCREASE CAPACITY AND IMPROVE SYSTEM DURABILITY Total Invo! Subtotal Sales Ta) ice Amou Check No Payment Receive TOTAL Continued Continued Continued 0.00 Continued

13VH01533600 DCA -1-800*-242-5846 Shauger Property Services, Inc. 429 DODD STREET EAST ORANGE, NJ 07017 Voice: Fax: Sold To: 973-676-2100 973-676-8200 TOWNSHIP OF WEST ORANGE DEPT. OF PUBLIC WORKS 25 LAKESIDE AVENUE WEST ORANGE, NJ 07052 Attn: ZAYIBETH CARBALLO RE: TOWNSHIP OF WEST ORA Invoice Invoice Numbe E-113583 Invoice Date Jun 30, 2025 Page: 5 Job Number: pc25.033 Customer PO Payment Terms Due Date Sales Rep ID | 80223 Net 15 Days 75/25 Quantity Description Unit Price Extension SECONDARY TRENCH WORK: AN ADDITIONAL TRENCH WAS EXCAVATED TO ACCESS AND REMOVE A COLLASPED 12-INCH STORM MAIN LOCATED BETWEEN TWO CATCH BASINS. THE FAILED SECTION WAS REPLACED WITH NEW 18-INCH HDPE STORM PIPE TO INCREASE CAPACITY AND IMPROVE SYSTEM DURABILITY. THE TRENCH REACHED A DEPTH OF APPROXIMATELY 8 FEET AND WAS SUBSEQUENTLY BACKFILLED AND PAVED WITH ASPHALT BASE COURSE TO FINISHED GRADE. CONDUCTED CCTV CAMERA INSPECTION AND THOROUGH CLEANING OF THE ENTIRE STORMWATER MAIN SYSTEM WITHIN ROONEY CIRCLE FOLLOWING THE REPAIR WORK. VERIFIED STRUCTURAL INTEGRITY AND OPERATIONAL FLOW OF ALL NEWLY INSTALLED AND EXISTING STORM LINES. WORK COMPLETED: 7/1/2025 Subtotal Sales Tay Total Invoice Amou Check No Payment Receive: TOTAL 442,710.63 442,710.63 0.00 442,710.63