Township Council Meeting — Packet

REQUEST FOR BIDS The Township of West Orange requests bids, for Snow Removal Services from Sidewalks, Paths, Crosswalk and Bus Shelters and Stops within the Township for the period Navember 1, 2025 through April 30, 2026 winter season. The Township prepared this bid with the following options: Please note Is bid is for services “as needed”. This bid is only for services when called H upon. Option 1: NORTHEAST AND NORTHWEST QUADRANT Provide snow plowing equipment with operators and other personnel to clear snow from sidewalks, paths, crosswalks, and bus stops under Municipal jurisdiction. Option 2; SOUTHEAST AND SOUTHWEST QUADRANT Provide snow plowing equipment with operators and other personnel to clear snow from sidewalks, paths, ii_____ crosswalks, and_bus staps.under Municipal jurisdiction. Option 3: 10 ROONEY CIRCLE AND WEST ORANGE DOG PARK {EXECUTIVE DRIVE} | Provide snow plowing equipment with operators and other personnel and calcium chloride pellet form to clear snow from sidewalks, paths, crosswalks, and bus stops under Municipal jurisdiction. SCOPE OF WORK AND SERVICES TO BE PERFORMED BY CONTRACTOR _____....The-contractor: shall-provide-the-necessary-equipment,-operators-and-personnel-as-specified-and-lIsted-In-——-—— the Proposal for the snow removal from sidewalks, paths, crasswalks and bus stops and shelters under Municipal ! Jurisdiction. These services shall be at the times, places and routes designated by the Township in accordance with the terms and conditions set forth hereafter and in accordance with the “Rules and Regulations for Snow Plowing, Salting, Removal and Hauling” which are attached hereto and made a part hereof. Contractors will be notified to report to work at the direction of the Superintendent of Public Works or his designee. Equipment to be Furnished by Contractors Each and every snow blower and tractor, to be furnished by the Contractor or Contractors In the performance of this bid shal! be in good operating condition, and they shall be Model Year 2006 or newer. All vehicles and equipment shall have skid chains. All operators shall have the appropriate licenses, Including Commercial Drivers Licenses, to operate the vehicles and equipment. Each operator shall supply sufficient toals to operate each piece of equiprnent as specified. The equipment to be provided Is as follows: Snowblower, minimum SHP, with a

the vehicles and equipment. Each operator shall supply sufficient toals to operate each piece of equiprnent as specified. The equipment to be provided Is as follows: Snowblower, minimum SHP, with a minimum width of 20 inches and maximum width of 36 inches. Backpack blower. Tractor, four-wheel drive minimum 25HP, 48 inches wide and plow width, 48 inches. 39

Shovels and/or any other equipment as necessary to perform snow removal services in this contract. SNOW PLOWING, REMOVAL AND SALTING: Sidewalks, Paths, Crosswalks, Sus Shelters and Stops Time for payment for.snow plowing, removal and salting services will start when the contractor's equipment and personnel arrive at the Public Works Building at 25 Lakeside Avenue. Time will cease when released by the Superintendent of Public Works or his designee. No traveling time will be paid between the contractor's site and the Public Works Building. The contractor must notify the Superintendent or his designee prior to leaving the route for any reason. No fuel or equipment will be supplied, Time for payment will not include down time due to fallure of contractor’s equipment, rest breaks, or meals. No repairs will be made by Township employees, The Township will not be responsible for any damage to the contractor's property. . Sait will be supplied by the Township. Sidewal Event snowfall amount Time allowed to clear all locations after snow ceases Up to 4 inches 4 hours 4 inches to 8 inches 6 hours & inches to 12 inches B.hours 12 inches to 18 Inches 12 hours Over 18 inches 24 hours The contractor will be compensated a minimum of 4 hours for equipment and personnel at the hourly rates bid for the equipment and personnel assigned plus a jump sum amount for final cleanup dependent upon the amount of snow per the above schedule and as bid all in the proposal. SALTING: FOR OPTION 1 AND 2 The Township will provide and load salt for the operations covered under this proposal from either the Public Works Building, 25 Lakeside Avenue or the Environmental and Recycling Center, 590 Mt. Pleasant Avenue. The Superintendent of Pablic Works or his designee will direct the contractors on the use of salt throughout the entire snow/ice event including pre salting and post event salting. CALCIUM CHLORIDE: FOR OPTION 3 This will need to be provided by the vendor and should be calculated in your bid, ~ Calcium chloride in pellet form: purity (e.g., 93% minimum assay for pellets) 40

RULES AND REGULATIONS FOR SNOW REMOVAL SERVICES FROM SIDEWALKS, PATHS, CROSSWALK AND BUS SHELTERS AND STOPS WITHIN THE TOWNSHIP 1. All tractars, equipment, and personnel to be used in these operations shall be inspected atthe Township's Public Works Facility located at 25 Lakeside Avenue, West Orange, NJ. 07052 by Township personnel in the presence of the Contractor's drivers prior to the snow season. 2. The Contractor shall accept a route that may be assigned for snow remaval and will perform all snow removal services required In a manner satisfactory to the Township, and will carry out all directions and instructions given by the Township ar his designee. 3 The Contractor shall accept full responsibility for the care and protection of ail equipment belonging to the Township while in his custody and will reimburse the Township for all losses of or damage to such equipment when, in the judgment of the Township sald Contractor has been derelict in caring for same. 4, The Township of West Orange will not be responsible for any damage to the Contractor's tractor or tractors due to mounting of snow removal equipment. 7. All tractors and crews shall be read: i arises in storm conditions. [ 8. All equipment belonging to the Township shail be properly housed, if necessary, and kept In proper working | order. 9. The Contractor and crews will thoroughly familiarize themselves with the physical conditions and locations of sidewalks, paths, crosswalks, and bus shelters and stops in the routes allotted. 10. immediately before praceeding to work the contractor shall notify headquarters. Ii. The Township may transfer any tractor and crew to any ather route of section of the Township when necessary to carry on the work. 12. Contractors shall supply a sufficient number of crew members to Operate tractors and blowers continuously from the beginning of operations until sidewalks, paths, crosswalks, and bus shelters and stops are thoroughly cleaned to full width and to the satisfaction of the Township. i. Contractor and crew members shall report to the following locations, to be loaded with de-icing material for snow and ice cantrol for option 1 and 2. **NOTE Option 3 de-icing materials shall be Included in the tontract/supplied by the vendor. ** | i i 1 | i * “Public Works Salt Dome, 25 Lakeside Avenue, West Orange, N.1, 07052 * West Orange Environmental Center,

de-icing materials shall be Included in the tontract/supplied by the vendor. ** | i i 1 | i * “Public Works Salt Dome, 25 Lakeside Avenue, West Orange, N.1, 07052 * West Orange Environmental Center, 590 Mt. Pleasarit Avenue, West Orange, NJ. 07052 14, Upon “Snow Removal Order’ Contractors will immediately proceed to remove snow thelr respective assigned routes. . 45. “Headquarters” used In these rules and regulations shall mean the Publie Works Buifding focated at : 25 Lakeside Avenue, West Orange, N.J. 97052, Telephone # (973) 325-4067, 41

16. 17, 18, 19. 20, a1. 22, All crews of the contractor shall call “Headquarters” each time they make a complete circuit of their respective routes and give reports of progress and conditions and will be monitored by a Township supervisor. In case of accident to equipment, or if work is not progressing satisfactorily, “Headquarters” MUST be notified immediately. Contractor's crews will continue to work untess otherwise ordered by the Tawnship. After such work has been completed and before turning in, contractor's crews shall notify “Headquarters,” Upon orders from “Headquarters,” all contractors’ crews shall then return home, Contractors shall maintain clase communication with Headquarters by advising of snowfall and weather conditions in their respective sections. The Township agrees, as part of the contract, that each tractor, piece of equipment or personnel actually hours_for_each_snow_fall-for-which-said-— used for these operations shall be used a minimum of four equipment use 2 a tt a ie tractors, or personnel which it orders from the Contractor for a period of four (4) hours. However, there removal a5. 26. 27. 28. 29, shallbe-no obligation on the part of the Township to order @ greater number of tractors than the Township may deem necessary for handling of the particular snow fall for which the tractors are called. These four (4) hours may include stand-by rate hours which are one half the bid rate, The operator of each equipment shall receive fifteen (15) minutes time off after each three (3) hour period of snow removal, All snow removal shall be for the entire width of sidewalk. The Contractor shall not. dispose and pile snow property_immediately-adjacent-to-the-sidewalks-paths;-crosswalks-and | bis stops that are being serviced. Township supervisory personnel will be assigned as inspectors an all routes. Contractor’s crews should be instructed to carry out all instructions given by these inspectors in the absence of inspectors, contractor's driver should be instructed to call in at the end of each round, as outlined ini the “Rules and Regulations.” The use of these tractors, equipment, and personnel for any purpose other than on Township sidewalks, paths, crosswalks, and bus shelters and stops or other Township maintained facilities is strictly forbidden and shall be deemed sufficient cause for cancellation on the

er than on Township sidewalks, paths, crosswalks, and bus shelters and stops or other Township maintained facilities is strictly forbidden and shall be deemed sufficient cause for cancellation on the contract, Upon assembly orders, the Township reserves the right to place contract tractors, equipment, or personnel on stand-by rate on location or during the course of any storm when it is determined ta interrupt snow removal operations and then resume shortly thereafter at the discretion of the Superintendent of Public Works or his designee. All vehicle operators to have Proper operator's licenses for the vehicle. This includes a valid New Jersey CDL when needed, Contractors shall maintain clase communications with Headquarters by advising of snow fall and weather conditions In thelr respective sections. 42

PROPOSAL OPTION 1- NORTHEAST AND NORTHWEST QUADRANTS No Bid Snow Plowing and Salting for the Department of Public Works, Township of West Orange, N.J., Sidewalks, Paths, Crosswalks, Bus Stops and Shelters Contractor shall always have shovels, ice choppers, buckats and/or wheel barrows to carry for snow removal operations. TO THE TOWNSHIP COUNCIL, TOWNSHIP OF WEST ORANGE, N. J. The undersigned has read the advertisement, instruction to bidders, scope of work, and rules and regulations for Snow Removal Services from Sidewalks, Paths, Crosswalk and Bus Shelters and Stops within the Township for 2025- 2026 . The undersigned agrees to furnish the equipment, with operator and personnel below Far Items 1A and 18 there will be a minimum of two crews anda maximum of four crews during the event. For Item IC there will be a minimum of zero and maximum of two crews during the event. ITEM DESCRIPTION UNIT PRICE PER FOUR PERSON =MINIMUM AMOUNT | CREW PER HOUR HOURS {UNIT PRICE XANOURS) 1A Two (2) Snow Blower with Operators 4 Minimum 5 HP; Minimum Width 20”, Max. Width 36”; Plas two(2) Shovelers/Salters 1B Min, Two (2) Backpacks Blowers with Operators; Plus, One (4) Shaveler /Salter if blowable ic One (41) Four Wheel Drive Tractor 4 with Operator, Maximum Width of Tractor 48”; Plow Width 48”, Min. HP 20 plus, three (3) Shovelers, Saiters and/or Blowers TOTAL ITEMS 1A, 1B, 1¢ JN WORDS. 44

| Basis of Award for Option 1 is the bidder with the lowest total price for ail Items, 1A, 18 and 1C subject to meeting all the other requirements of the bid. . shall make this proposal with full knowledge of the stipulations and requirements. If this contract is awarded to our firm we enter inta the same with good and sufficient sureties for faithful performance. No Bid Name, Address i Date, Phone Number. By, (Signature and Title of Company Officer authorized to execute contract) PLEASE SUBMIT PROPOSAL IN DUPLICATE, 45

PROPOSAL OPTION 2- SOUTHEAST AND SOUTHWEST QUADRANTS No Bid Snow Plowing and Salting for the Department of Public Works, Township of West Orange, N.J., Sidewalks, Paths, Crosswalks, Bus Stops and Shelters Contractor shall always have shovels, ice choppers, buckets and/or wheel barrows to carry for snow removal operations at Sidewalks, Paths, Crosswalks, Bus Stops and Shelters. TO THE TOWNSHIP COUNCH, TOWNSHIP OF WEST ORANGE, N. J. The undersigned has read the advertisement, Instruction to bidders, scope of work, and rules and regulations for Snow Removal Services from Sidewalks, Paths, Crosswalk and Bus Shelters and Stops within the Township for 2025- 2026 The undersigned agrees to furnish the equipment, with operator and personnel For Iterns 2A and 28 there will be a minimum of two crews and a maximum of four crews during the event, For Item 2C there will be a minimum of zero and maximum of two crews during the event. {TEM DESCRIPTION UNIT PRICE PER FOUR PERSON =MINIMUM AMOUNT CREW PER HOUR HOURS {UNIT PRICE X 4 HOURS) 2A Twa (2) Snow Blower with Operators 4 Minimum 5 HP; Minimum Width J”, Max, Width 36"; Plus two (2}- Shovelers/Salters 2B Min. Two (2) Backpacks Blowers with Operators; Plus, One (1) Shoveler /Salter If blowabla 2c One (1) Four Wheel Drive Tractor 4 with Operator, Maximum Width of Tractor 48”, Plow Width 48”, Min. HP 20 plus, three (3) Shovelers, Salters and/or Blowers TOTAL ITEMS 2A, 2B, 2C IN WORDS 46