Township Council Meeting — Packet

upon an assumed 8-week construction period: A. Bidding Services: (1) Preparation of the Notice to Bidders for the Township Purchasing Agent for publication. (2) Respond to bidders' questions and issue addenda/clarifications as required. (3) Attend the bid opening. (4) Obtain, tabulate, and evaluate submitted bids. (5) Review bids and bidders' qualifications. (6) Prepare the award of contract recommendation. B. Construction Administration Services (1) Coordinate and chair a pre-construction meeting with the Township and the selected contractor. (2) Review contractor submittals. (Assume a total of four (4) submittals.) (3) Provide eight (8) weeks of part-time construction inspection services. It is assumed that inspection will require 12 hours per week plus one full day (8 hours) for installation of the precast slabs, totaling 104 hours. Page | 4

Luddington Road Sidewalk Panel Replacement (4) Review and process contractors’ applications for payment. (5) Review and process contractors’ change orders, if any. (6) Prepare a punch list of the project upon substantial completion. (7) Provide final/completion certificate. Assumptions and Exclusions 1. Existing utilities will be located from above-ground observation and as-built drawings provided by utility companies only. If underground investigations are requested, this proposal will be amended accordingly. 2. It is assumed that subsurface investigations and geotechnical engineering services are not required for this project. 3. It is assumed that an application for Soil Erosion and Sediment Control plan certification is not required for this project. 4. Any existing easements are to be supplied by the Township for incorporation in the right-of-way Survey. 5. Investigations and construction considerations relating to the detection, remediation, or mitigation of regulated materials within the site soils are specifically excluded from the scope of work. 6. NJDEP FHA Determination, Freshwater Wetland Delineation, and/or related permits are not anticipated and not included. Should an application for any NJDEP permits be required, this proposal shall be amended. 7. Construction stakeout services are excluded. 8. It is acknowledged that the RFP requires a lump sum fee for part-time inspection, which has been provided. GPI typically invoices for construction administration (including inspection) on an hourly basis, allowing the client to position themselves for cost savings in cases where the contractor’s efficiencies result in a lesser inspection effort than assumed in the proposal. Page | 5

Luddington Road Sidewalk Panel Replacement Similar Project Experience Greenman-Pedersen's broad-based engineering experience spans a range of multifaceted construction projects and diverse public works. Greenman-Pedersen has completed numerous municipal and county bridge and roadway projects, including scoping, feasibility studies, bridge/culvert replacement and rehabilitation projects, roadway reconstruction and realignment projects. Our expertise in designing and planning projects spans roadway and drainage improvement projects, as well as large-scale bridge rehabilitation and reconstruction. Similar Project Design Experience Rehabilitation of the Caldwell Place Culvert, Private Driveway over Tributary to Rahway River, Township of Springfield, Union County, NJ 2018-2020. Construction Cost $516K The project included a field inspection, condition evaluation, and rehabilitation of the existing culvert, which consisted of a cast-in-place concrete slab superstructure supported on concrete abutments. The initial phase of work consisted of a field inspection of the culvert to assess its existing condition and evaluate rehabilitation options. Following the inspection, preliminary and final designs were performed for the replacement of the existing superstructure with reinforced concrete voided slab beams and the isolated repair of the substructure concrete. The project also included the preparation of construction staging plans, part-time construction inspections, and extensive coordination with adjacent businesses throughout the construction period. Client: Springfield Township, Michael Disko, Director of Engineering, 973-912-2219 Railroad Avenue / Main Street Stormwater Improvements Project, Califon Borough, Hunterdon County, NJ 2013-2014. Construction Cost $147K Proposed improvements included replacement of the existing antiquated stormwater piping and open channel system, design of a stormwater conveyance relief pipe and precast diversion chambers, and replacement of County Structure J-8 with a precast structure. The project included the final design and preparation of contract documents, as well as extensive coordination with State and Federal Agencies, including the preparation of a Categorical Exclusion Document (CED). The project also included processing requests for reimbursement from State and Federal agencies. Client: Califon Borough, Charles Daniel,

ing the preparation of a Categorical Exclusion Document (CED). The project also included processing requests for reimbursement from State and Federal agencies. Client: Califon Borough, Charles Daniel, Mayor, cdaniel@califonboro.net Replacement of County Bridge No. E0203, Orchard Road over Tributary to Bedens Brook, Township of Montgomery, Somerset County, NJ 2016-2018. Construction Cost $748K The project consisted of the replacement of a 5’ single-span steel multi-stringer and masonry jack arch supported on masonry abutments. The project included the preliminary and final design of the replacement structure, consisting of a prefabricated concrete 4-sided box culvert and cast-in-place concrete wingwalls with stone veneer. The project also included the preparation of NJDEP Permit applications, Soil Conservation District approval, easement acquisition, detour plans, and extensive coordination with utility companies for utility accommodations. Client: Somerset County, Brian Maurer, P.E., Supervisor of Bridges, 908-231-7024 Page | 6

Luddington Road Sidewalk Panel Replacement Fee Proposal and Hourly Rates FEE PROPOSAL Survey & Design Our Lump Sum fee to perform the tasks outlined in the Scope of Work are as follows: Surveying Services .................................................................................................................. $7,920.00 Civil Engineering Services ..................................................................................................... $36,020.00 Bidding Services ...................................................................................................................... $4,040.00 TOTAL SURVEY & DESIGN: ........... $47,980.00 Construction Administration Our fee to perform the tasks outlined in the Scope of Work are as follows: Construction Administration Services .................................................................................... $11,960.00 TOTAL CONSTRUCTION ADMINISTRATION BUDGET: ....... $11,960.00 HOURLY BILLING RATES As submitted in our Qualification package to the Township of West Orange on December 3, 2024, following are our municipal billing rates: PROFESSIONAL ENGINEER SENIOR PROJECT MANAGER, ENGINEERING SENIOR DESIGNER DESIGNER INSPECTOR ENGINEERING TECHNICIAN PROFESSIONAL LAND SURVEYOR SENIOR PROJECT MANAGER, SURVEYING PROJECT SURVEYOR SURVEYING TECHNICIAN PARTY CHIEF INSTRUMENT PERSON TECHNICAL TYPIST $ $ $ $ $ $ $ $ $ $ $ $ $ 190.00 165.00 125.00 95.00 105.00 85.00 170.00 150.00 135.00 105.00 110.00 95.00 75.00 Page | 7

Luddington Road Sidewalk Panel Replacement Project Schedule GPI is committed to adhering to the Township’s goal to advertise for bids by Winter/Spring 2026. We anticipate work will proceed within one (1) week after receipt of the Township’s resolution awarding the contract. We have the resources to complete the project in a timely fashion, and we are confident that we can achieve the Township’s goal. We have assumed a January 15, 2026, contract award and have prepared the following Project Schedule based on an anticipated project duration of 105 days: Page | 8

Luddington Road Sidewalk Panel Replacement Sample Insurance Certificate Page | 9

HOURS ESTIMATE CIVIL / STRUCTURAL ENGINEERING GREENMAN-PEDERSEN, INC. - ESTIMATE SHEET Project Name: Description: Client: Location: Date: Luddington Road Sidewalk Panel Replacement Replacement of Sidewalk Panels Township of West Orange Luddington Road November 26, 2025 Professional Engineer GPI Job Title Project Manager Sr. Designer JOB TASK 1 - Surveying Services Designer Engineering Technician TASK TOTAL HOURS TOTAL COST 4 8 4 56 132 28 64 $8,640.00 $15,060.00 $4,000.00 $8,320.00 4 28 $4,040.00 20 308 $40,060.00 110 $11,960.00 110 $11,960.00 Admin. Support See Survey Hours Estimate 2 - Civil Engineering Services Structural Design Contract Drawings and Specifications Meetings Prepare Bid Package 24 8 4 8 8 16 16 12 16 24 8 80 24 16 3 - Construction Administration Services Bidding Services 4 12 8 48 64 72 2 4 2 4 Civil Engineering Services Hours Construction Administration Services Construction Administration Services Hours Billing Rate Inspector $ 190.00 $ 104 0 0 104 0 165.00 $ 0 125.00 $ 104 95.00 $ 105.00 $ 0 0 85.00 $ 75.00

HOURS ESTIMATE SURVEY GREENMAN-PEDERSEN, INC. - ESTIMATE SHEET Project Name: Description: Client: Location: Date: Luddington Road Sidewalk Panel Replacement Replacement of Sidewalk Panels Township of West Orange Luddington Road November 26, 2025 GPI Job Title JOB TASK 1 - Surveying Services Topographic Survey and Right-of-Way Utility Coordination Hours Billing Rate Professional Surveyor Sr. Project Manager Project Surveyor Surveying Technician 2 8 4 12 12 8 16 12 12 20 16 2 $ 170.00 $ 150.00 $ M:\PROPOSAL\TJA\West Orange\2025 Luddington Road\West Orange Luddington Rd - Fee Breakdown 11-21-25.xlsx 135.00 $ 105.00 $ Party Chief Instrument Person 0 110.00 $ TASK TOTAL HOURS TOTAL COST 4 50 16 $6,180.00 $1,740.00 4 66 Admin. Support 95.00 $ 75.00 $7,920.00

7-26 RFP for Luddington Road - Sidewalk Panel Replacement PROPOSALS RECEIVED ON: 12/5/2025 1 2 3 4 5 Boswell Inc. Hackensack, NJ CME Associates Howell,NJ Greenman-Pedersen Inc. Morris Plains,NJ* PS&S LLC. Warren,NJ Suburban Consulting Engineers Inc. Flanders,NJ Amount Amount Amount Amount Amount No Response No Response Awarded By Township of West Orange on: TASK DESCRIPTION 1 Land Surveying Services $5,950.00 $8,000.00 $7,920.00 2 Civil Engineering Services $21,000.00 $11,500.00 $36,020.00 $4,040.00 Bidding Services 3 Construction Administrative Services Proposal Total without Construction Inspection Proposal Total with Construction Inspection $12,550.00 $12,000.00 $11,960.00 $26,950.00 $39,500.00 $19,500.00 $31,500.00 $47,980.00 $59,940.00 - *Greenman-Pedersen Inc.'s proposal includes the services of a Structural Engineer. The two other responsive parties failed to mention the need for structural investigation and adherence to structural design standards. GPI has conducted a site visit and has demonstrated the most appropriate qualifications and services for this project. -