Township Council Meeting (formerly 2.24.26) — Packet

RESOLUTION AUTHORIZING COMPETITIVE CONTRACTING PROCESS This resolution will allow the Township to prepare a request for proposal in which the Competitive contracting methodology will be used according to State Statute. The proposal will be prepared with the ranking of criteria so an award can be made based on multiple factors. WHEREAS, the Township of West Orange (the “Township”) is in need of Professional Planning and Technical Support Services; and WHEREAS, the Township seeks the services of a professional and experienced Professional Planning firm to provide planning and technical support services under the U.S. Department of Transportation (USDOT) Safe Streets and Roads for All (SS4A) Grant Program; and WHEREAS, the Local Public Contracts Law (the “LCPL”) N.J.S.A. 40A:11-4.1 (m) authorizes the Township to utilize competitive contracting in lieu of the standard public bidding process for procurement of specialized goods and services where the price exceeds the bid threshold; and WHEREAS, competitive contracting in lieu of public bidding allows the Township to evaluate and score proposals based on weighted criteria, including technical, management and cost related criteria to ensure that the most Professional Planning firm is obtained to meet the needs of the Township; and WHEREAS, the professional planning services constitute professional services under the LCPL as the services are rendered by a person authorized and regulated by law to practice, and the performance of which services require knowledge of an advanced type in a field of learning acquired by a prolonged formal course of specialized instruction and study; and WHEREAS, N.J.S.A. 40A:11-4.3 of the LPCL requires that the Township Council adopt a resolution authorizing to utilize competitive contracting in order to initiate the process. NOW HEREBY BE IT RESOLVED, by the Council of the Township of West Orange, that the Township be and hereby authorized to utilize competitive contracting to solicit and review proposals for the contract for Professional Planning and Technical Support Services. Karen J. Carnevale, R.M.C Municipal Clerk Adopted: February 24, 2026 Susan Scarpa Council President

66-26 February 24, 2026 RESOLUTION AUTHORIZING THE REFUND OF ROAD OPENING PERMIT FEES FOR INSTALLATION OF UNDERGROUND UTILITIES WHEREAS, on behalf of Altice/Cablevision, TriStrux, LLC, 473 US Highway 46, Clifton, NJ 07011 submitted road opening permit fees for the installation of underground utilities on Reid Street, Ash Avenue and Hillcrest Avenue; and WHEREAS, pursuant to N.J.S.A. 48:5A-30(a), the CATV company to which the municipal consent is issued shall annually pay to each municipality served by the CATV company, in lieu of all other franchise taxes and municipal license fees, a sum equal to two percent of the gross revenues from all recurring charges in nature of subscription fees paid by subscribers to its cable television reception service in such municipality; and WHEREAS, Altice/Cablevision, TriStrux, LLC had in fact made its payment in accordance with N.J.S.A. 48:5A-30(a), and under such circumstances, the CATV company is not responsible to paying individual road opening permits, but was inadvertently charged and in fact paid for the same in the amount of $9,325.00; and WHEREAS, by letter dated, February 4, 2026, the Municipal Engineer requested a refund be issued to TriStrux, LLC; and NOW, THEREFORE, BE IT RESOLVED by the Township Council of the Township of West Orange that the road opening permit fees for Reid Street, Ash Avenue and Hillcrest Avenue be refunded to TriStrux, LLC, 473 US Highway 46, Clifton, NJ 07011 in a total amount of $9,325.00. Formatted: Font: Bold Deleted: ¶ ¶ ¶ RESOLUTION¶ Deleted: ¶ Deleted: ¶ Deleted: ¶ Deleted: ¶ Deleted: ¶ Deleted: ¶ Formatted: Font: Calibri Formatted: Font: Not Bold Formatted: Left, Line spacing: single Formatted: Left Deleted: pursuant to N.J.S.A. 48:5A-30(a), the road opening permit fees submitted by ¶ ¶ ¶ TriStrux, LLC are not applicable to perform the installation of underground utilities; … Formatted: Font: Not Bold Deleted: ¶ Deleted: ¶ Karen J. Carnevale, R.M.C. Municipal Clerk Susan Scarpa, Council President Adopted: February 24, 2026 I hereby certify funds are available from Account No: $9,325.00 Deleted: ¶ ¶ Deleted: ____________________________ _______________________… Deleted: Deleted: Township Deleted: ¶ ¶ Deleted: : _____________________________ John Ditinyak, Chief Financial Officer Deleted: Deleted: Account No. Formatted: Font: Bold ______

67-26 March 3, 2026 Resolution to Authorize the Purchase and Installation of an Electronic Sign through the Education Services Commission of NJ (ESCNJ) Cooperative Contracts # ESCNJ 24/25-38 Co-op # 65MCESCCPS WHEREAS, the Township of West Orange received full grant funding through The New Jersey Association of County and City Health Officials (NJACCHO) to replace the electronic sign at OSPAC; and WHEREAS, pursuant to the provision made in the Local Public Contracts Law N.J.S.A. 40A:11-5(2) the Township as a Local Government Unit, may without public advertising for goods or services enter into contracts already secured by the United States of America, the State of New Jersey, County or Municipality; and WHEREAS, the Township as a member of the Educational Services Commission of NJ (ESCNJ) cooperative can utilize the cooperative contracts with the following Company see quote annexed hereto for cost detail: KC Sign & Awnings 142 Conchester Highway Aston, PA 19014 NJ State Approved Co-op No. 65MCESCCPS Bid Number ESCNJ 24/25-38 NOT TO EXCEED $47,485.00 NOW, THEREFORE BE IT RESOLVED, by the West Orange Township Council that the Contract for new electronic sign and installation for OSPAC be awarded to the abovementioned company. BE IT FURTHER RESOLVED, that the Purchasing Agent, on behalf of the Township issue and execute Purchase Order for the amount awarded with funds certified available by the Chief Financial Officer. Karen J. Carnevale, R.M.C., Municipal Clerk Susan Scarpa, Council President Adopted: March 3, 2026 I certify funds are available from Account No(s): 01-2040-41-5020-232 $39,300.00 03-2704-22-0200-040 $8,185.00 John C. Ditinyak, Chief Financial Officer

67-26 KC Sign & Awnings 142 Conchester Highway Aston, PA, 19014- USA Phone: (610)-497-0111 Fax: (610)-497-0110 www.kcsignco.com info@kcsignco.com Quote Submitted To: TOWNSHI040 Michael Fonzino Township of West Orange 66 Main Street West Orange, NJ 07052- USA Quotation Number 088114 Quantity 1 Phone: Thank you for your order. (973) 325-4123 Ext. Fax: Email Job Name and Location OSPAC 4 Boland Drive West Orange, NJ 07052- USA mfonzino@westorange.org Quote Date 1/14/2026 Payment Terms Contact Page 50 Dep/Bal JP Page 1 of 2 Description Unit Price Extended Price ESCNJ Co-Op: Signs and Graphics Bid #ESCNJ 24/25-38 Custom Fabricated V-Frame Sign with Electronic Message Center, to include: Single-Side Sign Cabinets - Quantity (2) - Overall Dimension - 56"h x 64.5"w - All Aluminum Construction - 1-Color Matthews Painted Finish - Color ___________ Electronic Message Center - Single-Sided - Quantity (2) - Cirrus Outdoor Series 6mm 192 x 192 Pixel Matrix - Full Color Pixel Configuration - 281 Trillion Colors - 48" x 48" Active Viewing Window - 7,500+ Brightness Level (Nits) - 160 Degree Viewing Angle - Cell Modem Data Connection - Lifetime Online Software Training and Technical Support - 5 Year Manufacturer's Warranty (Parts) - 1 Year Labor Warranty Installation: - Above installed onto existing masonry - Front of "V" to be Enclosed with 56"h x 24"w Aluminum - Existing Dimensional Letters and Logo to be Re-Used - Remove and dispose of old sign - Connection to customer supplied electric run to site - Dedicated electrical line is required for LED Display *(1) Dedicated 120 volt 20 AMP line is required for LED* *(1) Additional 120 volt line is required for Sign Cabinet**Electric must be run to site of sign prior to installation. If electric is not provided at time of installation, customer may subject to a $1,500 return trip charge. $46,095.00 1 $46,095.00 Cost for Sign Permit Acquisition - Staff time to apply for permits and follow up with municipality: - The actual cost of the sign permit is not included in this price, - Additionally if an electrical permit, engineers drawings, or 3rd party inspections are required, they will be added to the final invoice due upon installation $695.00 $695.00

Quotation Number Quote Date Payment Terms Contact Page 088114 1/14/2026 50 Dep/Bal JP Page 2 of 2 Quantity 1 Description Unit Price Extended Price Engineer's Drawings for Ground sign 25 ft high and under. Price Per Drawing. - If engineer's drawings specify additional structure beyond the estimated amount, an additional charge will apply *Price is per required drawing $695.00 Quotes are valid for 15 days. Price subject to change due to tarrifs. 50% down on any order, balance due upon completion.. Customer is required to approve the Taxable: final design; correct spelling is the responsibility of the customer and must be checked prior to approval. Any errors or omissions discovered after approval are the customer’s responsibility. Sketches and artwork remain the property of KC Sign and are not to be shared with any design, graphics, printing or sign company without NonTaxable: written permission. Quoted prices do not include permit costs. If KC Sign is contracted to obtain permits, an acquisition fee will apply. All costs of permits, licensing SalesTax: fees, engineered and electrical drawings, 3rd party inspections and any other item required by the municipality are the customer’s responsibility. Electric must be Freight: supplied to the site by the customer; if not available additional charges will apply for electric hook-up. Quoted prices do not include applicable taxes. Customer must supply a tax exemption certificate to be exempt from sales taxes. All signs are the property of KC Sign until paid in full. All signs are custom made therefore any Misc: cancellation of work will result in the forfeiture of deposit monies. KC Sign does not offer refunds on any products. Standard Warranty is available on all signs. Total: Damages occurring from “acts of God” are beyond our control and do not fall under any warranties. $695.00 $0.00 $47,485.00 $0.00 $0.00 $0.00 $47,485.00 Thank You For: Township of West Orange SIGNATURE: X_________________________________ DATE: _________

68-26 February 24, 2026 RESOLUTION WHEREAS, the Township Council of the Township of West Orange has determined that there exists a need to provide the following professional services for the Township: ___Miscellaneous Financial Services; and WHEREAS, pursuant to the New Jersey Local Unit “Pay to Play Law, N.J.S.A. 19:44A-20.4 et seq., the Township has sought said qualified professional services through the use of a “fair and open process,” as defined in N.J.S.A. 19:44A-20.7; and WHEREAS, the Professional Services are exempt from the requirements of public bidding pursuant to the Local Public Contracts Law, more specifically, N.J.S.A. 40A:11-5(1)(a)(i); and WHEREAS, as required by this law, the Township provided sufficient notice of its Request for Proposals/Qualifications; publicly solicited RFPs through the utilization of the Township’s official Web site; established an award and disclosure process documented in writing prior to soliciting any RFPQs; publicly opened all proposals; and publicly will award the Contract via this Resolution of the Township Council; and WHEREAS, the Township has determined that retaining __Battaglia Associates, LLC of 153 East Allendale Road, Saddle River, New Jersey 07458 _ will be the most advantageous to the Township, all relevant factors considered; and, NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Township of West Orange in the County of Essex, State of New Jersey that _ Battaglia Associates, LLC of 153 East Allendale Road, Saddle River, New Jersey 07458_ be and is hereby approved for this professional service for a term expiring on December 31, 2026; and BE IT FURTHER RESOLVED, that the Mayor and Township Clerk are hereby authorized to sign the agreement on behalf of the Township, which shall be available for public inspection in the office of the Township Clerk; and, BE IT FURTHER RESOLVED, that the Business Disclosure Entity Certification and the Determination of Value Certification be placed on file with this resolution; and BE IT FURTHER RESOLVED, that compensation for services rendered shall be claimed, approved and paid in the manner set forth in N.J.S.A. 40A:5-16 and pursuant to a professional service agreement to be entered between the parties; and, BE IT FURTHER RESOLVED, that the maximum dollar amount of this contract is reasonably estimated to be $35,000.00 over the contract term; however, the

agreement to be entered between the parties; and, BE IT FURTHER RESOLVED, that the maximum dollar amount of this contract is reasonably estimated to be $35,000.00 over the contract term; however, the Township is not obligated to spend this amount and if exceeded, can be funded by additional encumbrances; and, 1

BE IT FURTHER RESOLVED, that the Township Clerk shall cause a notice of the adoption of this resolution to be printed in a qualified newspaper within ten (10) days after passage hereof. I, Karen J. Carnevale, Township Clerk for the Township of West Orange, County of Essex, State of New Jersey, do hereby certify this is a true and correct copy of the resolution adopted by the Township Council at its Regular Meeting held on February 24, 2026. Karen J. Carnevale, R.M.C., Municipal Clerk Susan Scarpa, Council President Adopted: February 24, 2026 I certify funds are available from Account No(s): Acct # 01-2010-00-2802-070 *Amount NTE: $35,000.00 John C. Ditinyak, Chief Financial Officer 2

69-26 February 24, 2026 RESOLUTION WHEREAS, the Township Council of the Township of West Orange has determined that there exists a need to provide the following professional services for the Township: ___Municipal Planning Services; and WHEREAS, pursuant to the New Jersey Local Unit “Pay to Play Law, N.J.S.A. 19:44A-20.4 et seq., the Township has sought said qualified professional services through the use of a “fair and open process,” as defined in N.J.S.A. 19:44A-20.7; and WHEREAS, the Professional Services are exempt from the requirements of public bidding pursuant to the Local Public Contracts Law, more specifically, N.J.S.A. 40A:11-5(1)(a)(i); and WHEREAS, as required by this law, the Township provided sufficient notice of its Request for Proposals/Qualifications; publicly solicited RFPs through the utilization of the Township’s official Web site; established an award and disclosure process documented in writing prior to soliciting any RFPQs; publicly opened all proposals; and publicly will award the Contract via this Resolution of the Township Council; and WHEREAS, the Township has determined that retaining __Heyer, Gruel & Associates of 236 Broad Street Red Bank, New Jersey 07701 _ will be the most advantageous to the Township, all relevant factors considered; and, NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Township of West Orange in the County of Essex, State of New Jersey that _ Heyer, Gruel & Associates of 236 Broad Street Red Bank, New Jersey 07701_ be and is hereby approved for this professional service for a term expiring on December 31, 2026; and BE IT FURTHER RESOLVED, that the Mayor and Township Clerk are hereby authorized to sign the agreement on behalf of the Township, which shall be available for public inspection in the office of the Township Clerk; and, BE IT FURTHER RESOLVED, that the Business Disclosure Entity Certification and the Determination of Value Certification be placed on file with this resolution; and BE IT FURTHER RESOLVED, that compensation for services rendered shall be claimed, approved and paid in the manner set forth in N.J.S.A. 40A:5-16 and pursuant to a professional service agreement to be entered between the parties; and, BE IT FURTHER RESOLVED, that the maximum dollar amount of this contract is reasonably estimated to be $85,000.00 over the contract term; however, the Township is not obligated

etween the parties; and, BE IT FURTHER RESOLVED, that the maximum dollar amount of this contract is reasonably estimated to be $85,000.00 over the contract term; however, the Township is not obligated to spend this amount and if exceeded, can be funded by additional encumbrances; and, 1