Township Council Meeting — Packet

Attachment A

DEPUTY CHIEF OF POLICE DALGAUER TERM SHEET FOR EMPLOYMENT CONTRACT TERM The term of this agreement shall be from December 1, 2025 through December 31, 2028. RETENTION OF BENEFITS Except as otherwise provided herein, all rights, privileges, economic and non-economic benefits including but not limited to the provision of Health Benefits, Prescription Plan, Dental Insurance, Paid Time Off (PTO), PFRS Pension and Accumulated Sick Time Payout at retirement which the Deputy Chief of Police Dalgauer has heretofore enjoyed and is presently enjoying, shall be maintained and continued by the Township during the term of this Agreement at not less than the highest standards in effect at the commencement of these negotiations resulting in this Agreement. The provisions of all municipal ordinances and resolutions, except as specifically modified herein, shall remain in full force and effect during the term of this Agreement and shall be incorporated in said Agreement as if set forth herein at length. MONETARY COMPENSATION a. Base Salary for the Deputy Chief of Police Dalgauer shall be the same base salary earned by a Police Captain plus an additional 24%. b. Longevity for the Deputy Chief of Police Dalgauer shall be paid consistent with the Township's Policy and Procedure Manual in effect as of the signing of this agreement. c. Holiday Pay percentage for the Deputy Chief of Police Dalgauer shall be the same Holiday Pay percentage earned by a Police Captain. d. Police Officer Annual Stipend, Clothing Allowance, and College Credits for the Deputy Chief of Police Dalgauer shall be the same as earned by a Police Captain. RETIREMENT HEALTH BENEFITS Upon retirement with 25 or more years of creditable PFRS pension service, the Deputy Chief of Police Dalgauer shall be provided with full health and prescription benefits at no premium cost to him or his spouse & eligible dependents from the date of his retirement until his death or until his current or future spouse's death, whichever occurs last. Additionally, the Township will reimburse the Deputy Chief of Police Dalgauer any Medicare premiums for Medicare Part A, Part B or Part D, including any Income Related Monthly Adjustment Amount (IRMAA) assessment made by the Social Security 7

Administration or its successor. These benefits shall remain equal to or better than the benefits received by the Deputy Chief of Police Dalgauer and his family as of the last date of service to the Township. When Deputy Chief of Police Dalgauer qualifies for Medicare, benefits will become secondary to Medicare while his Souse and dependents will continue to receive full coverage until children reach the age of 26. When his spouse or disabled children become eligible for Medicare, they will become secondary to Medicare. Child Dependents who are disabled before aging out will retain coverages until the death of the Deputy Chief of Police Dalgauer and his Guardian spouse, whichever occurs last. OTHER CONSIDERATIONS All future rights privileges, economic and non-economic benefits bestowed upon the rank of Police Captain and/or any subordinate rank will automatically be made available to the Deputy Chief of Police Dalgauer without further negotiations for the life of this contract once approved by the Mayor. 8

110-26 March 24, 2026 RESOLUTION WHEREAS, on March 26, 1996, the Township of West Orange adopted Ordinance 1384-96 which authorized the Township to reimburse qualified private communities for the yearly cost of Fire Hydrant Rentals; and WHEREAS, there is attached hereto a report of the Township Engineer recommending reimbursement for 2025 Fire Hydrant Rental costs for the Hilltop Villas Condominium Associations on Herbert Terrace a condominium which is a qualified private community with the formula for reimbursement as set forth in Ordinance No. 1384-96 and codified as West Orange Revised General Ordinance No. 2-72 or in accordance with an Agreement between the private Community and the Township; and WHEREAS, the Township of West Orange wishes to reimburse said qualified community as set forth in the aforementioned report of the Township Engineer. NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of West Orange that the qualified private community as recommended by letter dated March 3, 2026, by the Township Engineer Zayibeth Carballo, be reimbursed, as set forth therein, for 2025 Fire Hydrant Rental. BE IT FURTHER RESOLVED that the Township Business Administrator and/or Comptroller issue the appropriate checks to comply with this Resolution as soon as feasible. Karen J. Carnevale, R.M.C. Municipal Clerk Susan Scarpa, Council President Council President Adopted: March 24, 2026 I hereby certify funds are available from Account No.: _____________________________________________ John Ditinyak, Chief Financial Officer

111-26 March 24, 2026 RESOLUTION WHEREAS , the Township of West Orange is need of Janitorial Maintenance Services at certain facilities; and WHEREAS, the Township of West Orange has advertised for bids, pursuant to the New Jersey Local Public Contracts Law (N.J.S.A 40A: 11-1), for the Janitorial Services at various Township owned facilities; and WHEREAS, at the date, time and place advertised for the opening of said bids, the Township received eleven (11) bids; and WHEREAS, the Qualified Purchasing Agent (QPA) reported that the successful bidder has strictly complied with the bid specifications and is the lowest responsible bidder; and WHEREAS, One Total Contracting, LLC (OTC) submitted the bid at an annual rate of $63, 911.25 in response to the Township’s Request for Bid Proposal for Janitorial Services; and WHEREAS, the term of the Contract shall be for a term of two (2) years commencing on April 1, 2026 with an option to extend the Contract for one additional year; and WHEREAS, the Agreement incorporates the terms and conditions set forth in the Township’s Request for Bid Proposal for Janitorial Maintenance Services and OTC’s bid. NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of West Orange that the contract for the Janitorial Services be awarded to: ONE TOTAL CLEANING 130 GARFIELD AVE. PLAINFIELD, NJ 07062 Consistent with the terms and conditions set forth in the Contract, annexed hereto as Exhibit “A”; and BE IT FURTHER RESOLVED that the Mayor be and is hereby authorized to execute the Agreement on behalf of the Township and the Municipal Clerk be and is hereby authorized to attest to the Mayor’s signature; and BE IT FURTHER RESOLVED, that the Agreement between the Township and OTC shall be maintained in the Municipal Clerk’s office. Karen J. Carnevale, R.M.C. Municipal Clerk Susan Scarpa, Council President Adopted: March 24, 2026 I hereby certify funds are available from Account No.: John C. Ditinyak, Chief Financial Officer

111-26 JANITORIAL SERVICES AGREEMENT This Janitorial Services Renewal Agreement (the "Agreement") is entered this 24th day of March, 2026, between the Township of West Orange ("Township"), with an address of and 66 Main Street, West Orange, NJ 07052 and One Total Cleaning Services, LLC, with legal address and legal place of business at, 130 Garfield Ave., Plainfield NJ, 07062 ("Contractor") (collectively, the "Parties"). WITNESSETH: WHEREAS, the Township solicited responses to Bid Specifications for the award of a Contract for Janitorial Maintenance Services at several municipal buildings owned by the Township, annexed hereto as Exhibit “A”; and WHEREAS, on March 3, 2026, the Contractor submitted the lowest bid for the Bid Specifications at an amount totaling $63,911.25 per year with optional hourly rates of $33.00 per hour for buffing floors and shampooing carpet; a copy of the Contractor’s bid submission is annexed hereto as Exhibit “B”. NOW THEREFORE, IN CONSIDERATION of the covenants and conditions herein and other good and valuable considerations, the receipt and sufficiency of which are hereby acknowledged by the Parties, the Parties hereby agree as follows: 1. Services. The Work covered under this contract is generally described in the Bid Specifications, attached hereto as Exhibit “A”, together with the Bid Documents, annexed hereto as Exhibit “B”, identified by the signatures of the parties hereto are hereby incorporated as a part of this Agreement as if same were set forth at length herein. The major items covered under this contract are clearly described in the Bid Proposal Form. Contractor shall perform janitorial services and provide all cleaning supplies, equipment and materials required therefore (collectively, "Cleaning Supplies") at the Township facilities in compliance with the Bid Specifications annexed hereto as Exhibit A and are incorporated herein and made a part hereof as though fully set forth herein, and in strict compliance with the terms and conditions herein (the "Cleaning Services"). 2. Term. The Term of this Agreement shall be for the period of two years commencing on April 1, 2026 and ending on March 31, 2028 with an option to extend for an additional year if acceptable to both parties. 3. Contract Price. The Township shall pay Contractor for the Cleaning services pursuant to this Contract at the bid price agreed upon in the

xtend for an additional year if acceptable to both parties. 3. Contract Price. The Township shall pay Contractor for the Cleaning services pursuant to this Contract at the bid price agreed upon in the Contractor’s bid proposal: $63,911.25 per year with additional optional hourly rates of $33.00 per hour for buffing floors and shampooing carpeting, which includes all costs of Contractor performing the Cleaning Services in strict compliance with the terms and conditions herein, including but not limited to providing all Cleaning Supplies.

4. Payment Procedures. Any provision of the Contract Documents notwithstanding, the Township shall not be obligated to make a payment or payments to the Contractor, which is otherwise due if, and for so long as, any one or more of the conditions set forth in this paragraph exists. (i) Contractor’s Application for Payment is not in the form or supported by the documentation required by this Agreement. (ii) Any part of such payment is attributable to work, which is defective or not strictly conforming to the requirements of the Contract Documents. (iii) Reasonable evidence exists of damage or loss to the Township or to a third-party to whom the Township is or may be liable, unless such liability has been accepted by Contractor’s insurer. (iv) Reasonable evidence exists that the work cannot be completed within the contract time and that the unpaid balance would be inadequate to cover actual damages or, if applicable, liquidated damages, for the anticipated delay. (v) Reasonable evidence exists that the work cannot be completed for the unpaid balance of the Contract Sum. (vi) Contractor is in default of any material obligations under the Contract Documents, after written notice by the Township of such default to Contractor, and the Contractor has been given a reasonable opportunity to cure such default. In the event that any of the foregoing conditions exist, the Township shall be entitled to withhold from any sum then due or thereafter to become due, including from retained sums, an amount sufficient in the reasonable judgment of the Township to satisfy, discharge and defend against such claims and to make good any losses, prospective losses, costs, attorney’s fees, and other expenses which may result from the existence of such conditions. All other amounts due to the Contractor shall be paid as and when due. Any provision of the Contract Documents notwithstanding, the Township shall not be obligated to make a payment or payments to the Contractor which is otherwise due, if, and for so long as, any one or more of the conditions set forth in this section exist. In the event that the Township withholds payment to the Contractor pursuant to this paragraph, the Township shall withhold only that amount that the Township reasonably believes constitutes a sum equivalent to the value of the item of dispute, and shall release the balance payable under the affected

ownship shall withhold only that amount that the Township reasonably believes constitutes a sum equivalent to the value of the item of dispute, and shall release the balance payable under the affected Application for Payment. 5. Non-Discrimination. A. Contractor shall not discriminate against any worker, employee or applicant for employment because of religion, race, sex, color, national origin, marital status, ancestry, age, physical or mental disability unrelated to ability, or an unfavorable discharge from the military service, nor otherwise commit an unfair employment practice. Contractor further agrees that this article will be incorporated by the Contractor in all contracts entered into with subcontractors furnishing skilled, unskilled and/or craft skilled labor and/or who may otherwise perform any such labor or services in connection with this Contract. B. The Contractor shall comply with all applicable federal, state and local sexual harassment laws.

6. Compliance with Law. All goods, materials, supplies, equipment, and all labor furnished by Contractor and subcontractors of every tier shall comply with all applicable Federal, State and local laws, rules, and regulations relative thereto including, but not limited to, all regulations, rules and/or laws as required by the Federal Occupational Safety and Health Act (OSHA), the New Jersey Department of Labor (NJDOL), the U.S. Department of Labor (USDOL), EEOC, the New Jersey Department of Human Rights (collectively, the "Laws"). To the fullest extent permitted by law, the Contractor shall indemnify, defend, and hold harmless the Township, its officials, officers, employees, and agents from loss or damage, including, but not limited to, attorney's fees, and other costs of defense by reason of actual or alleged violations of any Laws or Law. This obligation shall survive the expiration and/or termination of this Agreement. 7. Indemnity. To the fullest extent permitted by law, the Contractor shall indemnify, defend and hold harmless the Township, and its officials, officers, employees, and volunteers, against all injuries, deaths, damage to property, loss, damages, claims, suits, liens, lien rights, liabilities, judgments, costs and expenses, which may in any way arise directly or indirectly from (i) the Cleaning Services and/or any Repair Work provided hereunder; (ii) any acts and/or omissions of or on behalf of the Contractor, its employees, contractors, subcontractors of any tier, suppliers, and/or agents; and/or (iii) any breach or default under this Agreement by Contractor; in which case Contractor shall at its own expense, appear, defend and pay all charges of attorneys and costs and other expenses arising therefrom or incurred in connection therewith, and if any judgment shall be rendered against the Township in any such action, Contractor agrees that any bond or insurance protection required herein, or otherwise provided by Contractor, shall in no way limit the responsibility to indemnify, keep and save harmless and defend the Township as herein provided. This obligation shall survive the expiration and/or termination of this Agreement. 8. Binding Obligation and Non-Assignability. Contractor shall not assign and/or delegate the whole or any part of this Agreement without the written consent of the Township. All subcontractors shall be approved by the