Township Council Meeting — Packet

103-26 March 24, 2026 RESOLUTION REJECTING THE BIDS RECEIVED FOR THE REPAIR AND MAINTENANCE OF EMS APPARATUS FOR THE WEST ORANGE FIRE DEPARTMENT CONTRACT AND AUTHORIZING THE DIRECTOR OF PURCHASING TO RE-BID THE REPAIR AND MAINTENANCE OF EMS APPARATUS FOR THE WEST ORANGE FIRE DEPARTMENT CONTRACT WHEREAS, on February 18, 2026, the Township of West Orange received bids for the Repair and Maintenance of EMS Apparatus for the West Orange Fire Department contract; and WHEREAS, the Township of West Orange received only one bid submission, from VCI Emergency Vehicle Specialists, LLC (“VCI”); and WHEREAS, the bid submission of VCI is deemed non-responsive because VCI proposed an hourly rate for preventative maintenance for each vehicle, where the RFP solicited a total cost per year for each vehicle. VCI also proposed a 40% mark-up for OEM parts, where the RFP allows a maximum of 25% mark-up; and WHEREAS, it is the recommendation of the Township Council that this bid received be rejected and the contract be re-bid; and NOW, THEREFORE, BE IT RESOLVED by the Township Council of the Township of West Orange that the bid received for Repair and Maintenance of EMS Apparatus for the West Orange Fire Department is hereby rejected; and BE IT FURTHER RESOLVED that the Director of Purchasing is hereby authorized to re-bid the Repair and Maintenance of EMS Apparatus for the West Orange Fire Department contract for the sought-after provision or performance of goods and services. BE IT FURTHER RESOLVED that the Township shall re-advertise the Bid Contract in accordance with N.J.S.A. 40A:11-23 and contact all bidders who responded to the Bid Contract and advise them of the re-bid; and BE IT FURTHER RESOLVED, that this Resolution shall be made available in the Clerk’s Office for reasonable inspection in accordance with applicable law. Karen J. Carnevale, R.M.C. Municipal Clerk Adopted: March 24, 2026 Susan Scarpa Council President