Township Council Meeting — Packet

205-26 Repair and Maintenance of Buses for the West Orange Public Works Department 05.20.2026 at 11:00AM Vendor list and unofficial results A Lembo Car & Heavy Truck Collision Inc 5,000 mile gas $140.00 10,000 mile gas $140.00 76 Riverside Ave 5,000 mile electric $140.00 Hourly repair rate $70.00 Newark, NJ 07104 Hourly over me rate $70.00 973-484-3200 OEM parts mark up 25% Belair Services 5,000 mile gas $255.00 10,000 mile gas $425.00 641 Tremont Ave 5,000 mile electric $425.00 Hourly repair rate $85.00 Orange, NJ 07050 Hourly over me rate $85.00 973-674-2254 OEM parts mark up 20% 5,000 mile gas $400.00 On-Site Fleet Service, Inc. 10,000 mile gas $350.00 36 Edgeboro Rd 5,000 mile electric $225.00 Hourly repair rate $105.00 East Brunswick, NJ 08816 Hourly over me rate $105.00 OEM parts mark up 20% 732-651-1600

206-26 July 21, 2026 RESOLUTION AUTHORIZING A REFUND WHEREAS, on July 5, 2026, Fatisha Sanders, , West Orange, NJ 07052 provided a payment in the amount of $175.00; and WHEREAS, this amount represents payment for the summer basketball camp registration for her child in the amount of $175.00; and WHEREAS, child could not participate in the basketball camp program due to scheduling issues; and WHEREAS, Ms. Sanders is due a refund because she paid the basketball camp fee and the child is withdrawn from the program; and WHEREAS, the Recreation Department is requesting a refund for Ms. Sanders in the amount of $175.00; and NOW, THEREFORE, BE IT RESOLVED by the Township Council of the Township of West Orange that the cost of the refund for Ms. Sanders be returned to her at her residence, , West Orange, NJ in an amount of $175.00. Karen J. Carnevale, R.M.C. Susan Scarpa, Council President Township Clerk Adopted: July 21, 2026 I hereby certify funds are available from Account No.: 12-6830-0440-010 $175.00 John C. Ditinyak, Chief Financial Officer

207-26 AGREEMENT between the TOWNSHIP OF WEST ORANGE and CHIEF OF FIRE NICHOLAS GILLO JULY 1, 2026, through JUNE 30, 2029 RECITALS This AGREEMENT made effective as of the 1st day of July 2026, between the TOWNSHIP OF WEST ORANGE, a municipality in the County of Essex, State of New Jersey, hereinafter referred to as the "TOWNSHIP," and Nicholas Gillo, hereinafter referred to as the "EMPLOYEE" or “CHIEF GILLO”. WHEREAS, Nicholas Gillo, the Employee, has been appointed Chief of Fire since July 1, 2026; WHEREAS, the Township and the Employee wish to continue this relationship for the foreseeable future upon terms deemed acceptable to both parties; WHEREAS, the parties further seek to memorialize the terms of this employment relationship in writing; and NOW THEREFORE, the parties agree as follows: ARTICLE I - EMPLOYMENT The term of this agreement shall be from July 1, 2026, through June 30, 2029. The Township agrees to employ Nicholas Gillo as Chief of Fire of the Township during good behavior and in accordance with Title 40A and the New Jersey Civil Service laws in Title 11A of 1

the New Jersey Statutes Annotated and Title 4A of the New Jersey Administrative Code, as well as any other applicable federal, state, or local law, subject to the terms and conditions of employment set forth in this agreement. ARTICLE II - MANAGEMENT RIGHTS The Employee recognizes that there are certain functions, responsibilities, and management rights exclusively reserved to the Township. The Township hereby retains and reserves unto itself all powers, rights, authority, duties, and responsibilities conferred upon and vested in it prior to the signing of this Agreement by the Laws and Constitution of the State of New Jersey and of the United States, except those limited by the specific and express terms of this Agreement, and then only to the extent that such specific and express terms hereof are in conformance with the Constitution and the laws of New Jersey and of the United States. ARTICLE III – COLLECTIVE BARGAINING AGREEMENT All rights, duties and obligations contained within the applicable collective bargaining agreement (and memoranda of agreement) between the Township and the West Orange Fire Superior Officers Association shall apply to Chief Gillo, except where modified by this Agreement. In the event of a conflict between this Agreement and the CBA, this Agreement shall control. ARTICLE IV - RETENTION OF BENEFITS Except as otherwise provided herein, all rights, privileges, economic and non-economic benefits including but not limited to the provision of Health Benefits, Prescription Plan, Dental Insurance, Paid Time Off (PTO), PFRS Pension and Accumulated Sick Time Payout at retirement which the Employee has heretofore enjoyed and is presently enjoying, shall be maintained and continued by the Township during the term of this Agreement at not less than the 2

highest standards in effect at the commencement of these negotiations resulting in this Agreement. The provisions of all municipal ordinances and resolutions, except as specifically modified herein, shall remain in full force and effect during the term of this Agreement and shall be incorporated in said Agreement as if set forth herein at length. ARTICLE V - WORK WEEK The Employee's position is a salaried position exempt from overtime. This shall mean that the Employee shall dedicate himself to performing his duties without respect to a specific minimum or maximum number of hours worked per day each week. However, the Employee shall work on average a minimum of forty (40) hours per week. Time requirements for optimal job performance vary based on specific assignments, seasonal demands, and other factors. All parties endorse a policy of flexibility which allows the Employee to adjust normal working hours as conditions require to include all hours which enable the Employee to complete routine duties and to perform special duties as assigned, attend meetings as assigned, to work hours as required in order to complete critical work tasks, or to handle emergency conditions as they arise. ARTICLE VI - COMPENSATION The employee’s 2026 annual salary as Chief of Fire is $230,000, payable in weekly or bi-weekly increments as determined by the Township in its sole discretion. The Base Salary shall increase by two and a half percent (2.5%) annually on each anniversary date of this Agreement for the duration of the contract term. Year Base Salary 2.5% Increase New Base Salary 2026 $230,000 N/A $230,000 3

2027 $230,000 $5,750 $235,750 2028 $235,750 $5,893.75 $241,643.75 Holiday Pay percentage of seven percent (7%) for Chief Gillo shall be the same Holiday Pay percentage earned by a Deputy Chief of Fire. Effective July 1, 2026, the holiday amount shall be $16,100 which shall be paid in addition to the base salary listed above. The annual holiday pay amount shall remain fixed at $16,100 for the duration of this Agreement and shall not be increased or adjusted as a result of any annual base salary increases. Emergency Medical Technician Annual Stipend shall be $4,500, which shall be included in pensionable compensation. Clothing Allowance for 2026, 2027, and 2028 shall be $1,000 per year. Education payment for a bachelor’s degree, if applicable, shall be $1,200 annually. The Emergency Medical Technician Annual Stipend, Clothing Allowance, and Education payment amounts set forth herein shall remain fixed for the duration of this Agreement and shall not be increased, adjusted, or subject to any annual salary increases provided under this Agreement. The Emergency Medical Technician Annual Stipend, Clothing Allowance, and Education payment amounts will be distributed on July 1 of 2026, 2027 and 2028. Total compensation for Chief Gillo for year one is as follows: Base Salary: $230,000 Holiday Pay: $16,100 EMT Stipend: $4,500 Clothing Allowance: $1,000 Educational $1,200 Allotment: Total: $252,800 4

ARTICLE VII—AUTOMOBILE Chief Gillo shall be provided with a municipal vehicle for use. Said vehicle shall be used for official Township business in accordance with Township of West Orange Employee Policy & Procedures Policy 6-6. The Township shall be responsible for the payment of all reasonable operating and maintenance expenses and insurance for said vehicle. ARTICLE VIII- RETIREMENT HEALTH BENEFITS Upon retirement with 25 or more years of creditable PFRS pension service, the Chief Gillo shall be provided with full health and prescription benefits at no premium cost to him or his spouse & eligible dependents from the date of his retirement until his death or until his current or future spouse’s death, whichever occurs last. Additionally, the Township will reimburse the Chief Gillo any Medicare premiums for Medicare Part A, Part B or Part D, including any Income Related Monthly Adjustment Amount (IRMAA) assessment made by the Social Security Administration or its successor. These benefits shall remain equal to or better than the benefits received by Chief Gillo and his family as of the last date of service to the Township. When Chief Gillo qualifies for Medicare, benefits will become secondary to Medicare while his Spouse and dependents will continue to receive full coverage until children reach the age of 26. When his spouse becomes eligible for Medicare, she will become secondary to Medicare. ARTICLE IX – RESIGNATION OR RETIREMENT Chief Gillo may resign or retire at any time upon 3 months’ notice. Upon his resignation or retirement, the Employee shall retain all pension rights under New Jersey law and ordinances of the Township of West Orange. 5

ARTICLE X-DISCIPLINE During the duration of this Agreement, Chief Gillo may be disciplined or suspended pursuant to applicable Civil Service rules and regulations. ARTICLE XI- GRIEVANCE PROCEDURE Any contractual grievance, difference or dispute arising over the application or interpretation of the terms and conditions of this Agreement shall follow the grievance procedure as defined and outlined by the Township of West Orange’s policies and procedures. ARTICLE XII - DURATION OF AGREEMENT This Agreement shall become effective on July 1, 2026, and shall terminate on June 30, 2029, or such earlier date if mandatory retirement applies. All provisions contained herein shall be retroactive to the effective date of this Agreement. OTHER CONSIDERATIONS All future rights, privileges, economic and non-economic benefits bestowed upon the rank of Chief of Fire and/or any subordinate rank will automatically be made available to Chief Gillo without further negotiations for the life of this contract once approved by the Mayor. IN WITNESS WHEREOF, the parties have hereunto affixed their signatures as of this 21st day of July, 2026. 6

ATTEST: THE TOWNSHIP OF WEST ORANGE, a Municipal Corporation in the County of Essex, State of New Jersey SUSAN McCARTNEY, MAYOR ATTEST: Chief of Fire Nicholas Gillo 7

208-26 July 21, 2026 RESOLUTION WHEREAS, the Township Council of the Township of West Orange has determined that there exists a need to provide the following professional services for the Township: Cancer Screening for the Township of West Orange Fire Department; and WHEREAS, pursuant to the New Jersey Local Unit “Pay to Play Law, N.J.S.A. 19:44A-20.4 et seq., the Township has sought said qualified professional services through the use of a “fair and open process,” as defined in N.J.S.A. 19:44A-20.7; and WHEREAS, the Professional Services are exempt from the requirements of public bidding pursuant to the Local Public Contracts Law, more specifically, N.J.S.A. 40A:11- 5(1)(a)(i); and WHEREAS, as required by this law, the Township provided sufficient notice of its Request for Qualifications; publicly solicited RFQs through the utilization of the Township’s official Web site; established an award and disclosure process documented in writing prior to soliciting any RFQs; publicly opened all proposals; and publicly will award the Contract via this Resolution of the Township Council; and WHEREAS, the Township has determined that retaining Michael Kelly, DO, 622 Eagle Rock Avenue, West Orange, New Jersey 07052, will be the most advantageous to the Township, all relevant factors considered; and WHEREAS, Michael Kelly, DO included in the Proposal for Professional Services a proposed fee schedule, in an amount not-to-exceed $1,250.00, as follows: Physical, Blood Draw, Full Oral and Skin Cancer Screening, 20-Minute Telehealth Results Review (“Basic Services”): $900.00 Basic Services plus CT Scan, Coronary Calcium Score, and Ultrasound Studies: $1,250.00; and WHEREAS, the Professional shall perform testing and screenings, pursuant to N.J.S.A. 52:14-17.29ii(a)(1)-(11), for the following types of cancer: Colon, Lung, Bladder, Oral, Thyroid, Skin, Blood, Breast, Cervical, Testicular, and Prostate; and WHEREAS, pursuant to N.J.S.A. 52:14-17.29ii(a), the Township shall be reimbursed for such costs from the State in an amount not-to-exceed $1,250.00 per firefighter over a three-year period; and NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the