Township Council Meeting — Packet

The Professional shall maintain all documentation related to products, transactions or services under this contract for a period of five years from the date of final payment. Such records shall be made available to the New Jersey Office of the State Comptroller upon request. Refusal by the Professional to provide information upon request by the State Comptroller or otherwise impede or fail to cooperate with any audit or performance review, the State Comptroller may recommend to the Township that the person be subject to termination of their contract, or temporarily or permanently debarred from contracting with the Township. The Professional shall maintain all documentation related to products, transactions or services under this contract for a period of five years from the date of final payment. Such records shall be made available to the New Jersey Office of the State Comptroller upon request. Refusal by Professional to provide information upon request by the State Comptroller or otherwise impede or fail to cooperate with any audit or performance review, the State Comptroller may recommend to the Township that the person be subject to termination of their contract, or temporarily or permanently debarred from contracting with the Township. IN WITNESS WHEREOF, this Agreement has been executed on the day first noted above, for the purposes and the terms specified herein. ATTEST: TOWNSHIP OF WEST ORANGE Karen J. Carnevale, R.M.C. Susan McCartney Township Clerk Mayor Attest/Witness: Michael Kelly, DO

208-26 FIREFIGHTER CANCER SCREENING REIMBURSEMENT PROGRAM FOR GOVERNMENT ENTITIES NOT PARTICIPATING IN SHBP FAQs What is the Firefighter Cancer Screening Reimbursement program? N.J.S.A 52:14-17.29ii(a) requires access to periodic cancer screenings for full-time, paid firefighters not enrolled in the State Health Benefits Plan (SHBP) and firefighters who are employed by an SHBP-covered entity, but have waived SHBP coverage, within three years after the start of the firefighter’s employment and every three years thereafter during the course of employment. The examination shall include, at a minimum and as applicable, the screening for eleven types of cancer pursuant to N.J.S.A 52:14-17.29ii(a). Eligible public employers may request reimbursement of a maximum of $1,250 per firefighter over a three year period towards the costs associated with providing the required cancer screenings. Are retired firefighters eligible for this program? No. N.J.S.A 52:14-17.29ii(a) only covers active, full-time paid firefighters. What department is administering the reimbursement program? The Division of Administration, through the Department of the Treasury, is administering the reimbursement program. Will Administration assist employers with setting up a program for their municipality/town/city/etc.? Administration is only reimbursing the employer for the cancer screenings and not mandating to employers how the program is run. Selecting a provider, setting up appointments, billing, etc. is up to each individual employer. Does Administration have a list of acceptable providers to use for screenings? Administration does not provide a list of providers employers can use for the screenings. The employer can contact their firefighter union for assistance in selecting a provider. If an employer is in the State Health Benefits Program (SHBP), but has firefighters with outside coverage who have waived SHBP benefits, can the municipality be reimbursed for those firefighters?

N.J.S.A 52:14-17.29ii(a) has recently been amended to include reimbursement for full- time, paid firefighters who work for an SHBP employer, but are eligible for other health care coverage and have waived coverage under SHBP. SHBP municipalities who employ firefighters with other health care coverage can request for reimbursement (for those firefighters only) through the Division of Administration within the Department of the Treasury. Are volunteer firefighters included in this program? N.J.S.A 52:14-17.29ii(a) only applies to full-time, paid firefighters. Two bills have been introduced to provide cancer screenings for volunteer firefighters: A373 (Stanley) and S2037 (Gopal). How does a municipality register for the program? Administration is utilizing an online portal to submit reimbursement claims called SimpliGov. An authorized representative for the public employer, who will be responsible for submitting reimbursement claims, should fill out the registration form here: https://www.nj.gov/treasury/administration/firefighter-app.shtml The authorized representative will be required to upload a letter on public employer letterhead attesting to his or her authority to submit claims on behalf of the public employer. What is an NJCFS Vendor ID? How does an employer know their NJCFS Vendor ID? NJCFS is the State’s accounting system and how the State pays vendors. The NJCFS Vendor ID is typically the FEIN number, but employers can either reach out to their main business office/fiscal officer to confirm which ID would be best to use, or contact OMB’s Vendor Control Unit for more information on their existing IDs: Email: AAIUNIT@treas.nj.gov Phone: (609) 633-0783 How long will it take to be paid once a request has been submitted in SimpliGov? Does the State pay the vendor directly, or will the check be sent to the public employer? Once a properly submitted request has been approved, please allow up to 10 business days for a payment request to be processed. Once the request is approved and the check is cut and mailed, Administration cannot guarantee receipt date, as it depends on the postal service. The check will be sent to the public employer, who is then responsible for paying the invoice to the vendor. The State will not send payment directly to a vendor.

How can I check the status of claims submitted? All claims submitted by an employer can be seen in the dashboard on the main page in SimpliGov. Please see the “status” column to see where the claim is in the processing stage. Public employers of full-time, active firefighters are eligible for the reimbursement for firefighters who have been active for 3 years. If an individual switches departments, but has been a firefighter for 3 years, does the employer qualify for reimbursement? If an individual switches departments, the employer is able to request for reimbursement, as the individual has been an active firefighter; however, individual firefighters are only entitled to screenings every 3 years. For example: Firefighter Joe is screened in 2024 through ABC Town, and ABC Town received the reimbursement. Firefighter Joe transfers to DEF Town in 2026. Firefighter Joe is not eligible for another screening until 2027 and DEF Town cannot request reimbursement for him until 2027. If the public employer hires a firefighter who has transferred departments, it is important for the employer to know when the firefighter was last screened so the employer does not seek reimbursement for a firefighter before they are eligible for their next screening. The SimpliGov system tracks by individual firefighter, not employer.

209-26 July 21, 2026 RESOLUTION WHEREAS, the Township of West Orange seeks to appoint Dawn M. Donohue to serve as Chief Judge of the Municipal Court for the Township of West Orange, and to establish the terms and conditions of said appointment; and WHEREAS, the Chief Judge of the Municipal Court shall have all the rights, duties, obligations, and responsibilities of the Chief Judge of the Municipal Court as set forth under applicable law and Township ordinance between the Township of West Orange and Dawn M. Donohue; and WHEREAS, Dawn M. Donohue will be appointed Chief Judge of the Municipal Court on July 1, 2026, and the term of employment will continue through June 30, 2029; and WHEREAS, the annual base salary for the Chief Judge of the Municipal Court shall be $95,000 effective July 1, 2026, subject to an annual increase of three percent (3.0%), with said increase to take effect on July 1, 2027, and on July 1, 2028, during the term of employment; and WHEREAS, the position of Chief Judge of the Municipal Court is a salaried position exempt from overtime; and NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Township of West Orange in the County of Essex, State of New Jersey, that Dawn M. Donohue is hereby appointed to the position of Chief Judge of the Municipal Court for the Township of West Orange, effective July 1, 2026, for a term ending June 30, 2029, at an annual base salary of $95,000, subject to a 3.0% annual increase; and BE IT FURTHER RESOLVED, Dawn M. Donohue as Chief Judge of the Municipal Court shall be subject to and shall agree to abide by all Township ordinances, applicable law, and the terms of the Employment Agreement; and BE IT FURTHER RESOLVED, that a certified copy of this Resolution shall be provided to the Township Clerk, the Chief Financial Officer, the Chief Judge of the Municipal Court, and any other Township official or department as may be necessary to effectuate the terms hereof. I, Karen J. Carnevale, Township Clerk for the Township of West Orange, County of Essex, State of New Jersey, do hereby certify this is a true and correct copy of the resolution adopted by the Township Council at its Regular Meeting held on July 21, 2026. Karen J. Carnevale, R.M.C.

ersey, do hereby certify this is a true and correct copy of the resolution adopted by the Township Council at its Regular Meeting held on July 21, 2026. Karen J. Carnevale, R.M.C. Susan Scarpa Municipal Clerk Council President Adopted: July 21, 2026 1

210-26 July 21, 2026 RESOLUTION WHEREAS, pursuant to N.J.S.A. 40:67-23.2 et. seq, commonly referred to as the Municipal Services Act, the Township of West Orange entered into an Agreement with Llewellyn Park entitled “Municipal Services Agreement” and dated December 23, 2010; and WHEREAS, the Municipal Services Agreement specified the services the Township shall provide Llewellyn Park or the cost of services the Township shall reimburse to Llewellyn Park; and WHEREAS, the Agreement included Leaf Collection from the Park roads as a service and specifies the method for calculating the reimbursement, and it also includes the removal of obstructions such as fallen tree limbs as a service; and WHEREAS, there is attached hereto a report of the Business Administrator recommending reimbursement for 2025 Leaf Collection costs to Llewellyn Park in accordance with the formula for reimbursement set forth in the Agreement with Llewellyn Park; and WHEREAS, the Township of West Orange wishes to reimburse Llewellyn Park as set forth in the aforementioned report of the Business Administrator. NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of West Orange that Llewellyn Park be reimbursed as set forth therein, on the attached report of the Business Administrator, Peter F. Smeraldo, Jr., for 2025 leaf collection. BE IT FURTHER RESOLVED that the Township Chief Financial Officer issue the appropriate checks to comply with this Resolution as soon as feasible. Karen J. Carnevale, R.M.C., Municipal Clerk Susan Scarpa, Council President Adopted: July 21, 2026 I certify funds are available from Account No(s): $90,502.26 John C. Ditinyak, Chief Financial Officer AN EQUAL OPPORTUNITY EMPLOYER www.westorange.org

210-26 2025 LEAF COLLECTION AND OBSTRUCTION REMOVAL REIMBURSEMENT TO LLEWELLYN PARK LEAF COLLECTION PRIVATE ROAD PERCENTAGE ENHANCEMENT AMOUNT TO COMMUNITY LENGTH OF FACTOR REIMBURSED L.F. TOWNSHIP MILES LLEWELLYN 47,520 8.6 9.10052% 2.0 $90,502.26 PARK TOTAL TOWNSHIP MILES 94.5 TOWNSHIP LEAF COLLECTION COST FOR 2025 = $497,236.75 NOTES: Amounts to be reimbursed = % of Township Roads x Township Leaf Collection Cost (or obstruction removal cost) x Enhancement AN EQUAL OPPORTUNITY EMPLOYER www.westorange.org

2975-26 AN ORDINANCE AMENDING CHAPTER 2, “ADMINISTRATION,”, SECTION 40.2 “JUDGE OF THE MUNICIPAL COURT; POWERS AND,” OF THE REVISED GENERAL ORDINANCES OF THE TOWNSHIP OF WEST ORANGE TO CONSOLIDATE THE JUDGE OF THE MUNICIPAL COURT POSITIONS WHEREAS, The Mayor and Council of the Township of West Orange (the “Township”), have an interest in the efficient operation and effective administration of government services; and WHEREAS, pursuant to N.J.S.A. 40:48-1, the governing body of a municipality may make, amend, repeal, and enforce such other ordinances, regulations, rules and by-laws not contrary to the laws of this State or Federal Government, as it may deem necessary and proper for the good of government, order and protection of person and property, and for the preservation of the public health, safety and welfare of the municipality and its inhabitants, and as may be necessary to carry into effect the powers and duties conferred and imposed by this subtitle, or by any law; and WHEREAS, N.J.S.A. 2B:12-1, et seq., Section 2-40.1 of the Revised General Ordinances of the Township of West Orange (the “Township Code”) establishes the Municipal Court of the Township of West Orange, Essex County (the “Municipal Court”); and WHEREAS, Section 2-40.2 of the Township Code currently mandates the appointment of two Judges of the Municipal Court; and WHEREAS, the Township finds that it is in the best interest of the municipality and its inhabitants, and for the efficient operation and effective administration of services of the Municipal Court to consolidate the two judge positions into one Chief Judge position for all municipal court proceedings; and WHEREAS, the Township desires to amend Chapter 2, “Administration,” Section 40.2, “Judge of the Municipal Court; Powers and Duties” of the Township Code to consolidate the positions of Judge of the Municipal Court NOW, THEREFORE, BE IT ORDAINED, by the Mayor and Township Council of the Township of West Orange, in the County of Essex, State of New Jersey, being the governing body thereof, that Section 40.2, “Judge of the Municipal Court; Powers and Duties,” of Chapter 2, “Administration,” shall be amended as follows. Section 1. RECITALS. The foregoing whereas clauses are incorporated herein by reference and made a part hereof.

Section 2. Chapter 2, “Administration,” Section 40.2, “Judge of the Municipal Court; Powers and Duties,” shall be amended as follows: Note: Additions are indicated in bold and underline; deletions are delineated via strikethrough § 2-40.2 Judge of the Municipal Court; Powers and Duties There shall be one two Chief Judges of the Municipal Court appointed by the Mayor with the advice and consent of the Township Council. The Chief Judges of the Municipal Court shall serve for a term of three years from the date of appointment and until a successor or successors shall be appointed and qualified. The Chief Judges of the Municipal Court shall receive such compensation as provided by ordinance by the Council. The Chief Judges of the Municipal Court shall have and possess the qualifications, and shall have, possess and exercise all the functions, duties, powers, and jurisdiction conferred by N.J.S.A. 2B:12-1, et seq., as amended and supplemented by general law or ordinance. The Mayor may designate one of such Municipal Judges as "Chief Judge." The Chief Judge of the Municipal Court shall assume the prime administrative authority for the operation preside over all court proceedings of the Municipal Court in accordance with the rules governing the Courts of the State of New Jersey. The Mayor may appoint an Acting Municipal Court Judge with the advice and consent of the Township Council, pursuant to Statute, and subject to the rules governing the Courts of the State of New Jersey, in the event of disqualification, incapacity, incompetency, or death of one or both of the permanent, part-time Chief Judges referred to in this subsection. Deleted: Municipal Section 3. If any provision of this Ordinance or application thereof, under any circumstances, is held invalid, the invalidity shall not affect any other provisions or applications of this Ordinance that can be given effect without the invalid provision(s) or application(s) and to this end the provisions of this Ordinance are severable. All other Ordinances or parts of Ordinances inconsistent with this Ordinance are hereby repealed. Section 4. This Ordinance shall take effect upon final passage and publication in accordance with law.