Township Council Meeting — Packet

203-26 July 21, 2026 RESOLUTION AUTHORIZING REIMBURSEMENT OF DUMPSTER PERMIT FEE TO ELIZABETH GILL WHEREAS, Dumpster Permit ENG2026-305 was issued to Glen and Elizabeth Gill (the “Owners”) for placement of a dumpster pod within the public right-of-way in front of their residence, West Orange, NJ 07052 on June 18, 2026; and WHEREAS, the original duration of the Dumpster Permit was permitted from June 18, 2026 through July 11, 2026; and WHEREAS, the Dumpster Permit and a permit fee of $199.93 was entered into Community Pass on June 18, 2026 by and among the West Orange Engineering Department; and WHEREAS, the Owners paid the original permit fee of $199.93; and WHEREAS, after the permit was issued, the Owners requested that the permit period be revised from June 18, 2026 through June 26, 2026, as the dumpster pod would no longer be needed beyond that date; and WHEREAS, the revised permit period of June 18, 2026 through June 26, 2026, resulted in a permit fee of $74.98; and WHEREAS, the Owners have requested reimbursement of the difference between the amount paid and the revised permit fee; and WHEREAS, the difference between the original permit fee of $199.93 and the revised permit fee of $74.98 is $124.95; WHEREAS, by letter dated June 30th, 2026, the Municipal Engineer requested a refund be issued to Elizabeth Gill; and; NOW THEREFORE BE IT RESOLVED by the Township Council of the Township of West Orange, New Jersey that a reimbursement in the amount of $124.95 be issued to Glen and

Elizabeth Gill, at their residence in West Orange, NJ 07052, representing the difference between the original Dumpster Permit fee paid and the revised permit fee based upon the amended permit dates. Karen J. Carnevale, R.M.C. Susan Scarpa, Council President Municipal Clerk Adopted: July 21, 2026 I hereby certify funds are available from Account No.: $124.95 John Ditinyak, Chief Financial Officer

204-26 July 21, 2026 RESOLUTION Governing Board/Body STATE OF NEW JERSEY COUNTY OF ESSEX THE REGION VIII EDUCATION SERVICE CENTER for THE INTERLOCAL PURCHASING SYSTEM And THE TOWNSHIP OF WEST ORANGE WHEREAS, the entity listed above, pursuant to the authority granted by the applicant’s state purchasing Requirements, desires to participate in The Interlocal Purchasing System (TIPS). TIPS is a National Cooperative Purchasing Program offered by Region VIII Education Service Center, located in Pittsburg, Texas, (Camp County). Participation, through membership and utilization of competitively bid and awarded vendor contracts in a cooperative purchasing program specializing in the management of high-quality cooperative procurement solutions will be beneficial to the taxpayers through the anticipated savings to be realized by such entity listed above. Therefore, be it RESOLVED, that the entity listed above has identified a stated need for participation in The Interlocal Purchasing System (TIPS) whereby Susan McCartney, Mayor for the Township of West Orange is authorized and directed to sign and deliver any and all necessary documents herewith for and on behalf of above-named entity requesting membership in TIPS. I certify that the foregoing is a true and correct original Resolution duly adopted by the Township of West Orange and is filed on record with TIPS. In witness thereof, I have set my hand and signature this 21st day of July, 2026. By: _______________________________________ _______________________________ (Authorized Signature for Entity) Susan McCartney _______________________________________ ___________________________________ Mayor Mayor@westorange.org This legal document will remain current on file until either party severs the agreement.

205-26 July 21, 2026 RESOLUTION TO AWARD CONTRACT REPAIR AND MAINTENANCE OF BUSES FOR THE WEST ORANGE DEPARTMENT OF PUBLIC WORKS WHEREAS, the Township of West Orange Public Works Department has requested the services of a company to perform routine maintenance and repair of buses to keep them operating efficiently, see Exhibit A; and WHEREAS, in accordance with the Local Public Contract Law N.J.S.A. 40A:11-1 et seq., the Purchasing Agent advertised for bids and did receive three (3) submissions on the date May 20, 2026 and time 11:00 am posted; and WHEREAS, three bids were received and the bids were reviewed by both the West Orange Public Works department and the Purchasing Agent to be found responsible and responsive to the specifications and cost restraints; and WHEREAS, the following proposal has been submitted by for Preventative Maintenance and Hourly Repairs: A Lembo Car & Heavy Truck Collision Inc, located at 76 Riverside Ave, Newark, NJ 07104 Annual preventative maintenance costs: 5,000-mile Gas Powered interval $140.00 10,000-mile Gas Powered interval $140.00 5,000-mile Electric Powered interval $140.00 TOTAL $420.00 General Repairs Rates: Hourly Repair Rate $70.00 Hourly OT $70.00 Travel Cost $0 OEM Parts Mark Up 25% Belair Services Located at 641 Tremont Avenue, Orange, NJ 07050 Annual preventative maintenance costs: 5,000-mile Gas Powered interval $255.00 10,000-mile Gas Powered interval $425.00 5,000-mile Electric Powered interval $425.00 TOTAL $1,105.00 General Repairs Rates: Hourly Repair Rate $85.00 Hourly OT $85.00 Travel Cost $0 OEM Parts Mark Up 20% On-Site Fleet Services Located at 36 Edgeboro Road, East Brunswick, NJ 08816 Annual preventative maintenance costs: 5,000-mile Gas Powered interval $400.00 10,000-mile Gas Powered interval $350.00 5,000-mile Electric Powered interval $225.00

TOTAL $975.00 General Repairs Rates: Hourly Repair Rate $105.00 Hourly OT $105.00 Travel Cost $0 OEM Parts Mark Up 20% LET IT BE RESOLVED, by the Council of the Township of West Orange that the Repair and Maintenance of Buses for the West Orange Public Works preventive maintenance be awarded to A Lembo Car & Heavy Truck Collision, Inc. and for the hourly repairs awarded in the order of 1) A Lembo Heavy Truck & Collison, Inc., 2) Belair Services and 3) On-Site Services for the term of 24 months with the option to extend one (1) additional year not to exceed $80,000.00 in total between all three vendors per year. BE IT FURTHER RESOLVED, that the Purchasing Agent is hereby authorized to arrange to pay for the forgoing in accordance with the terms of the purchase order and from funds certified by the Chief Financial Officer. Karen J. Carnevale, R.M.C., Municipal Clerk Susan Scarpa, Council President Adopted: July 21, 2026 I hereby certify funds available from Account No.: John C. Ditinyak, Chief Financial Officer

EXHIBIT “A”

TOWNSHIP OF WEST ORANGE COUNTY OF ESSEX STATE OF NEW JERSEY REQUEST FOR BIDS REPAIR AND MAINTENANCE OF BUSES FOR THE WEST ORANGE PUBLIC WORKS DEPARTMENT Submission Date: May 20, 2026 11:00 A.M. Prevailing time TOWNSHIP OF WEST ORANGE* 66 MAIN STREET* WEST ORANGE, NJ 07052* 973-325-4056

Invitation to Bid Notice is hereby given that the Township of West Orange is requesting sealed bids for the Repair and Maintenance of Buses for the West Orange Public Works Department. The specifications can be obtained in person at the Township of West Orange, 66 Main Street, Purchasing Room 111, West Orange, NJ07052, during regular business hours, 8:30 a.m. to 4:30 p.m. or by emailing preynolds@westorange.org. Sealed proposals, clearly marked with the title of bid, name and address of party making same, addressed to the Township Council, Township of West Orange will be received by mail, or hand delivery, at the Municipal Building, 66 Main Street, West Orange, NJ 07052. Submission due date is Wednesday, May 20, 2026 at 11:00 a.m. and will be publicly opened and read at that time in Council Chambers of Town Hall located at 66 Main Street, West Orange, NJ 07052. No proposals received after that time will be considered. Submissions by Corporations, Partnerships and sole proprietors must include a completed Disclosure of Ownership (N.J.S.A. 52:25-24,2), a valid NJ Business Registration Certificate P.L. 2004, c57, and must comply with the Equal Employment Opportunity requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C, 17:27. Additional Pay to Play Requirements Contractors are advised of the responsibility to file an annual disclosure statement on political contributions with the New Jersey Election Enforcement Commission, pursuant to NJ.S.A. 19:44-20,13(P.L. 2005, c, 271, s.3), if the contractor receives contracts in excess of $50,000 in the aggregate from public entities during the calendar year. It is the contractor’s responsibility to determine if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us . As of March 1, 2026, pursuant to the provisions of P.L. 2025, ¢.72, all Township of West Orange current legal notices will be published on the Township’s official website for at least one week, or other time period as required by law, before transferring the publication to the Legal Notice Archive, Notices shall be published at the following link: https://westorange.org/2141/Current-Legal-Notices The NJ Secretary of State will create a centralized portal linking to the public notice pages of all public entities. Once completed, the hyperlink will be shared on all Township of

ent-Legal-Notices The NJ Secretary of State will create a centralized portal linking to the public notice pages of all public entities. Once completed, the hyperlink will be shared on all Township of West Orange legal notices: https://nj.gov/state/statewide-legal-notices-list.shtml Panayiota Reynolds Purchasing Agent

CONTENT: Section I: Section Il: Section Ii: Section IV: Section V: Bus List West Orange Public Works Bus Service and Repair Requtrements West Orange Public Works Bus Preventative Maintenance Scheduled Inspection Chassis Service Requirements Proposal Form Bidder Instructions and Mandatory Forms