11-15 Exhibits to Resolution Awarding Contract for 911 System Maintenance and Repair.pdf

1.4.4 CONTENTS OF PROPOSAL............................................................................................................................................ 8 1.4.5 PROPOSAL OPENING ..................................................................................................................................................... 9 1.4.6 PRICE ALTERATION IN HARD COPY PROPOSALS...................................................................................................... 9 1.4.7 BID/PROPOSAL ERRORS ............................................................................................................................................... 9 1.4.8 JOINT VENTURE............................................................................................................................................................ 10 1.4.9 RECIPROCITY FOR JURISDICTIONAL BIDDER PREFERENCE ................................................................................ 10 1.4.10 PROPOSAL ACCEPTANCES AND REJECTIONS ..................................................................................................... 11 2.0 DEFINITIONS ............................................................................................................................................................................... 11 2.1 GENERAL DEFINITIONS........................................................................................................................................................ 11 2.2 CONTRACT-SPECIFIC DEFINITIONS ................................................................................................................................... 12 END DEFINITIONS SECTION............................................................................................................................................................ 13 3.0 SCOPE OF WORK....................................................................................................................................................................... 14 3.1 GENERAL ............................................................................................................................................................................... 14 3.2 EQUIPMENT

RAL ............................................................................................................................................................................... 14 3.2 EQUIPMENT CATEGORIES.................................................................................................................................................. 14 3.3 REQUIREMENTS.................................................................................................................................................................... 15 3.3.1 FULFILLMENT OF ORDERS.......................................................................................................................................... 15 3.3.2 DELIVERY....................................................................................................................................................................... 15 3.3.3 PACKING AND SHIPPING ............................................................................................................................................. 16 3.3.4 PROGRAMMABLE EQUIPMENT ................................................................................................................................... 16 3.3.5 BASE STATION AND ANTENNA INSTALLATION......................................................................................................... 16 3.3.6 ANTENNA PATTERN ADJUSTMENT ............................................................................................................................ 17 3.3.7 COMPONENTS............................................................................................................................................................... 17 3.3.8 SAMPLE EQUIPMENT FOR TEST................................................................................................................................. 17 3.3.9 MANUALS ....................................................................................................................................................................... 18 3.3.10 PROCEDURAL REQUIREMENTS ............................................................................................................................... 18 3.4 WARRANTY AND RESPONSE

8 3.3.10 PROCEDURAL REQUIREMENTS ............................................................................................................................... 18 3.4 WARRANTY AND RESPONSE TIME..................................................................................................................................... 18 3.4.1 WARRANTY.................................................................................................................................................................... 18 3.5 MAINTENANCE FOLLOWING WARRANTY PERIOD AND RESPONSE TIMES .................................................................. 20 3.5.1 MAINTENANCE FOLLOWING WARRANTY PERIOD ................................................................................................... 20 3.6 CURRENT PRODUCTION ITEMS.......................................................................................................................................... 22 3.7 ITEMS ORDERED AND DELIVERED..................................................................................................................................... 22 3.8 STANDARDS AND CODES .................................................................................................................................................... 22 3.9 PROJECT ENGINEERING/MANAGEMENT, SITE MANAGEMENT ...................................................................................... 23 3.10 TRAINING ............................................................................................................................................................................. 23 3.11 BATTERIES........................................................................................................................................................................... 24 3.12 ENHANCED IN BUILDING WIRELESS COVERAGE ........................................................................................................... 24 3.13 SHORT-RANGE, POINT-TO-POINT WIRELESS LINKS...................................................................................................... 25 3.13.1 REQUIREMENTS ......................................................................................................................................................... 25 3.14

.... 25 3.13.1 REQUIREMENTS ......................................................................................................................................................... 25 3.14 UNINTERRUPTIBLE POWER SUPPLY (UPS) .................................................................................................................... 25 3.15 9-1-1 TELECOMMUNICATION EQUIPMENT...................................................................................................................... 26 3.15.1 EQUIPMENT CATEGORIES.............................................................................................................................................. 26 3.15.2 CALL ANSWERING EQUIPMENT (911) ...................................................................................................................... 26 2

3.15.3 INSTANT PLAYBACK RECORDER ............................................................................................................................. 27 3.15.4 LOGGING RECORDERS.............................................................................................................................................. 27 3.15.5 COMPUTER AIDED DISPATCH (CAD) SOFTWARE .................................................................................................. 27 3.15.6 WIRELESS 9-1-1 LOCATION VALIDATION EQUIPMENT .......................................................................................... 27 3.15.7 WIRELESS 9-1-1 LOCATION ACCURACY TESTING SERVICES .............................................................................. 28 3.15.8 TRAINING SIMULATORS AND SOFTWARE............................................................................................................... 28 3.16 COMPONENTS..................................................................................................................................................................... 28 3.16.2 PROGRAMMABLE EQUIPMENT ................................................................................................................................. 29 3.16.3 COMPATIBILITY ........................................................................................................................................................... 29 3.17 CONTRACTOR RESPONSIBILITIES ................................................................................................................................... 29 3.17.1 INSTALLATION/PROVISIONING ................................................................................................................................. 30 3.17.2 SYSTEM DOCUMENTATION....................................................................................................................................... 30 3.17.3 METHOD OF OPERATION........................................................................................................................................... 31 3.18 PRICE.................................................................................................................................................................................... 32

3.18 PRICE.................................................................................................................................................................................... 32 3.18.1 MOST FAVORABLE PRICING ..................................................................................................................................... 32 3.18.2 SPECIAL/PROMOTIONAL PRICING............................................................................................................................ 32 3.19 ADDITIONAL DISCOUNTS................................................................................................................................................... 33 3.19.1 LARGE PURCHASE ORDER DISCOUNT ................................................................................................................... 33 3.19.2 ANNUAL EQUIPMENT SALES VOLUME / SPEND DISCOUNT............................................................................. 33 3.20 NEW TECHNOLOGY ............................................................................................................................................................ 34 3.20.1 ADDITIONS, SUBSTITUTIONS, DELETIONS......................................................................................................... 34 3.21 PRODUCT END-OF-LIFE NOTIFICATION........................................................................................................................... 36 3.22 TRADE IN PROGRAM .......................................................................................................................................................... 36 4.0 PROPOSAL PREPARATION AND SUBMISSION ...................................................................................................................... 36 4.1 GENERAL ............................................................................................................................................................................... 36 4.2 PROPOSAL DELIVERY AND IDENTIFICATION.................................................................................................................... 36 4.3 EBID VS. NON-EBID SUBMISSION INSTRUCTION.............................................................................................................. 37

................................ 36 4.3 EBID VS. NON-EBID SUBMISSION INSTRUCTION.............................................................................................................. 37 4.3.1 EBID SUBMISSION OF PROPOSAL.............................................................................................................................. 37 4.3.2 NON-EBID SUBMISSION ............................................................................................................................................... 37 4.4 PROPOSAL CONTENT .......................................................................................................................................................... 37 4.4.1 FORMS, REGISTRATIONS AND CERTIFICATIONS REQUIRED WITH PROPOSAL ................................................. 38 4.4.2 FORMS REQUIRED BEFORE CONTRACT AWARD AND THAT SHOULD BE SUBMITTED WITH THE PROPOSAL ................................................................................................................................................................................................. 42 4.4.3 TECHNICAL PROPOSAL ............................................................................................................................................... 42 4.4.4 ORGANIZATIONAL SUPPORT AND EXPERIENCE ..................................................................................................... 43 4.4.5 PRICE SCHEDULE/SHEET............................................................................................................................................ 45 4.4.6 COOPERATIVE PURCHASING ..................................................................................................................................... 46 5.0 SPECIAL CONTRACTUAL TERMS AND CONDITIONS............................................................................................................ 46 5.1 PRECEDENCE OF SPECIAL CONTRACTUAL TERMS AND CONDITIONS........................................................................ 46 5.2 CONTRACT TERM AND EXTENSION OPTION .................................................................................................................... 46 5.3 CONTRACT

................. 46 5.2 CONTRACT TERM AND EXTENSION OPTION .................................................................................................................... 46 5.3 CONTRACT TRANSITION...................................................................................................................................................... 47 5.4 CONTRACT AMENDMENT .................................................................................................................................................... 47 5.5 CONTRACTOR RESPONSIBILITIES ..................................................................................................................................... 47 5.6 SUBSTITUTION OF STAFF.................................................................................................................................................... 47 5.7 SUBSTITUTION OR ADDITION OF SUBCONTRACTOR(S) ................................................................................................. 47 5.8 OWNERSHIP OF MATERIAL ................................................................................................................................................. 48 5.9 SECURITY AND CONFIDENTIALITY..................................................................................................................................... 48 5.9.1 DATA CONFIDENTIALITY.............................................................................................................................................. 48 5.9.2 SECURITY STANDARDS ............................................................................................................................................... 49 5.9.3 SECURITY PLAN............................................................................................................................................................ 51 5.10 NEWS RELEASES................................................................................................................................................................ 52 5.11 ADVERTISING ...................................................................................................................................................................... 52 5.12 LICENSES AND PERMITS

...................................................................................................................................................................... 52 5.12 LICENSES AND PERMITS ................................................................................................................................................... 53 5.13 CLAIMS AND REMEDIES..................................................................................................................................................... 53 5.13.1 CLAIMS ......................................................................................................................................................................... 53 5.13.2 REMEDIES.................................................................................................................................................................... 53 5.13.3 REMEDIES FOR FAILURE TO COMPLY WITH MATERIAL CONTRACT REQUIREMENTS..................................... 53 5.14 LATE DELIVERY................................................................................................................................................................... 53 3

5.15 RETAINAGE.......................................................................................................................................................................... 53 5.16 ADDITIONAL WORK AND/OR SPECIAL PRODUCTS ........................................................................................................ 54 5.17 MODIFICATIONS AND CHANGES TO THE STATE OF NJ STANDARD TERMS AND CONDITIONS .............................. 54 5.17.1 INDEMNIFICATION ..................................................................................................................................................... 54 5.17.2 INSURANCE - PROFESSIONAL LIABILITY INSURANCE ......................................................................................... 55 5.18 CONTRACT ACTIVITY REPORT ......................................................................................................................................... 55 5.19 ELECTRONIC PAYMENTS................................................................................................................................................... 56 6.0 PROPOSAL EVALUATION ......................................................................................................................................................... 56 6.1 RIGHT TO WAIVE................................................................................................................................................................... 56 6.2 DIRECTOR’S RIGHT OF FINAL PROPOSAL ACCEPTANCE............................................................................................... 56 6.3 STATE'S RIGHT TO INSPECT BIDDER'S FACILITIES ........................................................................................................ 56 6.4 STATE'S RIGHT TO REQUEST FURTHER INFORMATION ................................................................................................. 57 6.5 PROPOSAL EVALUATION COMMITTEE .............................................................................................................................. 57 6.6 ORAL PRESENTATION AND/OR CLARIFICATION OF PROPOSAL.................................................................................... 57 6.7 EVALUATION CRITERIA