158-18 Artificial Turf.pdf

WHEREAS, both the Municipal Engineer and the Purchasing Agent determined the pricing through the KPN was competitive with the bidding process used by other entities in Northern New Jersey especially when considering that the cost of plans, specifications and public bid documents was avoided; and WHEREAS, the Township complied with the State requirements for purchasing through National Cooperatives including cost savings over the competitive bid process, compliance with “fair and open” criteria and published a Notice of Intent of Award a Contract under a National Cooperative Purchasing Agreement; and WHEREAS, the Township Council approved Resolution No. 147-18 on June 12, 2018 which authorized a Shared Services Agreement with the West Orange Board of Education to share in the cost of the artificial turf field and all weather running track improvements at the West Orange High School; and WHEREAS, on June 12, 2018 the Township Council adopted Ordinance No. 2544-18 which authorized funding of $800,000 for the all-weather track and artificial field improvements at the West Orange High School; and WHEREAS, the funds for this project will be available on July 5, 2018; and WHEREAS, the Municipal Engineer recommends awarding a contract to Field Turf for the replacement of the artificial turf field and all weather running track at the stadium at West Orange High School; and WHEREAS, the Township Council concurs in the foregoing. NOW THEREFORE BE IT RESOLVED by the Township Council of the Township of West Orange that a contract for the removal and replacement of the artificial turf field and removal and replacement of the all-weather running track at the stadium at the West Orange High School be awarded to Field Turf, 7445 Cote-de-Liesse Road, Suite 200, Montreal Quebec, Canada H4T1G2 in accordance with their proposal dated June 14, 2018 which complies with their proposal to the Keystone Purchasing Network for a fee of $737,532.89. BE IT FURTHER RESOLVED by the Township Council of the Township of West Orange that the award of this contract and the issuance of a Purchase Order for this work is contingent upon funds being available on July 5, 2018. Karen J. Carnevale, R.M.C., Municipal Clerk Susan McCartney, Council President Adopted: June 26, 2018 I hereby Certify funds are available from Account No. 2018 Capital Budget by Ordinance No. 2544-18 on July 5, 2018 John

.M.C., Municipal Clerk Susan McCartney, Council President Adopted: June 26, 2018 I hereby Certify funds are available from Account No. 2018 Capital Budget by Ordinance No. 2544-18 on July 5, 2018 John Gross, Chief Financial Officer