55-19 Exhibit - Phillips Preiss to Assist Planning Board with Re-Examination Master Plan.pdf

r changes in zoning classifications, permitted uses and other aspects of West Orange’s land development ordinances. The Existing Land Use map in the 2010 Master Plan Update will be revised based upon construction known to have occurred and review of tax and building department records. A lot-by-lot survey of all existing land uses is not proposed as part of this scope of work. Maps will be prepared of existing zoning and proposed zoning changes. Economic Development The current Master Plan Reexamination describes a number of commercial centers throughout the Township and makes certain recommendations for improving these areas. The updated plan element will include analyses of these existing strategies and adjust for changing conditions in these and other areas. We will also determine other appropriate recommendations based upon the information received through research, meetings and other means, which will be integrated with land use recommendations to help make them more readily implementable. -2-

Historic Preservation Plan Element Limited updates are expected for this plan element. We will address any changes in laws or regulations, as well as policy decisions by the Township that affect this plan element. Community Facilities, Utilities and Recycling Plan Element This plan element will address existing and potential future needs for community facilities. It will include a discussion of existing capacity of Township offices, Public Works facilities, emergency service facilities, the public library, schools, water and sewer, stormwater management and utilities. In particular, this element can help prioritize the need for capital improvements to existing and proposed public infrastructure. Circulation Plan Element The updates to this plan element will address improvements to roads and other transportation infrastructure and account for new development that impacts these facilities. Continued emphasis will be placed on pedestrian circulation as well as bicycle facilities planning, and advance “complete streets” efforts in conjunction with the Township’s Pedestrian Safety Advisory Board. Housing Plan Element The Township’s full Housing Element and Fair Share Plan has been prepared by others. This section would reference that document and the current status of affordable housing compliance efforts in the municipality. Open Space and Recreation Plan Element Updates can be made to the existing plan element to reflect any changes to the Township’s inventory of recreation facilities and open space. Sustainability Element This plan element which was introduced in the 2010 Master Plan Update was intended as an overarching document that addresses many of the topics included in other parts of the Master Plan in a comprehensive manner. It will be updated as necessary to further address best practices for green and sustainable design. Towards the end of this phase, a second opportunity for public involvement will be provided by holding an open house meeting. Members of the community will be given an opportunity to comment on the draft plan concepts at this meeting, with the comments taken into consideration in the preparation of the final document. In this phase, public input will be less about generating additional new ideas and more focused on ensuring that the consultants “got it right.” The comments at this meeting, along with comments from the

this phase, public input will be less about generating additional new ideas and more focused on ensuring that the consultants “got it right.” The comments at this meeting, along with comments from the Master Plan Subcommittee, will be the basis for changes to the draft plan. We will assist with other means of outreach such as using the Township’s website and encouraging residents, merchants and other interested parties to send feedback to the Subcommittee by e-mail and regular mail and/or by dropping off comments at the municipal building and other locations. Meetings: community open house meeting, three Master Plan Subcommittee meetings Deliverables: community meeting summary, revised draft Reexamination report, draft plan element updates, draft updated maps -3-

PHASE IV: FINALIZATION AND ADOPTION (MONTHS 6-7) This phase will be focused on finalizing the Reexamination and plan element updates, primarily by incorporating the findings from and our work in Phase III and the community open house. This document will fully comply with the requirements of the MLUL. We will meet with the Master Plan Subcommittee once more to confirm that we have adequately addressed the issues and concerns raised to date so that the plan can be finalized and ready for adoption. This meeting will allow us to identify any final changes to the final draft plan. A formal public hearing on the draft Master Plan Reexamination and plan element updates can then be scheduled, consistent with MLUL requirements for the formal adoption of the document. The product of the process outlined above will be the final plan, which will be prepared in consistency with the MLUL. But we propose to go beyond the standard master plan document. The plan will be easy to read and accessible to non-planners, and can include a large amount of photos, visuals and other graphics if so desired. An implementation matrix that lists the timing and responsible entity for executing plan recommendations can also be provided as part of the plan. Allowing two months for this final phase should be adequate to allow for any setbacks in the timetable, which often happens in projects of this type. Reasons often include scheduling difficulties for public meetings, an amended work program to better analyze issues that come up in the process and delays in receiving comments back from committee members and others. Meetings: one Master Plan Subcommittee meetings, public hearing Deliverables: revised draft Reexamination report and plan element updates, final Reexamination report and plan element updates including updated maps -4-

Proposed Project Schedule Phas e Month 1 2 3 4 5 6 7 I Project Launch and Data Collection Meetings: Startup meeting x Stakeholder interviews x II Goals and Objectives/Draft Reexamination Meetings: Community “kickoff” meeting C Master Plan Subcommittee meeting x x III Review and Update of Existing Master Plan Elements • Land Use Recommendations • Economic Development • Historic Preservation Plan Element • Community Facilities, Utilities and Recycling Plan Element • Circulation Plan Element • Housing Plan Element* • Open Space and Recreation Plan Element • Sustainability Element Meetings: Community open house meeting C Master Plan Subcommittee meeting x x x IV-A Finalize Reexamination and Plan Element Updates IV-B Public Hearing and Adoption Meetings: Master Plan Subcommittee meeting x Public hearing C P = Community meeting (kickoff, open house, hearing) x = Other meeting (Master Plan Subcommittee, workshop and/or stakeholder) *Housing Plan Element prepared by others – will reference current status -5-

PROJECT BUDGET The proposed project budget listed in the table below has been prepared based upon our knowledge of the Township’s 2010 Master Plan Update/Reexamination, our experience with numerous master planning assignments in other communities, and our knowledge of West Orange and the issues that it is facing. We note the following with regard to the proposed budget: • The budget figures are based upon the firm’s standard hourly rates for governmental and non-profit clients. Note that the rates for staff have been discounted approximately 20 to 30 percent from our standard billing rates, consistent with company policy. • The total fee noted above covers all services and expenses necessary to complete the scope of work, including travel, reproduction, and meeting preparation expenses. Phillips Preiss will bill the client monthly for work completed to date based upon the hourly rates listed on the following page. • Deliverables will include 20 bound copies of the report (including maps) and a pdf version of the plan. Proposed Budget Phase Amount I Project Launch and Data Collection $4,000 II Goals and Objectives/Draft Reexamination $7,500 III Review and Update of Existing Master Plan Elements $12,000 IV Finalize Reexamination and Plan Element Updates $3,500 Kickoff and Open House Meetings $3,000 Other Meetings $5,000 TOTAL $35,000 -6-