53-22 Award of Professional Services 2020 CDBG for Mitchell Street.pdf

TOWNSHIP OF WEST ORANGE 25 LAKESIDE AVENUE, WEST ORANGE, N.J. 07052 DEPARTMENT OF PUBLIC WORKS ROBERT D. PARISI Tel: (973) 325-4160 Mayor Fax: (973) 669-9588 Email: Engineering@westorange.org LEONARD R. LEPORE Director, Municipal Engineer March 8, 2022 Mayor and Township Council Municipal Building 66 Main Street West Orange, New Jersey 07052 RE: AWARD OF PROFESSIONAL SERVICES CONTRACT 2020 COMMUNITY DEVELOPMENT BLOCK GRANT MITCHELL STREET — FROM VALLEY ROAD TO THE LIMITS WITH THE CITY OF ORANGE Mayor Parisi, Council President McCartney and Council Members, On Monday, March 7, 2022 the Township received three responses to the Request for Proposals issued February 11, 2022 for Civil and Engineering and Land Surveying Services for the 2020 Community Development Block Grant Project for Mitchell Street — from Valley Road to the Limits with the City of Orange. A summary of the responses for the project is as follows: 1. Greenman — Pedersen, Inc. $16,800.00 301 Gibraltar Drive, Suite 2A Morris Plains, NJ 07950 2. CME Associates $22,000.00 1460 Route 9 South Howell, NJ 07731 3. Suburban Consulting Engineers, Inc. $26,150.00 96 US Highway 206, Suite 101 Flanders, NJ 07836

4. Crew Engineers, Inc NO RESPONSE 1250 Route 23 North Butler, NJ 07405 5S. T&M Associates NO RESPONSE 1455 Broad Street Bloomfield, NJ 07003 6. Colliers Engineering and Design NO RESPONSE 400 Valley Road, Suite 304 Mt. Arlington, NJ 07856 Based on my review of the responses from the three firms, I recommend you award a Professional Services Contract to Greenman — Pedersen, Inc., 301 Gibraltar Drive, Suite 2A, Morris Plains, NJ 07950. Greenman — Pedersen, Inc. responded to the Townships RFQ for 2022 for Professional Services. Attached, is a Resolution awarding Professional Services Contracts to Greenman — Pedersen, Inc., 301 Gibraltar Drive, Suite 2A, Morris Plains, NJ in the amount of $16,800.00 for services described in their proposal dated February 22, 2022. Please contact me if you have any questions. Copies of the RFP and a copy of the response are enclosed. Very truly yours, Leonard Re Lepore Leonard R. Lepore, Municipal Engineer Director of Public Works LRL/tb ce: John Gross Andrew Cangiano, Greenman — Pedersen, Inc.

TOWNSHIP OF WEST ORANGE 25 Lakeside Avenue, West Orange, New Jersey 07052 DEPARTMENT OF PUBLIC WORKS Engineering Division ROBERT PARISI MAYOR LEONARD R. LEPORE Tel: (973) 325-4160 Municipal Engineer Fax: (973) 669-9588 Director of Public Works Email: Engineering@westorange.org February 11,2022 Andrew Cangiano Greenman-Pedersen, Inc. 301 Gibraltar Drive, Suite 2A Morris Plains, NJ, 07950 RE: REQUEST FOR PROPOSALS 2020 COMMUNITY DEVELOPMENT BLOCK GRANTS ‘CHEL) EET — FROM VY. ROAD TO THE LIMITS WITH THE CITY OF ORANGE Dear Mr, Cangiano, The Engineering Division of the Department of Public Works for the Township of West Orange requests proposals from firms providing both Civil and Engineering and Land Surveying Services, which are capable of preparing the necessary improvement plans, specifications and bid documents for the following Community Development Block Grant (CDBG) project for 2020: I. Mitchell Street, From Valley Road to the limit with the City of Orange A. Curb and sidewalk replacement; B. New two (2) foot brick strip between curb and sidewalk as necessary; C. Decorative Street lighting through Public Service Enterprise Group (PSE&G) for which Consultant will be responsible for coordinating with PSE&G and incorporating red line diagram in the design for Contractor’s responsibility to install footing, conduit, junction boxes and supplying all else in conjunction as necessary for PSE&G to install poles and the primary electric service; D. Pavement milling and pavement resurfacing E. Pavement striping AN EQUAL OPPORTUNITY EMPLOYER www.westorange.org

F. New traffic signs and shade trees as necessary Key Map and Tax Map of the street and project are enclosed. The cost of services shall be for a complete design and bid package including cost estimates, plans, specifications and bid documents (twenty copies) for bidding purposes including detour plans. All plan specifications and bid documents shall be in conformance with the latest New Jersey Department of Transportation specifications. Proposals shall be on a lump sum basis. Hourly rates shall be submitted with all proposals for any additional work. It is the intent of this office to advertise for bids by Summer 2022 with construction in Summer and Fall 2022. Proposals shall be submitted in writing on or before 10:00 A.M. Monday, March 7, 2022 to the Department of Public Works, 25 Lakeside Avenue, West Orange, NJ 07052 and shall include a specified completion date or number of days required for completion of the work after approval is granted to proceed, Also, evidence of proper insurance shall be submitted for approval by the Township Attorney. Since funding is provided by the Community Development Block program of the US Department of Housing and Urban Development and administered by the Essex County Division of Housing and Community Development, the bid documents must be approved by the County and comply and include the latest Meeting Federal Labor Standards for CDBG Funded Projects, a copy of the contract or contracts between the County and Township and Federal and State Wage Rates. A separate proposal for construction inspection and certificates of completion should also be included if available from your firm. a Very Truly yours, ‘onard R. Lepore, Municipal Engineer Director of Public Works LRL/ze AN EQUAL OPPORTUNITY EMPLOYER www.westorange.org

ORANGE USGS QUAD MAP 2020 CDBG APPLICATION MITCHELL STREET FROM VALLEY ROAD TO THE LIMITS WITH THE CITY OF ORANGE SCALE: N.T.S. PROJECT LOCATION MITCHELL STREET 52. ss 7.5-MINUTE SER ORANGE QUADRANGLE NEW JERSEY wT US Topo U.S, DEPARTMENT OF THE INTERIOR U.S. GEOLOGICAL SURVEY ORANGE, NJ 2019

TAX MAP MITCHELL STREET , ECS Cer rosy bored

PROPOSAL FOR PROFESSIONAL ENGINEERING & SURVEYING SERVICES WEST ORANGE TOWNSHIP, ESSEX COUNTY, NJ March 7, 2022 ‘a 5 fae) 4 Greenman-Pedersen, Inc ENGINEERING | SURVEYING | PLANNING | CONSTRUCTION MANAGE! 301 Gibraltar Drive — Suite 2A Morris Plains, NJ 07950 ORIGINAL

TABLE OF CONTENTS Statement of Interest Section 1 - Scope of Services / Fee Schedule Section 2 - Personnel Assignments Section 3 - Project Schedule Section 4 - Sample Insurance Certificate GPI Table of Contents | Page i

G I I Engineering | Surveying | Planning | Canstruction Management March 7, 2022 Leonard R. Lepore, Municipal Engineer Director of Public Works Township of West Orange 25 Lakeside Avenue West Orange, NJ 07052 RE: Response to Request for Proposals for Professional Engineering and Surveying Services 2020 Community Development Block Grants > Mitchell Street — Valley Road to the Limits with the City of Orange Dear Mr. Lepore: Greenman-Pedersen, Inc. is interested in performing Professional Engineering and Surveying Services, and is available to provide Construction Inspection services, all as outlined in your February 11, 2022 Request for Proposals. We have performed similar services for the Township of West Orange and are cognizant of the need for the Township's satisfaction with the technical quality of this project, while considering budget constraints. We understand that the project is financed with Community Development Block Grant (CDBG) monies and that the bid documents will require approval by Essex County. We are quite familiar with this process, having performed other CDBG projects in the past. We understand the Township intends to advertise for bids on this project by Summer 2022 with construction in Summer and Fall 2022. We will work with you to achieve this goal. Our December 21, 2021 Qualifications Statement submitted to the Township demonstrates that our experienced staff have the expertise necessary to accomplish the project. Enclosed please find our Proposal to Provide Professional Engineering and Surveying Services for your review, dated March 7, 2022. We are pleased to have this opportunity to be of continued service to the Township of West Orange and hope you will find our proposal favorable. We would be happy to provide additional information or assistance as your needs dictate. My direct line is (973) 434-8349. Very truly yours, La Go Andrew Cangiano, PE, €ME Director of Engineering - Morris Plains Office AC/rem c:\users\martinelli\appdata\local\microsoft\windows\inetcache\content.cutlook\gl6t71 wr\2021 cdbg mitchell.docx Greenman-Pedersen, Inc. 301 Gibraltar Drive, Suite 2A Mortis Plains, NJO7950 973-077-8500 Additional Offices located at: 100 Corporate Drive, Suite 301, Lebanon, Nu 08833 1040 Broad Street, Suit 458 Woorlbine-C an Vie

SECTION 1 Scope of Services / Fee Schedule Greenman-Pedersen, Inc. (GPI) understands that the Township of West Orange requires engineering, surveying, and construction management services necessary for the Mitchell Street Improvements. Throughout the firm's 56-year history, we have provided capital improvement project design to dozens of New Jersey municipalities. We have also served as the municipal engineer for various municipalities throughout the firm's existence. We are very experienced in providing road reconstruction design, plans, specifications and contract documenis of a professional nature in a.cost effective and timely manner. We recommend commencing our work with a start-up meeting. This will allow us to understand your concerns and can advance the project in an expeditious manner. Professional services will include a complete design and bid package including cost estimates, plans and specifications (twenty copies each) for bidding purposes. We have reviewed the proposed tasks contained in the RFP and we believe we have a clear understanding of the following goals of this project: A. Curb and sidewalk replacement. B. New (2) foot brick strip between curb and sidewalk as necessary. Cc. Decorative street lighting through PSE&G for which Consultant is responsible for coordinating with PSE&G and incorporating red line diagram in the design for Contractor's responsibility to install footing, conduit, junction boxes and supplying all else in conjunction as necessary for PSE&G to install poles and the primary electric service. D. Pavement milling and pavement resurfacing. E. Pavement striping. F. New traffic signs and shade trees as necessary. The total length of the project is as follows: > Mitchell Street, from Valley Road to the Township Limit - approximately 610 linear feet DESIGN SERVICES A. Topographic Survey and Base Mapping GPI will provide a topographic field survey and base mapping suitable for the proposed improvements, which will include, but will not be limited to, the following items: 1. Establishment of centerline of existing street. 2, Topographic survey of all trees, shrubs, walls, driveways, walks, steps, and other existing features within the ROW and farther where necessary to the proposed improvements. 3. Right of way will be shown from available Township Tax Map information. GPI Scope of Services | Page 2