125-22 Attachment - Admin Procedures Appendices Final Revised March 2022.pdf

nce to Section 153 of NJDOT Standard Specifications. Progress payments are compensation for value of work performed during a covered period as specified in Title 23 CFR 635.123. The RC/PM monitors and documents the project’s progress, Contractor payments and contract completion to ensure compliance to the approved project schedule and contract time. 7.1 Change Order Protests/Disputed Work If the Contractor disagrees with any terms and conditions of a Change Order or a Field Order, a written protest must be submitted to the Township of West Orange within 15 days of receipt of the Change Order in accordance with Section 104.03 of the NJDOT Standard Specifications. The Township of West Orange will notify NJDOT-Local Aid of the Contractor’s written protest. Submission of written protest will not relieve the Contractor from obligation to proceed with the Procedure for Administration and Inspection of Federal Aid Highway Projects Page 33

work directed by the Change Order. The Township of West Orange will pursue a satisfactory resolution of disputed work issues or claims within a reasonable period of time as required by Standardized Changed Condition clauses per 23 CFR 635.109, NJDOT Standard Specifications and the project Supplementary Specification. The cost to settle work disputes, contract claims, or court awards must be reviewed by NJDOT prior to reimbursement as per 23 CFR 635.124. Any disputed work must be documented in the project records. Disputed work issues or claims must be resolved prior to close out of the project. Procedure for Administration and Inspection of Federal Aid Highway Projects Page 34

APPENDICES Procedure for Administration and Inspection of Federal Aid Highway Projects

APPENDIX A ORGANIZATIONAL CHARTS Procedure for Administration and Inspection of Federal Aid Highway Projects

TOWNSHIP OF WEST ORANGE ORGANIZATIONAL CHART TOWNSHIP COUNCIL Susan McCartney (President) MAYOR Michele Casalino Cindy Matute-Brown Robert D. Parisi Bill Rutherford Tammy Williams TOWNSHIP CLERK BUSINESS ADMINISTRATOR TOWNSHIP ATTORNEY Karen J. Carnevale, RMC John Gross Richard Trenk DEPUTY MUNICIPAL CLERK June Planas DEPT. OF PLANNING & DEVELOPMENT DIRECTOR OF CHIEF FINANCIAL HR CIVIL RIGHTS CHIEF OF FIRE DIRECTOR OF DIRECTOR OF PUBLIC WORKS AND OFFICER/ DIRECTOR COORDINATOR POLICE CHIEF RECREATION HEALTH & MUNICIPAL ENGINEER COMPTROLLER WELFARE BUILDING ZONING PLANNING John Gross James P. Abbott Anthony Vecchio John Gross Bill Kehoe Michael A. Fonzino CONSTRUCTION OFFICIAL DIVISION Leonard R. Lepore, PE John Gross /CODE Geniece LAND USE Gary-Adams BOARDS SUPERINTENDENT (PACO) PUBLIC AGENCY DEPUTY PROPERTY

y-Adams BOARDS SUPERINTENDENT (PACO) PUBLIC AGENCY DEPUTY PROPERTY PUBLIC BOARD CHIEF OF PUBLIC WORKS COMPLIANCE HR DEPUTY ASSITANT HEALTH MAINTENANCE HOUSING SECRETARIES OFFICER AND Matthew Feula DIRECTOR OF OFFICER COORDINATOR CHIEF PURCHASING AGENT Michael Keigher RECREATION Joe Pelose Kate Davenport 7 Deputies Theresa M. De Nova Panayiota Reynolds, QPA Edwin Johnson TRAFFIC ASSISTANT BUREAU MUNICIPAL Lieutenant ENGINEER Patrick Matullo Zayibeth Carballo, PE-LS

TOWNSHIP OF WEST ORANGE ORGANIZATIONAL CHART TOWNSHIP COUNCIL Susan McCartney (President) MAYOR Michele Casalino Cindy Matute-Brown Robert D. Parisi Bill Rutherford Tammy Williams TOWNSHIP CLERK BUSINESS ADMINISTRATOR TOWNSHIP ATTORNEY Karen J. Carnevale, RMC John Gross Richard Trenk DEPUTY MUNICIPAL CLERK June Planas DEPT. OF PLANNING & DEVELOPMENT DIRECTOR OF CHIEF FINANCIAL HR CIVIL RIGHTS CHIEF OF FIRE DIRECTOR OF DIRECTOR OF PUBLIC WORKS AND OFFICER/ DIRECTOR COORDINATOR POLICE CHIEF RECREATION HEALTH & MUNICIPAL ENGINEER COMPTROLLER WELFARE BUILDING ZONING PLANNING John Gross James P. Abbott Anthony Vecchio John Gross Bill Kehoe Michael A. Fonzino CONSTRUCTION OFFICIAL DIVISION Leonard R. Lepore, PE John Gross /CODE Geniece LAND USE Gary-Adams BOARDS SUPERINTENDENT (PACO) PUBLIC AGENCY DEPUTY PROPERTY

y-Adams BOARDS SUPERINTENDENT (PACO) PUBLIC AGENCY DEPUTY PROPERTY PUBLIC BOARD CHIEF OF PUBLIC WORKS COMPLIANCE HR DEPUTY ASSITANT HEALTH MAINTENANCE HOUSING SECRETARIES OFFICER AND Matthew Feula DIRECTOR OF OFFICER COORDINATOR CHIEF PURCHASING AGENT Michael Keigher RECREATION Joe Pelose Kate Davenport 7 Deputies Theresa M. De Nova Panayiota Reynolds, QPA Edwin Johnson TRAFFIC ASSISTANT BUREAU MUNICIPAL Lieutenant ENGINEER Patrick Matullo Zayibeth Carballo, PE-LS

APPENDIX B SAMPLE RFP Procedure for Administration and Inspection of Federal Aid Highway Projects

Rev. 10/1/2018 Sample RFP - APPENDIX B TOWNSHIP OF WEST ORANGE REQUEST FOR PROPOSAL For CONSULTING CIVIL ENGINEERING AND INSPECTION SERVICES Associated with: XXX of XXX, Route XXX Section XXX From XXX to XXX ( Route XXX) Federal Project Number: XXX CONTACT PERSON: ______________, Director Office of Budget & Purchasing MAILING ADDRESS: TOWNSHIP OF WEST ORANGE Division of Purchasing 66 Main St., Room 111, West Orange, NJ 07052 PROPOSAL DUE: 11:00 A.M. on XXX Cover Page