242-22 Attachment - PSS Proposal Ginny Duenkel Pool Underwater Lighting Improvements.pdf

fee Education Energy Utility Healthcare Public Works Real Estate Science & Technology 3 Mountainview Road PO Box 4039 Warren, NJ 07059 t. 732.560.9700 www.psands.com Via Email September 13, 2022 09022. 1429 Rev-1 Mr. Leonard R. Lepore, Municipal Engineer Municipal Engineer/Director of Public Works Township of West Orange 25 Lakeside Avenue ‘West Orange, New Jersey 07052 Re: Ginny Duenkel Pool - Main Pool Underwater Lighting Improvements PS&S Proposal for Engineering Services Dear Mr. Lepore: Paulus, Sokolowski and Sartor, LLC (PS&S) is pleased to submit this proposal to provide professional engineering services to the Township of West Orange for design, construction documentation, bid review, and construction administration services for the main pool underwater lighting improvements to the West Orange Ginny Duenkel Township pool. We understand the main pool has a footprint of approximately 9,500 square feet. An adjacent wading pool covers approximately 1,600 square feet but is not subject of this proposal. 1.0 SCOPE OF SERVICES Tn accordance with recent correspondence, we understand that the Township desires to have certain improvements made to the Ginny Duenkel Main pool. These improvements include new underwater lights of the Main Pool and the replacement of two existing electrical panels in the existing Electrical Room. PS&S proposes to provide the following professional engineering services in support of this project: A. Review of pool record construction plans and schematic plans and equipment catalog cut sheets. B. Perform a field visit to confirm/verify existing conditions at the site. C. Design and specifications for the installation of fifteen new underwater lights of the Main Pool, and replacement of two existing electrical panels in the existing Electrical Room. D. Provide twelve (12) sets of bid documents. E. Provide construction administration services including review and processing of contractor submittals (shop drawings, samples, etc.), response to RFI’s, and contractor payment requisition submissions. PS&S assumes a total of up to one (1) site visit during the entire construction period anticipated to be one month. 2.0 ASSUMPTIONS AND EXCLUSIONS We assume the following in our proposal: 1. Structural repairs/modifications to the pool are not anticipated/included, with the exception of work associated with the new

2.0 ASSUMPTIONS AND EXCLUSIONS We assume the following in our proposal: 1. Structural repairs/modifications to the pool are not anticipated/included, with the exception of work associated with the new underwater lights.

erwater Lighting Improvem 2. The design/technical specifications are anticipated to be on the drawings, and that book specifications are not required. 3. All Application and Permit fees will be paid by Township of West Orange. 4. Full time or daily site visits during construction period is not required and not included in the proposal. 3.0 SCHEDULE PS&S will commence work within five (5) days of authorization to proceed and estimates up to two (2) weeks to complete the design, specifications, and bid documents. The bid document review time by the Township of West Orange DPW is not included in the Schedule. 4.0 FEE, TERMS, AND CONDITIONS PS&S proposes to provide the aforementioned Scope of Services for a LUMP SUM fee of Eleven Thousand Eight Hundred Dollars ($11,800.00) as broken down below. These fees exclude any permit fees, which will be paid directly by the Township of West Orange. These services would be performed in accordance with the terms and conditions of the attached PS&S Schedule of Charges & Hourly Rates and General Conditions of Service both dated February 1, 2022. Fee Breakdown Phase 010 — Design $8,100.00 Phase 020 — Construction Administration $2,700.00 Phase 990 — Expenses (printing, mail, mileage) | _$1,000.00 Total | $11,800.00 5.0 AUTHORIZATION We appreciate the opportunity to prepare this proposal, and we look forward to working with you on this project. Should you find this proposal to be acceptable, please return a signed copy for our files. Very truly yours, PAULUS SOKOLOWSKI and SARTOR, LLC Ahi. Michael P. Cohen, PE, PMP Sr. Vice President ce: F, Chen (PS&S), T. Conlon (PS&S)

Vest Orange Pool Mian Pool Unde! water Lighting Improvements | PROPOSAL ACKNOWLEDGED AND ACCEPTED: CLIENT: Township of West Orange, NJ SIGNATURE: NAME: TITLE: DATE:

SCHEDULE OF CHARGES & HOURLY RATES 1 3 Mountainview Road - 102214: PO Box 4039 Proposal/Contract No: 090221429 Warren, NJ 07059 Date: 09/12/2022 CHARGES FOR SERVICES. When PS8S is to be paid on the basis of time expended and expenses incurred on the Project, compensation shall be determined using the hourly Daas. These rales are effective February 1, 2022, but may be modified any ‘ime six months thoreatter by PS&S, depending on market conditions PSAS reserves the right to add or mocily title names within each established biling rate category at any time. Ii the Client requests PS&S to provide other Services in addition to those described in the attached Proposal, PS&S requires a writien additional service authorization amending this Agreement, before PS&S will Proceed with that work, Billable Hourly Rate Title $215 Executive VP, Principal LSRP, SVP; VP $210 Sr, Director, Si. Project (Architect, Designer, Engineer, LSP, Manager, Planner, Scientist, or Surveyor) $205 _ irector; Project (Architect, Contrals Manager, Designer, Engineer, LSRP, Planner, Scientist, or Surveyor); Project Manager II $190 Project Manager I Sr. (Architect, Designer, Engineer, LSRP, Planner. Scientist, or Surveyor) $170 LSRP; Architect IV, Engineer IV, Planner IV; Designer VI, Scientist VI $155 Architect Ill, Engineer Ill, Landscape Architect Ill, Planner Ill Project Controls Il; Architectural Historian V, Designer V, Scientist V $145 Inspector Ill, Surveyor Ill $140 Architect I, Engineer Il, Planner Il; Archaeologist IV, CAD Technician IV, Designer IV, Scientist IV $135 Architect |, Engineer |, Planner |; Project Controls Il; CAD Technician Ill Designer Ill, Scientist lI $125 Inspector Il, Surveyor Il $120 Architectural Historian Il, CAD Technician II, Designer Il, Scientist II $110 CAD Technician |, Designer |, Scientist | $ 95 Project Controls |; Admin II $ 95 Inspector |, Surveyor | $ 7 Technician |, Admin | When survey field crew time Is billed on a crew basis, the following rates apply (portal to portal): $240 2-person crew $315 3-person crew 2. LICENSED SITE REMEDIATION PROFESSIONAL (LSRP) CONDITIONS When work performed by PS&S includes the services of an Licensed Site Remediation Professional ("LSRP"), the LSRP will use his or her professional Judgment to make tecommenciations as to actions required based upon the LSRP's review of the applicable statutes,

nsed Site Remediation Professional ("LSRP"), the LSRP will use his or her professional Judgment to make tecommenciations as to actions required based upon the LSRP's review of the applicable statutes, regulations and guidance conclusions based on that professional's use of his or her judgment. The Client acknowledges that PS&S is nol responsible to the Client or any third- Party for costs resulting trom a different recommendation or different conclusion rendered by another party, Under the Site Remediation Reform Act, N.J.S.A. 58:10C-1 et seq. ("SRRA’), the New Jersey Department of Environmental Protection (NJDEP) can audit and review an RAO and the Site Remediation Professional Board can review work Performed by an LSRP. Further, an RAO can be invalidated if NIDEP determines that the RAO is not Protective of human health and the environment, Neither PS&S nor the LSRP shall be held responsible for the invalidation of the RAO, and any services which might be required due to any such invalidation shall be considered an Additional Service. ‘he Slate has established manciatory and requlatory time frames to complete certain remediation Fequirements, If these time frames aro not met, fines and potential NJDEP direct oversight could be imposed upon the Client. To the extent provided for in the scope of work, PS&S will advise the Client of deadlines and actions necessary to fulfill the requirements of such time frames. The Client acknowledges that PS&S's Provision of such advice will not and does not shift responsibilty for compliance with such time frames to PS8S. Further if the Cet delays in approving and proceeding with the Lethe andations of PS8S's LSRP in meeting these time frames or the Client delays in payment of services rerderes by PS&S, which results in a delay lo the progress of the project, the Client agrees thal PS&S will nol be held responsible or able for any fees, ines, or financial impacis incurred as a result Furthermore, the Client acknowledges that in the context of supporting any conclusions or recommendations made to any third-party or governmental entity, PS&S may be required to release or otherwise publish: data from tasts performed on samples taken from the project location; physical observations of the project location; or other technical information obtained by PS&S regarding the physical conditions of the project location,

ed on samples taken from the project location; physical observations of the project location; or other technical information obtained by PS&S regarding the physical conditions of the project location, including but not limited to, submissions made by PS&S's LSRP in connection with a project. Cent expressly acknowledges that under SRRA, if the LSRP 'denlifies a concition atthe Site that, in the professional judgment of the LSRP, is an Immediate Environmental Concern ("IEC")as defined in the SARA), {ne LSAP is obligated to so advise the Ciignt and to call the NIDEP's telephone holline lo aclvise the NIDEP of such IEC. PS&S Infrastructure Rales Elfective Date: February 1, 2022

3 Mountainview Road PO Box 403 Proposal/Contract No: 090221429 Warren, NJ 07059 Date, 09/12/2022 GENERAL CONDITIONS OF SERVICE Page 1 of 4 These General Conditions of Service ("General Conditions") and PS&S's Schedule of Charges & Hourly Rates (“Rate Schedule") are attachments to this Proposal. Unless you (the Client) specifically exclude these General Conditions, they along with the Rate Schedule and the Proposal will comprise the agreed terms under which Services will be provided (hereinafter referred to as the " Professional Service Agreement” or “PSA") for the project described in the Proposal (the “Project"). Any Service that you request (or is required) that is not described in the Proposal is considered to be an Additional Service. Additional Services will require a written amendment to the Professional Service Agreement before being performed. 1, CHARGES FOR SERVICES When PS&S is to be paid on the basis of time expended and expenses incurred on the Project, compensation shall be determined using the hourly rates on the attached Rate Sheet. These rates are effective for six months from February 1, 2022. PS&S reserves the right to increase its rates every six (6) months or amend the Billing Titles featured on the Rate Sheets. However, in no event shall the rates be increased by more than ten percent (10%). If PS&S is to be paid on a fixed-fee or lump-sum basis, compensation shall be paid either on a percentage-of-completion basis, or in accordance with the milestone achievement schedule included in the Proposal. Billing time for in-person meetings and / or site visits will commence and terminate from portal-to-portal to/from a PS&S office location. If the Client requests PS&S to provide other Services in addition to those described in the attached Proposal, PS&S requires a written additional service authorization amending this Professional Service Agreement before PS&S will proceed with that work. Any retainer payment must be returned with one (1) executed copy of this proposal prior to commencement of work and it shall be applied against the final invoice only and not against interim invoices. Should there be any balance due you at the end, it will be returned to you. Further, it is specially understood and agreed that PS&S's fees are in no way contingent upon the plans or project being approved by any reviewing agency. 2. CHARGES FOR

it will be returned to you. Further, it is specially understood and agreed that PS&S's fees are in no way contingent upon the plans or project being approved by any reviewing agency. 2. CHARGES FOR REIMBURSABLE EXPENSES All Reimbursable Expenses incurred for a Project will be separately billed at actual cost plus fifteen percent (15%). Such expenses include, but are not limited to, costs for: subcontractor(s)/consultant(s); laboratory; reproduction [printing, binding, etc]; special equipment required for Project execution; Project-required travel; special insurance coverage in excess of or different from PS&S's standard insurance coverage; special mailing and, any other costs particular to Project engagement. Mileage costs will be billed at the rate authorized by the Internal Revenue Service. If rental vehicles are used (at the option of PS&S), the actual rental charges plus fifteen percent (15%) will be billed instead of using the IRS mileage reimbursement rate. 3. TIME FOR PERFORMANCE Delays created by scheduling of government meetings, or by any failure by the Client to timely respond to requests for input, information, or decisions may extend the Project schedule and require an increase in PS&S's compensation. If PS&S's Services have not been completed by the date established in the Proposal for the completion of Services, through no fault of PS&S, all PS&S Services provided thereafter shall be compensated on an hourly-rate basis using the rates attached, notwithstanding any other compensation amount set forth in the Proposal. Neither party shall be liable to the other for any delay or failure in performance of any of the obligations under this Agreement to the extent such delay or failure is caused by any pandemic-related impact, fire, flood, earthquake, civil, governmental, or military authority, acts of God, war, terrorist acts, or other similar causes beyond a party's reasonable control and without the fault or negligence of the delayed or non-performing party. 4, PAYMENT Invoices for all Services: will be issued on a monthly basis; are considered due upon receipt; and, must be paid within 30 days of the invoice date. Interest at one percent (1%) per month (but not exceeding any maximum rate allowed by law) will be charged on any invoice amount not paid within 30 days of the invoice date. All reasonable attorney's fees and costs incurred by

%) per month (but not exceeding any maximum rate allowed by law) will be charged on any invoice amount not paid within 30 days of the invoice date. All reasonable attorney's fees and costs incurred by PS&S to collect any delinquent amounts shall be added to the amount to be paid by the Client. Effective Date: February 1, 2022