111-24 Exhibit A.pdf

rvices. 2. Names of Supervisors to be assigned to work on this contract. Include the number of years the individual has worked for bidder. 3. Location of bidder’s offices and facility where bidder’s equipment may be inspected. 4. Name(s) and telephone number(s) of management and service personnel for 5

5. A list of institutions, industries and commercial buildings now under contract with the bidding firm. Include the length of time each contract has been in force and the name of the person the Township of may contact as a reference. J. CONTRACTOR PERSONNEL 1. All personnel shall be BONDED. 2. All personnel shall be capable employees thoroughly trained and qualified in the work assigned to them. 3. All contractors’ employees shall consent to background checks, if not already performed. The Township reserves the right to refuse personnel based on results of the background check. Background checks are the responsibility of the vendor. No fees will be paid by the township. Fees will be paid by the awarded vendor. K. BASIS OF AWARD In addition to cost and responsiveness to this specification, the Township will investigate references supplied by bidder as it deems necessary to determine the ability of the bidder to perform the work. The Township reserves the right to reject any proposal if the evidence submitted by investigation such as, bidder fails to properly perform or complete any contracts. L. ACCEPTANCE AND AWARD OF CONTRACT Within 60 days after the receipt of the bids, the Township Council will accept through resolution at a scheduled Council Meeting, one of the bids for the contract from submissions received or will reject all bids. The Township reserves the right to reject any or all bids or to accept the bid which in its judgment will be for the best interest of the municipality M. PAYMENT PROCESS The Contractor shall invoice the Township on a monthly basis. Payment will be processed for approval at the following scheduled Council Meeting. N. Termination Default: Non-performance of the Vendor in terms of specifications shall be a basis for termination of the contract by the Township. The Township may terminate the contract upon 30 days written notice to the Vendor. The Township shall not pay for any services and/or materials which are 6

unsatisfactory. The contractor may be given a reasonable opportunity before termination to correct the deficiencies. This, however, shall in no way be construed as negating the basis for termination for non-performance. If the Vendor should be adjudged bankrupt or should make a general assignment for the benefit of its creditors, or if a receiver should be appointed on account of its insolvency, the Township may terminate this contract. If the Vendor should persistently or repeatedly refuse or should fail to provide enough properly skilled workers or materials, or persistently disregard laws and ordinances, or not proceed with work of this contract, the Township shall give the Contractor fifteen (15) calendar days written notice. Upon receipt of such termination notice, the Vendor shall be allowed seven (7) calendar days to remedy. O. “Pay To Play”: Respondents are advised that, pursuant to N.J.S.A. 44A:20.27, all business entities who have received contracts valued in excess of $50,000 from public entities in any calendar year must file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC). Respondents are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us. SPECIFICATIONS The Contractor shall be responsible for all equipment, cleaning supplies, trash liners and paper products, such as toilet paper and paper towels. Hand sanitizing supplies that work in existing units. Cleaning and disinfectant products need to be classified as Environmentally Green Product. Specification sheets will be required for all products listed by Contractor naming all product names. The Contractor shall comply with Recycling Policy of the Township. Recyclables shall be source separated and shall not be co-mingled with other solid waste. MUNICIPAL BUILDING LOCATIONS with approximate square footage of cleaning area West Orange Town Hall *** West Orange Police Building 66 Main Street 60 Main Street West Orange NJ West Orange, NJ Approx. SF 16,760 Approx. SF 24,037 West Orange Senior Health Center

Main Street West Orange NJ West Orange, NJ Approx. SF 16,760 Approx. SF 24,037 West Orange Senior Health Center Department of Public Works/Engineering 10 Gaston Street 25 Lakeside Avenue West Orange, NJ West Orange, NJ Approx. SF 1,500 Approx. SF 6,000 7

Department of Recreation West Orange Police Valley Road 60 ½ Cherry Street Sub Station West Orange, NJ 549 Valley Road Approx. SF 3,000 West Orange, NJ Approx. SF 1,200 West Orange Police Washington St 10 Rooney Circle Sub Station West Orange, NJ 07052 92 Washington Street Approx. SF 29,372 West Orange, NJ (Coordinate entry to offices with personnel) Approx. SF 1,500 HOURS OF OPERATION Monday to Friday 8:30 am – 4:30 pm *** Exception 24 hours, 7 days a week HOLIDAYS OFFICES CLOSED 2024 2025 2026 2027 New Year’s Day January 1 January 1 January 1 January 1 Martin Luther King Day January 15 January 20 January 19 January 18 Presidents Day February 19 February 17 February 16 February 15 Good Friday March 29 April 18 April 3 March 26 Memorial Day May 27 May 26 May 25 May 31 Juneteenth June 19 June 19 June 19 June 18 Independence Day July 4 July 4 July 3 July 5 Labor Day September 2 September 1 September 7 September 6 Indigenous Peoples’ Day October 14 October 13 October 12 October 11 Presidential Election November 5 XXXXXX XXXXXX XXXXXX Veteran’s Day November 11 November 11 November 11 November 11 Thanksgiving Day November 28 November 27 November 26 November 23 Thanksgiving Friday November 29 November 28 November 27 November 24 Christmas Day December 25 December 25 December 25 December 24 *Dates are subject to change *Police Headquarters does not close and will need personal. * 8

Building Location Codes: Town Hall = 1 Police Headquarters = 2 Health Center = 3 DPW/ENG = 4 Recreation = 5 Police Substation = 6 (92 Washington St.) Police Substation = 7 (549) Valley Rd.) Rooney Circle = 8 Codes above are used below to show how many times a week a specific location needs to be cleaned and what specifically needs to be cleaned: EXAMPLE: Town Hall = 1, Health Center = 3 and 10 Rooney Circle = 8 --- Empty and clean all waste baskets and replace liners when needed will be done 5 days a week. Police Headquarters = 2 Empty and clean all waste baskets and replace liners when needed will be done 7 days a week. General Cleaning All Buildings Days Weekly 7 Days 5 Days 3 Days 2Days 1 Day * Empty and clean all waste baskets and replace liners when needed 2 1, 3,8 4,5 6,7 * Sweep and dust mop all hard floor surfaces and 2 1, 3,8 4, 5 6, 7 damp mop as needed * Dust office furniture, windows sills and 2 1, 3,8 4, 5 6, 7 all other surfaces up to 84” high * Damp wipe and polish all desk top surface 2 1, 3,8 4, 5 6, 7 if papers are cleared * Dust or damp wipe all telephones and 2 1, 3,8 4, 5 6, 7 affiliated equipment using antiseptic treated cloths * Remove all finger marks from doors, frames, partitions, 2 1, 3,8 4, 5 6, 7 9

and light switches * Clean all glass doors 2 1, 3,8 4, 5 6, 7 * Dust blinds 1, 2, 3, 4, 5, 6, & 7,8 * Vacuum upholstered furniture * Once Monthly All Locations * Dust walls 1, 2, 3, 4, 5, 6, & 7,8 * Clean, polish and sanitize all drinking fountains 2 1, 3,8 4, 5 6, 7 * High dust all vents, louvers, and molding 6, 7 1, 2, 3, 4, & 5,8 * Maintain janitor’s closets in a neat orderly condition 2 1, 3,8 4, 5 6, 7 * Leave on designed night lights and secure building 2 1, 3,8 4, 5 6, 7 * Clean Elevator Cabs, including ceiling, floors, 2 1,8 walls, and doors Building Location Codes: Town Hall = 1 Police Headquarters = 2 Health Center = 3 DPW/ENG = 4 Recreation = 5 Police Substation (1) = 6 Police Substation (2) = 7 Rooney Circle = 8 Codes above are used below to show how many times a week a specific location needs to be cleaned and what specifically needs to be cleaned: EXAMPLE: Town Hall = 1, Health Center = 3 and 10 Rooney Circle = 8 --- Empty and clean all waste baskets and replace liners when needed will be done 5 days a week. Police Headquarters = 2 Empty and clean all waste baskets and replace liners when needed will be done 7 days a week. General Cleaning All Buildings Days Weekly 7 Days 5 Days 3 Days 2Days 1 Day *Sweep stairwells and landings wipe clean all 2 1, 3,8 4, 5 6, 7 10

railings and trim Kitchen Areas & Meeting Rooms Weekly 7 Days 5 Days 3 Days 2Days 1 Day * Sweep and/ or dust mop all non- carpeted areas 2 1, 3,8 4, 5 6, 7 * Vacuum all carpeted areas –moving table and chairs 2 1, 3,8 4, 5 6, 7 * Empty and clean all wastebaskets, replacing liners 2 1, 3,8 4, 5 6, 7 as needed * Damp mop composition tile with a neutral solution 2 1, 3,8 4, 5 6, 7 * Wash and disinfect table and chairs leaving in 2 1, 3,8 4, 5, 6, 7 an orderly manner * Coffee rooms clean and shine all sinks spot 2 1, 3,8 4, 5 6, 7 wash walls and fixtures * Wash pedestals or legs of all tables & chairs 1, 2, 3, 4, 5, 6, & 7,8 Building Location Codes: Town Hall = 1 Police Headquarters = 2 Health Center = 3 DPW/ENG = 4 Recreation = 5 Police Substation (1) = 6 Police Substation (2) = 7 Rooney Circle= 8 Codes above are used below to show how many times a week a specific location needs to be cleaned and what specifically needs to be cleaned: EXAMPLE: Town Hall = 1, Health Center = 3 and 10 Rooney Circle = 8 --- Empty and clean all waste baskets and replace liners when needed will be done 5 days a week. 11

Police Headquarters = 2 Empty and clean all waste baskets and replace liners when needed will be done 7 days a week. Restrooms/ Lavatories Weekly 7 Days 5 Days 3 Days 2Days 1 Day * Damp wipe and clean waste receptacles 2 1, 3,8 4, 5 6, 7 * Remove refuse to designated area 2 1, 3,8 4, 5 6, 7 * Clean, disinfect and deodorize all lavatory fixtures 2 1, 3,8 4, 5 6, 7 using high phenol coefficient cleaner * Clean and polish all mirrors, fixtures 2 1, 3,8 4, 5 6, 7 and counters * Hand dust all stall partitions and other surfaces 2 1, 3,8 4, 5 6, 7 * Spot clean walls and stalls 2 1, 3,8 4, 5 6, 7 * Wet mop all floors using a germicidal cleaner 2 1, 3,8 4, 5 6, 7 * Damp clean and refill all dispensers 2 1, 3,8 4, 5 6, 7 * Maintain clean all baseboards and floor drain plates 2 1, 3,8 4, 5 6, 7 * Full wash lavatory walls and stall partitions 1, 2, 3,8 4, 5, 6, 7 Building Location Codes: Town Hall = 1 Police Headquarters = 2 Health Center = 3 DPW/ENG = 4 Recreation = 5 Police Substation (1) = 6 Police Substation (2) = 7 Rooney Circle = 8 Codes above are used below to show how many times a week a specific location needs to be cleaned and what specifically needs to be cleaned: EXAMPLE: Town Hall = 1, Health Center = 3 and 10 Rooney Circle = 8 --- Empty and clean all waste baskets and replace liners when needed will be done 5 days a week. Police Headquarters = 2 Empty and clean all waste baskets and replace liners when needed will be done 7 days a week. 12

Floor Care Weekly 7 Days 5 Days 3 Days 2Days 1 Day * Vacuum all carpeted areas, including edges and corners 2 1, 3,8 4, 5 6, 7 * Sweep and or dust mop all non-carpeted areas 2 1, 3,8 4, 5 6, 7 * Spot mop spillage in non-carpeted areas 2 1, 3,8 4, 5 6, 7 * Spot clean all carpeted areas (once carpets have been cleaned) 1,2,3, 4,5, 6,7,8 * Sweep and or vacuum, dust stairwells, landings and handrails 2 1, 3,8 4, 5 6, 7 * Wet mop stairwells 2 1, 3,8 4, 5 6, 7 * Maintain composition tile floors surfaces using an approved, 2 1, 3,8 4, 5 6, 7 non-injurious cleaning solution Building Location Codes: Town Hall = 1 Police Headquarters = 2 Health Center = 3 DPW/ENG = 4 Recreation = 5 Police Substation (1) = 6 Police Substation (2) = 7 Rooney Circle = 8 Codes above are used below to show how many times a week a specific location needs to be cleaned and what specifically needs to be cleaned: EXAMPLE: Town Hall = 1, Health Center = 3 and 10 Rooney Circle = 8 --- Empty and clean all waste baskets and replace liners when needed will be done 5 days a week. Police Headquarters = 2 Empty and clean all waste baskets and replace liners when needed will be done 7 days a week. Fitness Room/Gym/Locker Room/Shower Area 7 Days 5 Days 3 Days 2Days 1 Day *wipe all equipment/weights with germicidal cleaner 8 *remove waste from receptacles and replace liners 8 * mop/vacuum/sweep flooring/gym mats 8 *clean, polish all mirrors, fixtures, and counters 8 13